Access Control Systems — Single Operator Framework Agreement

National University of Ireland, Galway (NUI Galway)

The purpose of this competition is to establish a single operator framework agreement relating to access control systems at NUI Galway. NUI Galway is committed to replacing existing GSD systems with access control systems in a range of campus locations on a phased basis as funding permits. Following a competitive tendering process in 2020, a single party framework agreement was established and the first phases of this replacement work were completed. As a result of additional funding secured, the initial contract awarded through this dramework will be for the completion of as many of the remaining locations as possible by a funding deadline set of 31 July 2021. This framework may also be used for any additional work relating to the initial contract, as well as any associated requirements in terms of maintenance, repair, replacement or additional hardware, software upgrades and any expansion of systems as required. However, there is no guarantee of additional contracts.

Deadline

The time limit for receipt of tenders was 2021-04-26. The procurement was published on 2021-03-24.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-03-24 Contract notice
2021-09-10 Contract award notice
Contract notice (2021-03-24)
Object
Scope of the procurement
Title: Access control system
Reference number: NUIG/BUILD/1302/2021
Short description:
The purpose of this competition is to establish a single operator framework agreement relating to access control systems at NUI Galway. NUI Galway is committed to replacing existing GSD systems with access control systems in a range of campus locations on a phased basis as funding permits. Following a competitive tendering process in 2020, a single party framework agreement was established and the first phases of this replacement work were completed. As a result of additional funding secured, the initial contract awarded through this dramework will be for the completion of as many of the remaining locations as possible by a funding deadline set of 31 July 2021. This framework may also be used for any additional work relating to the initial contract, as well as any associated requirements in terms of maintenance, repair, replacement or additional hardware, software upgrades and any expansion of systems as required. However, there is no guarantee of additional contracts.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Access control system 📦
Additional CPV: Emergency and security equipment 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: maire.hornibrook@nuigalway.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185413&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185413&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-03-24 📅
Submission deadline: 2021-04-26 📅
Publication date: 2021-03-29 📅
Identifiers
Notice number: 2021/S 061-154125
OJ-S issue: 61

Object
Scope of the procurement
Estimated total value: 400 000 EUR 💰
Short description:
The purpose of this competition is to establish a single operator framework agreement relating to access control systems at NUI Galway. NUI Galway is committed to replacing existing GSD systems with access control systems in a range of campus locations on a phased basis as funding permits. Following a competitive tendering process in 2020, a single party framework agreement was established and the first phases of this replacement work were completed. As a result of additional funding secured, the initial contract awarded through this framework will be for the completion of as many of the remaining locations as possible by a funding deadline set of 31 July 2021. This framework may also be used for any additional work relating to the initial contract, as well as any associated requirements in terms of maintenance, repair, replacement or additional hardware, software upgrades and any expansion of systems as required. However, there is no guarantee of additional contracts.
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Estimated value excluding VAT: 400 000 EUR 💰
Duration: 24 months
Description of renewals:
Option to extend for a further twelve (12) months, subject to a maximum of two (2) such extensions subject to satisfactory performance, business needs and budgetary constraints.
Place of performance
Main site or place of performance: Galway.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2021-04-26 📅
Tender opening time: 16:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Máire Hornibrook
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185413&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2021/S 061-154125 (2021-03-24)
Contract award notice (2021-09-10)
Object
Scope of the procurement
Short description:
The purpose of this competition is to establish a Single Operator Framework Agreement relating to Access Control Systems at NUI Galway. NUI Galway is committed to replacing existing GSD systems with access control systems in a range of campus locations on a phased basis as funding permits. Following a competitive tendering process in 2020, a single party framework agreement was established and the first phases of this replacement work were completed. As a result of additional funding secured, the initial contract awarded through this Framework will be for the completion of as many of the remaining locations as possible by a funding deadline set of 31st July 2021. This Framework may also be used for any additional work relating to the initial contract, as well as any associated requirements in terms of maintenance, repair, replacement or additional hardware, software upgrades and any expansion of systems as required. However, there is no guarantee of additional contracts.
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Total value of the procurement: 400 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-09-10 📅
Publication date: 2021-09-15 📅
Identifiers
Notice number: 2021/S 179-465852
Refers to notice: 2021/S 061-154125
OJ-S issue: 179

Object
Scope of the procurement
Short description:
The purpose of this competition is to establish a Single Operator Framework Agreement relating to Access Control Systems at NUI Galway. NUI Galway is committed to replacing existing GSD systems with access control systems in a range of campus locations on a phased basis as funding permits. Following a competitive tendering process in 2020, a single party framework agreement was established and the first phases of this replacement work were completed. As a result of additional funding secured, the initial contract awarded through this Framework will be for the completion of as many of the remaining locations as possible by a funding deadline set of 31st July 2021. This Framework may also be used for any additional work relating to the initial contract, as well as any associated requirements in terms of maintenance, repair, replacement or additional hardware, software upgrades and any expansion of systems as required. However, there is no guarantee of additional contracts.
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Place of performance
Main site or place of performance: Galway

Procedure
Award criteria
Quality criterion (name): Ability to meet the Technical Specification of Requirements
Quality criterion (weighting): 35%
Quality criterion (name): Warranty and Support
Quality criterion (weighting): 15%
Quality criterion (name): Lead Time
Quality criterion (weighting): 10%
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 40%

Award of contract
Date of contract conclusion: 2021-07-08 📅
Name: OceanADV Ltd
National registration number: N/a
Postal address: Killavil, Ballymote, Ballymote
Postal town: Co Sligo
Postal code: Ballymote
Country: Ireland 🇮🇪
Phone: +353 0876847810 📞
E-mail: mullaneygary@gmail.com 📧
Internet address: http://WWW.OCEANADV.IE 🌏
Total value of the procurement: 400 000 EUR 💰
Information about tenders
Number of tenders received: 3

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Source: OJS 2021/S 179-465852 (2021-09-10)
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