Workplace and Facilities Management (FM) Services

EirGrid plc

The purpose of the pre-qualification questionnaire (PQQ) is to invite qualification applications from interested parties for the provision of workplace and facilities management services. EirGrid intends to transition the workplace and facilities management function so that it aligns with the institute of workplace and facilities professional standards and competencies. EirGrid envisages qualifying up to 5 candidates from this pre-qualification process, subject to the quality of responses received. The initial contract period envisaged is 3 years with the possibility to extend annually up to an additional 5 years, subject always to the satisfactory performance of the supplier.

Deadline

The time limit for receipt of tenders was 2020-03-19. The procurement was published on 2020-02-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-02-13 Contract notice
2020-10-22 Contract award notice
Contract notice (2020-02-13)
Object
Scope of the procurement
Title: Facilities management services
Reference number: ENQEIR704
Short description:
The purpose of the pre-qualification questionnaire (PQQ) is to invite qualification applications from interested parties for the provision of workplace and facilities management services. EirGrid intends to transition the workplace and facilities management function so that it aligns with the institute of workplace and facilities professional standards and competencies. EirGrid envisages qualifying up to 5 candidates from this pre-qualification process, subject to the quality of responses received. The initial contract period envisaged is 3 years with the possibility to extend annually up to an additional 5 years, subject always to the satisfactory performance of the supplier.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Facilities management services 📦
Additional CPV: Facilities management services involving computer operation 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Dublin 4
Postal town: Ballsbridge
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: sinead.connolly@eirgrid.com 📧
Phone: +353 12370335 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162402&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162402&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-02-13 📅
Submission deadline: 2020-03-19 📅
Publication date: 2020-02-18 📅
Identifiers
Notice number: 2020/S 034-081388
OJ-S issue: 34
Additional information
The estimated total spend per annum is 4 000 000 EUR.

Object
Scope of the procurement
Estimated total value: 32 000 000 EUR 💰
Short description:
EirGrid intends to transition the workplace and facilities management function so that it aligns with the institute of workplace and facilities professional standards and competencies. The high level structure of this approach to W&FM is summarised as follows:
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1) Developing the role of workplace;
2) FM strategy and policy development;
3) Leadership and management;
4) Business continuity and compliance;
5) Business support services management;
6) Property portfolio management;
7) Quality management and customer service;
8) Finance and technology;
9) Contract management and procurement;
10) Energy and environmental management. The successful supplier will be required to deliver services aligned with this approach. The more specific scope of Requirement is expected to include, but is not limited to: workplace and facilities management (W&FM), performance management, building and plant asset management, maintenance and repair, cleaning and housekeeping, help desk, mail room, copy and stationery, security and reception, waste, catering, safety and environment, business continuity and compliance, projects, landlord services, external area management and landscaping, archiving and business services. EirGrid envisages qualifying up to 5 candidates from this pre-qualification process, subject to the quality of responses received. The initial contract period envisaged is 3 years with the possibility to extend annually up to an additional 5 years, subject always to the satisfactory performance of the supplier.
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Estimated value excluding VAT: 32 000 000 EUR 💰
Duration: 36 months
Description of options:
The initial contract period envisaged is 3 years with the possibility to extend annually up to an additional 5 years, subject always to the satisfactory performance of the supplier. Candidates are advised that TUPE (The European Communities (Protection of Employees on Transfer of Undertakings) for both jurisdictions will apply.
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Additional information: The estimated total spend per annum is 4 000 000 EUR.
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
List and brief description of rules and criteria:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Contract execution
Deposits and guarantees required:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Contract performance conditions:
Please see information memorandum and pre-qualification questionnaire attached to this notice.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sinéad Connolly
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162402&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested;
6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate;
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.
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Service from which information about the review procedure may be obtained
Name: Central office of the High Courts (Appeal Section)
Postal address: Ground Floor, East Wing, Inns Quay
Source: OJS 2020/S 034-081388 (2020-02-13)
Contract award notice (2020-10-22)
Object
Scope of the procurement
Short description:
This tender process is now complete. EirGrid intends to transition the workplace and facilities management function so that it aligns with the Institute of Workplace and Facilities professional standards and competencies. The initial contract period envisaged is 3 years with the possibility to extend annually up to an additional 5 years, subject always to the satisfactory performance of the supplier.
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Total value of the procurement: 35 200 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-10-22 📅
Publication date: 2020-10-27 📅
Identifiers
Notice number: 2020/S 209-511634
Refers to notice: 2020/S 034-081388
OJ-S issue: 209
Additional information
The total value of the procurement of EUR 35 200 000 is the total estimated spend for the fixed term and the possible extensions.

Object
Scope of the procurement
Short description:
This tender process is now complete. EirGrid intends to transition the workplace and facilities management function so that it aligns with the Institute of Workplace and Facilities professional standards and competencies. The high level structure of this approach to W&FM is summarised as follows:
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6) Property portfolio management
9) Contract management and procurement
10) Energy and environmental management.
The successful supplier will be required to deliver services aligned with this approach. The more specific scope of Requirement is expected to include, but is not limited to: Workplace and Facilities Management (W&FM), performance management, building and plant asset management, maintenance and repair, cleaning and housekeeping, help desk, mail room, copy and stationery, security and reception, waste, catering, safety and environment, business continuity and compliance, projects, landlord services, external area management and landscaping, archiving and business services. The initial contract period envisaged is 3 years with the possibility to extend annually up to an additional 5 years, subject always to the satisfactory performance of the supplier.
Show more
Description of options:
The initial contract period envisaged is 3 years with the possibility to extend annually up to an additional 5 years, subject always to the satisfactory performance of the supplier.
Additional information:
The total value of the procurement of EUR 35 200 000 is the total estimated spend for the fixed term and the possible extensions.

Procedure
Award criteria
Quality criterion (name): Resources
Quality criterion (weighting): 10 %
Quality criterion (name): Approach and methodology — approach to service
Quality criterion (weighting): 20 %
Quality criterion (name): Approach and methodology — mobilisation and exit planning
Quality criterion (weighting): 5 %
Quality criterion (name): Approach and methodology — helpdesk system
Approach and methodology — health, safety, environment and quality
Quality criterion (weighting): 2.5 %
Quality criterion (name): Approach and methodology — business continuity
Approach and methodology — sustainability
Performance management
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 40 %

Award of contract
Date of contract conclusion: 2020-10-21 📅
Name: CBRE GWS (Ireland) Ltd
National registration number: IE9685275S
Postal address: Level 3, Connaught House, One Burlington Road
Postal town: Dublin 4
Country: Ireland 🇮🇪
Phone: +353 18293987 📞
E-mail: michael.baumgart@cbre.com 📧
Country: Ireland 🏙️
Total value of the procurement: 35 200 000 EUR 💰
Information about tenders
Number of tenders received: 3
Source: OJS 2020/S 209-511634 (2020-10-22)
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