Skeletal Whale Deinstallation Services

National Museum of Ireland

The contracting authority is seeking to establish a single party framework agreement with a suitably qualified service provider to carry out the safe deinstallation of a suspended juvenile humpback whale and adult fin whale skeleton at the Natural History Museum in Dublin.
The desintallation is required to be complete by the end of October 2020 (subject to Covid-19 restrictions being lifted sufficiently to do so).
The contracting authority also reserves the right to engage the successful tenderer to carry out the re-installation of the specimens at a later date.

Deadline

The time limit for receipt of tenders was 2020-06-15. The procurement was published on 2020-05-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Inside-Out-Animals VOF

Who?

• National Museum of Ireland

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-05-29	Contract notice
2020-10-28	Contract award notice

Contract notice (2020-05-29)
Object
Scope of the procurement
Title: Preservation services of exhibits and specimens
Short description:

The contracting authority is seeking to establish a single party framework agreement with a suitably qualified service provider to carry out the safe deinstallation of a suspended juvenile humpback whale and adult fin whale skeleton at the Natural History Museum in Dublin. The desintallation is required to be complete by the end of October 2020 (subject to Covid-19 restrictions being lifted sufficiently to do so). The contracting authority also reserves the right to engage the successful tenderer to carry out the re-installation of the specimens at a later date.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Preservation services of exhibits and specimens 📦
Additional CPV: Library, archives, museums and other cultural services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
Not applicable

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Museum of Ireland
Postal address: Collins Barracks, Benburb Street
Postal town: Dublin 7
Contact
Internet address: https://www.museum.ie/ 🌏
E-mail: museum@greenville.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=167031&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-05-29 📅
Submission deadline: 2020-06-15 📅
Publication date: 2020-06-03 📅
Identifiers
Notice number: 2020/S 106-257801
OJ-S issue: 106
Additional information

As stated in the procurement documents which will be issued to all suitably qualified tenderers following assessment of their expression of interest.

Object
Scope of the procurement
Short description:

The desintallation is required to be complete by the end of October 2020 (subject to Covid-19 restrictions being lifted sufficiently to do so).

The contracting authority also reserves the right to engage the successful tenderer to carry out the re-installation of the specimens at a later date.

Estimated total value: 150 000 EUR 💰
Short description:

The service provider must be a suitably accredited and experienced natural history conservator. Suitable accreditation requires registration with a recognised national conservation accreditation organisation, e.g. ICRI, ICON, etc. Suitable experience requires examples of practical work involving the dismantling of suspended whale specimens in a museum environment.

The scope of services include, inter alia:

1) Condition assessment: initial record of specimen and ongoing record-keeping of process;

2) Deinstallation of specimens: the safe dismantling of the two whale specimens and retrieval from height;

3) Preparation for transport: ensuring the elements of the specimen can be safely transported out of the building;

4) Preparation of specimens (optional).

The desintallation is required to be complete by October 2020 (subject to Covid-19 restrictions being lifted sufficiently to do so).

As the subject matter of this framework agreement is a Title III service and also falling below the EU threshold, the establishment of the framework is not subject to the provisions of Directive 2014/24/EC with regards to the choice of procedure. Therefore, the contracting authority is employing a negotiated procedure and advertising this in the OJEU on a purely voluntary basis.

Estimated value excluding VAT: 150 000 EUR 💰
Duration: 60 months
Additional information:

As stated in the procurement documents which will be issued to all suitably qualified tenderers following assessment of their expression of interest.

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria:

The service provider must be in a position to complete the desintallation by September 2020 (subject to Covid-19 restrictions being lifted sufficiently to do so).

Contract execution
Contract performance conditions:

As stated in the procurement documents which will be issued to all suitably qualified tenderers following assessment of their expression of interest.

Procedure
Legal basis: 32014L0024
Main features of the award procedure:

As stated in the procurement documents which will be issued to all suitably qualified tenderers following assessment of their expression of interest.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290 🌏
Postal town: Dublin
Country: Dublin 🏙️

Reference
Additional information

1) Interested parties must register their interest by emailing museum @greenville.ie — providing the following information

— company details

— experience in dismantling of suspended whale specimens in a museum environment

— details of accreditation

— outline of the number of qualified personnel available to carry out the services

— availability to carry out the services in line with NMI timelines.

2) It will be a condition of award that the successful tenderer is and remains tax compliant;

3)The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

4) This is the sole call for competition for this framework.

5) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

6) Contract award will be subject to the approval of the competent authorities;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

10) As the subject matter of this framework agreement is a Title III service and also falling below the EU threshold, the establishment of the framework is not subject to the provisions of Directive 2014/24/EC with regards to the choice of procedure. Therefore, the contracting authority is employing a negotiated procedure and advertising this in the OJEU on a purely voluntary basis.

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 106-257801 (2020-05-29)

Contract award notice (2020-10-28)
Object
Scope of the procurement
Short description:

The contracting authority sought to establish a single party framework agreement with a suitably qualified service provider to carry out the safe deinstallation of a suspended juvenile humpback whale and adult fin whale skeleton at the Natural History Museum in Dublin. The contracting authority also reserves the right to engage the successful tenderer to carry out the re-installation of the specimens at a later date.

Total value of the procurement: 150 000 EUR 💰
Notice metadata
Document type: Contract award notice
Regulation: European Union, with participation of GPA countries

Procedure
Type of bid: Not applicable
Award criteria
The most economic tender

Reference
Dates
Date dispatched: 2020-10-28 📅
Publication date: 2020-11-02 📅
Identifiers
Notice number: 2020/S 213-522244
Refers to notice: 2020/S 106-257801
OJ-S issue: 213

Object
Scope of the procurement
Short description:

1) Condition assessment: initial record of specimen and ongoing record-keeping of process.

2) Deinstallation of specimens: the safe dismantling of the two whale specimens and retrieval from height.

3) Preparation for transport: ensuring the elements of the specimen can be safely transported out of the building.

4) Preparation of specimens (optional)

As the subject matter of this framework agreement is a Title III service and also falling below the EU threshold, the establishment of the framework is not subject to the provisions of Directive 2014/24/EC with regards to the choice of procedure. Therefore, the Contracting Authority employed a negotiated procedure and advertising this in the OJEU on a purely voluntary basis.

Procedure
Award criteria
Quality criterion (name): Methodology proposed
Quality criterion (weighting): 30 %
Quality criterion (name): Quality and expertise of team proposed
Quality criterion (weighting): 40 %
Cost criterion (name): Cost
Cost criterion (weighting): 30 %

Award of contract
Date of contract conclusion: 2020-08-30 📅
Name: Inside-Out-Animals VOF
Postal address: Lantherweg 2
Postal town: Zieuwent
Postal code: 7136 JM
Country: Netherlands 🇳🇱
Total value of the procurement: 150 000 EUR 💰
Information about tenders
Number of tenders received: 2

Complementary information
Review body
Postal address: High Court Inns Quay
Postal town: Dublin 7
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2020/S 213-522244 (2020-10-28)

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