Single Party Framework for the Supply of Software Licences, Subscription and Renewals of Software to HRI and Subsidiaries

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre.
The contracting authority are seeking a suitably resourced provider for the supply of software licences, subscription and renewals of software primarily to update and support existing systems.
Please refer to the attached document for a detailed description of requirements.

Deadline

The time limit for receipt of tenders was 2020-10-30. The procurement was published on 2020-09-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Micromail

Who?

• Horse Racing Ireland (HRI)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-09-25	Contract notice
2021-03-29	Contract award notice

Contract notice (2020-09-25)
Object
Scope of the procurement
Title: Software package and information systems
Reference number: Software licences
Short description:

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre. The contracting authority are seeking a suitably resourced provider for the supply of software licences, subscription and renewals of software primarily to update and support existing systems. Please refer to the attached document for a detailed description of requirements.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦
Additional CPV: Industry specific software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany, Co. Kildare
Postal town: The Curragh
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174809&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174809&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-09-25 📅
Submission deadline: 2020-10-30 📅
Publication date: 2020-09-30 📅
Identifiers
Notice number: 2020/S 190-458283
OJ-S issue: 190
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the contract will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The contracting authority are seeking a suitably resourced provider for the supply of software licences, subscription and renewals of software primarily to update and support existing systems.

Please refer to the attached document for a detailed description of requirements.

Estimated total value: 5 000 000 EUR 💰
Short description:

The contracting authority are seeking a suitably resourced provider for the supply of software licences, subscription and renewals of software primarily to update and support existing systems. While it is expected that the framework will be used primarily for the purchase of products from Microsoft, Adobe, VMWare and Veeam, other licences, subscriptions and renewals of software may be required from time to time.

Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 48 months
Description of renewals:

This framework agreement will have a maximum potential duration of four (4) years. In the first instance, it is anticipated that an initial contract for two (2) years duration with an option to extend up to a maximum of four (4) years will be entered into with the successful tenderer emerging form this competitive process.

Place of performance
Main site or place of performance: IRELAND.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2021-10-30 📅
Tender opening date: 2020-10-30 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174809&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.

Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2020/S 190-458283 (2020-09-25)

Contract award notice (2021-03-29)
Object
Scope of the procurement
Short description:

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of horse racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre. The contracting authority are seeking a suitably resourced provider for the supply of software licences, subscription and renewals of software primarily to update and support existing systems. Please refer to the attached document for a detailed description of requirements.

Total value of the procurement: 560 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co Kildare

Reference
Dates
Date dispatched: 2021-03-29 📅
Publication date: 2021-04-02 📅
Identifiers
Notice number: 2021/S 065-164739
Refers to notice: 2020/S 190-458283
OJ-S issue: 65

Object
Scope of the procurement
Short description:

The contracting authority are seeking a suitably resourced provider for the supply of software licences, subscription and renewals of software primarily to update and support existing systems. While it is expected that the framework will be used primarily for the purchase of products from Microsoft, Adobe, VMWare, and Veeam, other licences, subscriptions and renewals of software may be required from time to time.

Place of performance
Main site or place of performance: Ireland.

Procedure
Award criteria
Quality criterion (name): Proposed Contract Management Methodology and Available Products
Quality criterion (weighting): 10
Quality criterion (name): Innovation and Value Add
Price (weighting): 80

Award of contract
Date of contract conclusion: 2020-12-14 📅
Name: Micromail
National registration number: 8215566U
Postal address: 3 Nessan House, Bessboro Road, Black
Postal town: Cork
Country: Ireland 🇮🇪
Phone: +353 214515590 📞
E-mail: stephen@micromail.ie 📧
Internet address: http://www.micromail.com 🌏
Total value of the procurement: 560 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2021/S 065-164739 (2021-03-29)

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