Single Party Framework Agreement for the Provision of Contracted Cleaning and Related Services

Institute of Public Administration

The IPA’s headquarters are comprised of six [6] Victorian houses and a purpose- built Training Centre which includes a basement plant room.
The IPA’s Secondary premises at Clonskeagh is comprised of a prefabricated construction.
The Clonskeagh site is the IPA’s Secondary premises in a separate location.
The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four-hour maximum response time.

Deadline

The time limit for receipt of tenders was 2020-10-09. The procurement was published on 2020-09-09.

Who?

• Institute of Public Administration

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-09-09	Contract notice
2021-04-09	Contract award notice

Contract notice (2020-09-09)
Object
Scope of the procurement
Title: Cleaning services
Reference number: 2020/007
Short description:

The IPA’s headquarters are comprised of six [6] Victorian houses and a purpose- built Training Centre which includes a basement plant room. The IPA’s Secondary premises at Clonskeagh is comprised of a prefabricated construction. The Clonskeagh site is the IPA’s Secondary premises in a separate location. The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four-hour maximum response time.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦
Additional CPV: Building-cleaning services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Institute of Public Administration
Postal address: 57-61 Lansdowne Road, Ballsbridge
Postal town: Dublin 4
Contact
Internet address: http://www.ipa.ie 🌏
E-mail: bkenny@ipa.ie 📧
Phone: +353 12403655 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171667&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171667&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-09-09 📅
Submission deadline: 2020-10-09 📅
Publication date: 2020-09-14 📅
Identifiers
Notice number: 2020/S 178-430138
OJ-S issue: 178
Additional information

The contracting authority proposes to engage in a competitive process for the establishment of a framework agreement for the provision of contracted cleaning and related services. Please see procurement documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 174082.

Object
Scope of the procurement
Short description:

The IPA’s headquarters are comprised of six [6] Victorian houses and a purpose- built Training Centre which includes a basement plant room.

The IPA’s Secondary premises at Clonskeagh is comprised of a prefabricated construction.

The Clonskeagh site is the IPA’s Secondary premises in a separate location.

The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four-hour maximum response time.

Estimated total value: 400 000 EUR 💰
Short description:

The overall scope of the framework will be to provide comprehensive cleaning services, on both a planned and reactive basis, to the IPA’s headquarter premises at 47-51, 55, and 57-61 Lansdowne Road, Dublin 4, and its secondary premises at Vergemount Hall, Clonskeagh, Dublin for a period of up to four [4] years duration.

The IPA’s headquarters are comprised of five [5] Victorian houses and a purpose- built Training Centre which includes a basement plant room.

Estimated value excluding VAT: 400 000 EUR 💰
Duration: 24 months
Description of renewals:

The framework agreement will be for one (1) year with an option to extend for one (1) period of one (1) year, subject to annual review, satisfactory performance, business needs and budgetary constraints.

Additional information:

Place of performance
Main site or place of performance: Dublin 4.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to tender documentation.
Contract execution
Contract performance conditions: Applicants should be aware that the rights directive may apply.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documentation available to download from www.etenders.gov.ie using RFT ID 174082.

Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: 0649955K
Contact
Contact point: Bernadette Kenny
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/299 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171667&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
In accordance with the Remedies Directive and SI 131.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines: In accordance with the Remedies Directive and SI 131.
Source: OJS 2020/S 178-430138 (2020-09-09)

Contract award notice (2021-04-09)
Object
Scope of the procurement
Short description:

The IPA’s headquarters are comprised of six (6) Victorian houses and a purpose- built Training Centre which includes a basement plant room. The IPA’s Secondary premises at Clonskeagh is comprised of a prefabricated construction. The Clonskeagh site is the IPA’s Secondary premises in a separate location. The framework included both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a 4-hour maximum response time.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 57-61 Lansdowne Road, Dublin 4
Postal town: Ballsbridge

Reference
Dates
Date dispatched: 2021-04-09 📅
Publication date: 2021-04-14 📅
Identifiers
Notice number: 2021/S 072-184132
Refers to notice: 2020/S 178-430138
OJ-S issue: 72
Additional information

The contracting authority proposed to engage in a competitive process for the establishment of a framework agreement for the provision of contracted cleaning and related services.

Object
Scope of the procurement
Short description:

The IPA’s headquarters are comprised of six (6) Victorian houses and a purpose- built Training Centre which includes a basement plant room.

The framework included both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a 4-hour maximum response time.

The overall scope of the framework was to provide comprehensive cleaning services, on both a planned and reactive basis, to the IPA’s headquarter premises at 47-51, 55, and 57-61 Lansdowne Road, Dublin 4, and its secondary premises at

Vergemount Hall, Clonskeagh, Dublin for a period of up to four (4) years duration.

The IPA’s headquarters are comprised of five (5) Victorian houses and a purpose- built Training Centre which includes a basement plant room.

Additional information:

The contracting authority proposed to engage in a competitive process for the establishment of a framework agreement for the provision of contracted cleaning and related services.

Procedure
Award criteria
Quality criterion (name): Technical resources
Quality criterion (weighting): 15 %
Quality criterion (name): Previous experience
Quality criterion (weighting): 75 %
Quality criterion (name): Quality insurance measures
Quality criterion (weighting): 10 %
Price (weighting): N/a

Reference
Additional information

The competition is hereby cancelled due to the continuing changing environment presented to us by the Covid-19 pandemic and our ability to accurately quantify and specify our precise training delivery needs for the coming years in this constantly changing environment. A new procurement reflecting a more up-to-date approach will be published shortly.

Source: OJS 2021/S 072-184132 (2021-04-09)

New procurements in related categories 🆕

Sewage, refuse, cleaning and environmental services (>20 new procurements)

Cleaning and sanitation services (4)

Cleaning services (3)