Single Party Framework Agreement for the Provision of Contracted Cleaning and Related Services

Institute of Public Administration

The IPA’s headquarters are comprised of six [6] Victorian houses and a purpose- built Training Centre which includes a basement plant room.
The IPA’s Secondary premises at Clonskeagh is comprised of a prefabricated construction.
The Clonskeagh site is the IPA’s Secondary premises in a separate location.
The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four-hour maximum response time.

Deadline
The time limit for receipt of tenders was 2020-10-09. The procurement was published on 2020-09-09.

Who?

What?

Where?

Procurement history
Date Document
2020-09-09 Contract notice
2021-04-09 Contract award notice
Contract notice (2020-09-09)
Contracting authority
Name and addresses
Name: Institute of Public Administration
National registration number: 0649955K
Postal address: 57-61 Lansdowne Road, Ballsbridge
Postal town: Dublin 4
Country: Ireland 🇮🇪
Contact person: Bernadette Kenny
Phone: +353 12403655 📞
E-mail: bkenny@ipa.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.ipa.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/299 🌏
Information about joint procurement
The contract is awarded by a central purchasing body
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171667&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171667&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Single Party Framework Agreement for the Provision of Contracted Cleaning and Related Services 2020/007”
Products/services: Cleaning services 📦
Short description:
“The IPA’s headquarters are comprised of six [6] Victorian houses and a purpose- built Training Centre which includes a basement plant room. The IPA’s...”    Show more
Estimated value excluding VAT: EUR 400 000 💰

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Additional products/services: Building-cleaning services 📦
Additional products/services: Window-cleaning services 📦
Additional products/services: Office cleaning services 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Dublin 4.
Description of the procurement:
“The overall scope of the framework will be to provide comprehensive cleaning services, on both a planned and reactive basis, to the IPA’s headquarter...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 400 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“The framework agreement will be for one (1) year with an option to extend for one (1) period of one (1) year, subject to annual review, satisfactory...”    Show more
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“As set out in the procurement documentation available to download from www.etenders.gov.ie using RFT ID 174082.”
Description
Additional information:
“The contracting authority proposes to engage in a competitive process for the establishment of a framework agreement for the provision of contracted...”    Show more

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions: Please refer to tender documentation.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Applicants should be aware that the rights directive may apply.

Procedure
Type of procedure
Restricted procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-10-09 17:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12

Complementary information
Additional information
In accordance with the Remedies Directive and SI 131.
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
URL: www.courts.ie 🌏
Review procedure
Precise information on deadline(s) for review procedures: In accordance with the Remedies Directive and SI 131.
Source: OJS 2020/S 178-430138 (2020-09-09)
Contract award notice (2021-04-09)
Contracting authority
Name and addresses
Postal address: 57-61 Lansdowne Road, Dublin 4
Postal town: Ballsbridge

Object
Scope of the procurement
Short description:
“The IPA’s headquarters are comprised of six (6) Victorian houses and a purpose- built Training Centre which includes a basement plant room. The IPA’s...”    Show more
Description
Description of the procurement:
“The overall scope of the framework was to provide comprehensive cleaning services, on both a planned and reactive basis, to the IPA’s headquarter premises...”    Show more
Award criteria
Quality criterion (name): Technical resources
Quality criterion (weighting): 15 %
Quality criterion (name): Previous experience
Quality criterion (weighting): 75 %
Quality criterion (name): Quality insurance measures
Quality criterion (weighting): 10 %
Price (weighting): N/a
Description
Additional information:
“The contracting authority proposed to engage in a competitive process for the establishment of a framework agreement for the provision of contracted...”    Show more

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 178-430138

Award of contract

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Contract Number: 1
Title:
“Provision of Contracted Cleaning and Related Services for the Institute of Public Administration”
Information on non-award
Other reasons (discontinuation of procedure)

Complementary information
Additional information

“The competition is hereby cancelled due to the continuing changing environment presented to us by the Covid-19 pandemic and our ability to accurately...”    Show more
Source: OJS 2021/S 072-184132 (2021-04-09)