Single Party Framework Agreement for the Provision and Support of a Student Management Solution

Contract notice (2020-01-09)
Object
Scope of the procurement
Title: Software package and information systems
Reference number: NUIG/ISS1051/2019
Short description:
“NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we...”    Show more
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦
Additional CPV: Industry specific software package 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: nuig@greenville.ie 📧
Phone: +353 91524411 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=160551&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=160551&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-01-09 📅
Submission deadline: 2020-02-18 📅
Publication date: 2020-01-10 📅
Identifiers
Notice number: 2020/S 007-010543
OJ-S issue: 7
Additional information

“Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”    Show more

Object
Scope of the procurement
Short description:
“NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we...”    Show more

“The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from...”    Show more

Show more (10)

“— student recruitment,”

“— student admissions,”

“— student registration,”

“— student progression,”

“— student financial management,”

“— curriculum design,”

“— class scheduling and timetabling,”

“— examinations,”

“— student support and well-being,”

“— student careers and work placement,”

Estimated total value: 30 000 000 EUR 💰
Short description:
“— student support and wellbeing,”

“— student careers and work placement.”
Estimated value excluding VAT: 30 000 000 EUR 💰
Duration: 60 months
Description of renewals:
“NUI Galway will have an option to extend the contract for a period of between 5 and 15 years.”
Description of options:
“NUI Galway will have an option to extend the contract for a period of between 5 and 15 years.”
Additional information:
“Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”    Show more
Place of performance
Main site or place of performance:
“Galway.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.”
Economic and financial standing:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.”
Minimum level(s) of standards:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.”
Technical and professional ability:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.”
Contract execution
Contract performance conditions:
“To be agreed with the successful supplier.”

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 4
Maximum number of candidates: 8
Objective criteria for choosing the limited number of candidates:
“Previous experience, quality assurance.”
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-05-08 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Scottish Gaelic 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=160551&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

“Suggested text:”

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”    Show more

Show more (11)

“2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and...”

Additional information

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

   Show more

“3) Should you experience difficulty when uploading documents please contact the eTenders support desk for technical assistance. Email etenders@eu-supply.com...”

Additional information

3) Should you experience difficulty when uploading documents please contact the eTenders support desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 212439277 (9 a.m.-17.30 p.m. GMT);

   Show more

“4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal...”

Additional information

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

   Show more

“5) This is the sole call for competition for this contract/framework;”

“6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;”

“7) Contract award will be subject to the approval of the competent authorities.”

“8) It will be a condition of award that the successful tenderer is and remains tax compliant.”

“9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded...”

Additional information

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

   Show more

“10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

Additional information

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

   Show more

“11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the...”

Additional information

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

   Show more

“12) At Section II.2.9) we have indicated that a minimum of 4 will be invited to tender, please note that the contracting authority reserves the right to...”

Additional information

12) At Section II.2.9) we have indicated that a minimum of 4 will be invited to tender, please note that the contracting authority reserves the right to invite at between 4 and 8 subject to that number qualifying.

   Show more

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:
“The framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.”
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 007-010543 (2020-01-09)