Provision of Stand Design, Build Service and Storage, for Face to Face or Hybrid (Virtual and Face to Face) Events

Fáilte Ireland-National Tourism Development Authority

Fáilte Ireland is seeking a company to provide innovative solutions, in stand design, build, service and storage, for face to face or hybrid (virtual and face to face) events. These solutions are required as we prepare to deliver opportunities for our industry which adhere to the social distancing guidelines. The solutions should be modular in design with the ability to flex the set up to adhere to any evolving social distancing guidelines. Modular stands which can also be adapted for use at different shows are welcome. Examples of the types of events and stand sizes that could be required under this tender www.imex-frankfurt.com www.imexamerica.com www.ibtmworld.com www.themeetingsshow.com www.igtmarket.com
These events gather meetings industry professionals for focused business opportunities and networking to drive future business.

Deadline

The time limit for receipt of tenders was 2020-08-31. The procurement was published on 2020-07-30.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Elevations Exhibition & Design Ltd

Who?

• Fáilte Ireland-National Tourism Development Authority

What?

Where?

• Deutschland
• España
• Italia
• Luxembourg
• Nederland
• Portugal
• United Kingdom
• Éire/Ireland

Procurement history

Date	Document
2020-07-30	Contract notice
2021-06-29	Contract award notice

Contract notice (2020-07-30)
Object
Scope of the procurement
Title: Exhibition, fair and congress organisation services
Reference number: CD/2020/06
Short description:

Fáilte Ireland is seeking a company to provide innovative solutions, in stand design, build, service and storage, for face to face or hybrid (virtual and face to face) events. These solutions are required as we prepare to deliver opportunities for our industry which adhere to the social distancing guidelines. The solutions should be modular in design with the ability to flex the set up to adhere to any evolving social distancing guidelines. Modular stands which can also be adapted for use at different shows are welcome. Examples of the types of events and stand sizes that could be required under this tender www.imex-frankfurt.com www.imexamerica.com www.ibtmworld.com www.themeetingsshow.com www.igtmarket.com These events gather meetings industry professionals for focused business opportunities and networking to drive future business.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Exhibition, fair and congress organisation services 📦
Additional CPV: Exhibition stands 📦
Place of performance
NUTS region: United Kingdom 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street
Postal town: Dublin 1
Contact
Internet address: https://www.failteireiand.ie 🌏
E-mail: procurement@failteireland.ie 📧
Phone: +353 18847800 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171514&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171514&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-07-30 📅
Submission deadline: 2020-08-31 📅
Publication date: 2020-08-04 📅
Identifiers
Notice number: 2020/S 149-365604
OJ-S issue: 149
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers; 4) Establishment of this contract will be subject to the approval of the competent authorities; 5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process or if having concluded contract the contracting authority considers that the successful tenderer has not met or cannot meet its obligations, the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time; 7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender responses with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition at the evaluation stage.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;

4) Establishment of this contract will be subject to the approval of the competent authorities;

5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process or if having concluded contract the contracting authority considers that the successful tenderer has not met or cannot meet its obligations, the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time;

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender responses with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition at the evaluation stage.

Object
Scope of the procurement
Short description:

These events gather meetings industry professionals for focused business opportunities and networking to drive future business.

www.imex-frankfurt.com

www.imexamerica.com

www.ibtmworld.com

www.themeetingsshow.com

www.igtmarket.com

Duration: 96 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As stated in the PQQ document available for downloading from www.etenders.gov.ie
Economic and financial standing: As stated in the PQQ document available for downloading from www.etenders.gov.ie
Minimum level(s) of standards: As stated in the PQQ document available for downloading from www.etenders.gov.ie
Technical and professional ability: As stated in the PQQ document available for downloading from www.etenders.gov.ie
Contract execution
Contract performance conditions: As stated in the PQQ document available for downloading from www.etenders.gov.ie

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 3
Maximum number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The top 5 scoring candidates, as per the selection criteria contained in the pre-qualification questionnaire will be invited to tender.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2021-10-15 📅

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Geraldine Toohey
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1169 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171514&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;

4) Establishment of this contract will be subject to the approval of the competent authorities;

5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process or if having concluded contract the contracting authority considers that the successful tenderer has not met or cannot meet its obligations, the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time;

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender responses with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition at the evaluation stage.

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: https://www.courts.ie 🌏
Information about review deadlines:

The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract.

Source: OJS 2020/S 149-365604 (2020-07-30)

Contract award notice (2021-06-29)
Object
Scope of the procurement
Short description:

Fáilte Ireland is seeking a company to provide innovative solutions, in stand design, build, service and storage, for face to face or hybrid (virtual and face to face) events. These solutions are required as we prepare to deliver opportunities for our industry which adhere to the social distancing guidelines. The solutions should be modular in design with the ability to flex the set up to adhere to any evolving social distancing guidelines. Modular stands which can also be adapted for use at different shows are welcome. Examples of the types of events and stand sizes that could be required under this tender www.imex-frankfurt.com www.imexamerica.com www.ibtmworld.com www.themeetingsshow.com www.igtmarket.com These events gather meetings industry professionals for focused business opportunities and networking to drive future business.

Total value of the procurement: 8 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: Dublin 1
Postal town: Dublin

Reference
Dates
Date dispatched: 2021-06-29 📅
Publication date: 2021-07-02 📅
Identifiers
Notice number: 2021/S 126-334278
Refers to notice: 2020/S 149-365604
OJ-S issue: 126

Object
Scope of the procurement
Short description:

Fáilte Ireland is seeking a company to provide innovative solutions, in stand design, build, service and storage, for face to face or hybrid (virtual & face to face) events. These solutions are required as we prepare to deliver opportunities for our industry which adhere to the social distancing guidelines. The solutions should be modular in design with the ability to flex the set up to adhere to any evolving social distancing guidelines. Modular stands which can also be adapted for use at different shows are welcome. Examples of the types of events and stand sizes that could be required under this tender www.imex-frankfurt.com www.imexamerica.com www.ibtmworld.com www.themeetingsshow.com www.igtmarket.com These events gather meetings industry professionals for focused business opportunities and networking to drive future business.

Procedure
Award criteria
Quality criterion (name): Creativity and functionality of proposed stand designs
Quality criterion (weighting): 40
Quality criterion (name): Contract management
Quality criterion (weighting): 20
Quality criterion (name): Sustainability
Quality criterion (weighting): 5
Price (weighting): 35

Award of contract
Date of contract conclusion: 2021-06-29 📅
Name: Elevations Exhibition & Design Ltd
National registration number: 444 005 487
Postal address: Unit 39 Brooklands Gate, Sywell Airport Business Park, Sywell
Postal town: Northampton
Country: United Kingdom 🇬🇧
Phone: +44 1604891552 📞
E-mail: mark.thomason@elevations.co.uk 📧
Internet address: http://www.elevations.co.uk 🌏
Total value of the procurement: 8 000 000 EUR 💰
Information about tenders
Number of tenders received: 3

Complementary information
Review body
Information about review deadlines: Precise information on deadline(s) for review procedures:
Source: OJS 2021/S 126-334278 (2021-06-29)

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