Framework for Cleaning Services for the National Museum of Ireland Locations

National Museum of Ireland

The National Museum of Ireland (NMI) invites expressions of interest in relation to cleaning services to be awarded as a single party framework agreement for 5 years. The overall scope of the framework will be to provide a comprehensive commercial cleaning service, on both a planned and reactive basis, to various NMI premises for a period of up to five (5) years duration. The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.

Deadline

The time limit for receipt of tenders was 2020-05-22. The procurement was published on 2020-04-17.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Derrycourt Company Ltd.

Who?

• National Museum of Ireland

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-04-17	Contract notice
2022-04-21	Contract award notice

Contract notice (2020-04-17)
Object
Scope of the procurement
Title: Cleaning services
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦
Additional CPV: Accommodation, building and window cleaning services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Museum of Ireland
Postal address: Collins Barracks, Benburb Street
Postal town: Dublin 7
Contact
Internet address: http://www.museum.ie 🌏
E-mail: info@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165831&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165831&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-04-17 📅
Submission deadline: 2020-05-22 📅
Publication date: 2020-04-21 📅
Identifiers
Notice number: 2020/S 078-184578
OJ-S issue: 78
Additional information

The framework will include but will not be limited to the following main categories of service: Element 1: Cleaning services (Internal Areas) Element 2: Specialist cleaning services Element 3: Window cleaning services. Applicants must be capable of providing all services and the invited tenderers will be required to submit a tender for all of these services at all locations listed.

Object
Scope of the procurement
Estimated total value: 1 500 000 EUR 💰
Short description:

It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.

The contracting authority is located in the following locations:

(i) National Museum, Collins Barracks, Benburb St, Dublin 7;

(ii) The Museum of Country Life, Turlough Park House, Castlebar, Co. Mayo;

(iii) National Museum Collection and Resource Centre Swords, Co. Dublin.

Estimated value excluding VAT: 1 500 000 EUR 💰
Duration: 60 months
Description of options:

A contract will be awarded under the framework for 2 years, with the option at the discretion of the contracting authority to award for 3 additional years, on an annual basis.

Additional information:

The framework will include but will not be limited to the following main categories of service:

Element 1: Cleaning services (Internal Areas)

Element 2: Specialist cleaning services

Element 3: Window cleaning services.

Applicants must be capable of providing all services and the invited tenderers will be required to submit a tender for all of these services at all locations listed.

Place of performance
Main site or place of performance: At various locations in Dublin and Mayo, IRELAND.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As per the qualification questionnaire available to download from www.etenders.gov.ie using system ID/RFT ID 168595.

Contract execution
Contract performance conditions:

As per the qualification questionnaire available to download from www.etenders.gov.ie using system ID/RFT ID 168595.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

It is anticipated that five firms will be invited to tender, subject to that number qualifying, Tiebreaks may result in additional numbers being invited.

Justification for the framework agreement:

Due to the nature of the service, the cost of changing service provider is significant for the contracting authority and for this reason a slightly longer term framework is being awarded.

Justification for framework agreement duration over four years:

Due to the nature of the service, the cost of changing service provider is significant for the contracting authority and for this reason a slightly longer term framework is being awarded.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Internet address: www.museum.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165831&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: Likely to be renewed upon expiry of this framework.

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)212439277 (9 a.m.-17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:168595) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

The contract/framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification of award decision.

Source: OJS 2020/S 078-184578 (2020-04-17)

Contract award notice (2022-04-21)
Object
Scope of the procurement
Short description:

The National Museum of Ireland (NMI) sought expressions of interest in relation to cleaning services to be awarded as a single party framework agreement for 5 years. The overall scope of the framework was to provide a comprehensive commercial cleaning service, on both a planned and reactive basis, to various NMI premises for a period of up to five (5) years duration. The framework included both scheduled services and call out cover in the event of urgent unscheduled requirements.

Total value of the procurement: 1 500 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: 7
Postal town: Dublin
Contact
E-mail: pmathews@museum.ie 📧
Phone: +353 016777444 📞

Reference
Dates
Date dispatched: 2022-04-21 📅
Publication date: 2022-04-26 📅
Identifiers
Notice number: 2022/S 081-218992
Refers to notice: 2020/S 078-184578
OJ-S issue: 81
Additional information

The framework will include but will not be limited to the following main categories of service: Element 1: Cleaning Services (Internal Areas) Element 2: Specialist Cleaning Services Element 3: Window Cleaning Services

Object
Scope of the procurement
Short description:

The framework included both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events demand a four (4) hour maximum response time. It is an essential requirement that the framework operator fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.

It is an essential requirement that the framework operator fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.

The Contracting Authority is located in the following locations: (i) National Museum, Collins Barracks, Benburb St, Dublin 7; (ii) The Museum of Country Life, Turlough Park House, Castlebar, Co. Mayo; (iii) National Museum Collection and Resource Centre Swords, Co. Dublin.

Description of options:

A contract will be awarded under the framework for 2 years, with the option at the discretion of the Contracting Authority to award for 3 additional years, on an annual basis.

Additional information:

Element 1: Cleaning Services (Internal Areas)

Element 2: Specialist Cleaning Services

Element 3: Window Cleaning Services

Place of performance
Main site or place of performance: At various locations in Dublin and Mayo, Ireland

Procedure
Award criteria
Quality criterion (name): Proposal for Delivery of the Service
Quality criterion (weighting): 25%
Quality criterion (name): Technical Merit of the Proposed Core Management Team
Quality criterion (weighting): 20%
Quality criterion (name): Customer Service Proposal – including Service Level Agreement (SLA)
Quality criterion (weighting): 10%
Quality criterion (name): Environmental Management Proposal
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 35%

Award of contract
Date of contract conclusion: 2021-05-27 📅
Name: Derrycourt Company Ltd.
Postal address: Unit 4B & 4C Century Business Park, St Margaret’s Road, Finglas
Postal town: Dublin
Postal code: 11
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 1 500 000 EUR 💰
Information about tenders
Number of tenders received: 5

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Information about review deadlines:

The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period was applied at time of notification of award decision

Source: OJS 2022/S 081-218992 (2022-04-21)

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