Digitisation of RTÉ Video and Sound Archive

Contract notice (2020-09-15)
Contracting authority
Name and addresses
Name: Raidió Teilifís Éireann (RTÉ)
National registration number: 8T50578M
Postal address: Donnybrook, Co. Dublin
Postal town: Dublin
Country: Ireland 🇮🇪
Contact person: Joe Lavelle
Phone: +353 12082239 📞
E-mail: joe.lavelle@rte.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.rte.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/396 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174108&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174108&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: Digitisation of RTÉ Video and Sound Archive 20P035
Products/services: Radio and television services 📦
Short description:
“RTÉ intends to digitally archive video (television) and sound (radio) archives and make the digitised recordings and catalogue records available for...”    Show more
Estimated value excluding VAT: EUR 3 225 000 💰
Information about lots
Tenders may be submitted for all lots
Scope of the procurement
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1 and 2 and lots 3 and 4.

1️⃣
Scope of the procurement
Title: Digitisation of RTÉ Video Tapes
Title
Lot Identification Number: 1
Description
Additional products/services: Data conversion services 📦
Additional products/services: Television services 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Donnybrook, Dublin 4.
Description of the procurement:
“Lot 1: Videotape Collection The collection consists of around 253 000 Betacam SP, Digital Beta and HD Cam Tape. The tapes contain a mixture of studio and...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 2 500 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅
Description
Description of renewals:
“Ption(s) to extend (under the same conditions) for further period(s) of 1 year(s) up to a total maximum period of 5 year(s) at the discretion of RTÉ.”

2️⃣
Scope of the procurement
Title: Digitisation of RTÉ Sound Tapes
Title
Lot Identification Number: 2
Description
Additional products/services: Radio broadcast transmission services 📦
Additional products/services: Radio services 📦
Description of the procurement:
“RTÉ Archives wish to digitise approximately 63 000 quarter-inch audio tapes. The tapes are generally full track, professionally recorded studio recordings.”
Scope of the procurement
Estimated total value excluding VAT: EUR 650 000 💰
Description
Description of renewals:
“Option(s) to extend (under the same conditions) for further period(s) of 1 year(s) up to a total maximum period of 5 year(s) at the discretion of RTÉ.”

3️⃣
Scope of the procurement
Title: Digitisation of RTE Optical Disc Collection
Title
Lot Identification Number: 3
Description
Additional products/services: Digital versatile disc (DVD) reader and/or burner 📦
Additional products/services: Compact disk (CD) and digital versatile disk (DVD) reader and/or burner 📦
Description of the procurement:
“RTÉ wishes to copy a collection of up to 17 000 optical discs representing an archive collection of original programme material”
Scope of the procurement
Estimated total value excluding VAT: EUR 25 000 💰

4️⃣
Scope of the procurement
Title: Digitisation of RTE Commercial Music Collection
Title
Lot Identification Number: 4
Description
Description of the procurement:
“Copy a collection of up to 110 000 discs representing the commercial music library.”
Scope of the procurement
Estimated total value excluding VAT: EUR 50 000 💰

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions: As per the ITT documents.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Procedure
Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-10-19 13:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2020-10-19 13:00 📅
Conditions for opening of tenders (place): Donnybrook, Dublin 4.
Conditions for opening of tenders (Information about authorised persons and opening procedure): Opening procedure on eTenders.

Complementary information
Review body
Name: The Courts Service
Postal address: Phoenix House, 15-24 Phoenix Street North, Smithfield
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2020/S 182-438891 (2020-09-15)