Contract for WAN Connectivity to Government Networks and a Dedicated Connection to Primary Data Centre to Horse Racing Ireland and Subsidiaries

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include Tote Ireland Ltd, HRI Racecourses Ltd and Irish Thoroughbred Marketing Ltd, HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses.
Horse Racing Ireland has 3 connections which this tender process is looking to replace.
Each connection is terminated at a vender supplier router and then connected into Horse Racing Ireland equipment.
Please refer to the attached invitation to tender document for a detailed specification of requirements.

Deadline

The time limit for receipt of tenders was 2020-02-25. The procurement was published on 2020-01-21.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Eircom

Who?

• Horse Racing Ireland (HRI)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-01-21	Contract notice
2021-03-29	Contract award notice

Contract notice (2020-01-21)
Object
Scope of the procurement
Title: Internet services
Reference number: WAN Connectivity & DC
Short description:
“Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Internet services 📦
Additional CPV: Wide area network 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: The Curragh, Co. Kildare
Postal town: Ballymany
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161169&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161169&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-01-21 📅
Submission deadline: 2020-02-25 📅
Publication date: 2020-01-24 📅
Identifiers
Notice number: 2020/S 017-036712
OJ-S issue: 17
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make,source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information.Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:
“Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world...”

“Horse Racing Ireland has 3 connections which this tender process is looking to replace.”

Show more (2)

“Each connection is terminated at a vender supplier router and then connected into Horse Racing Ireland equipment.”

“Please refer to the attached invitation to tender document for a detailed specification of requirements.”

Estimated total value: 450 000 EUR 💰
Short description:
“Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world...”

“— the primary connection to Government networks is a 100 Mb fibre connection, terminating by a Cisco 4431 router,”

Show more (3)

“— the secondary connection to Government networks is a 20 Mb licensed wireless connection termination on a supplier supplied OneAccess ONE50,”

“— the dedication connection to the data centre is a 30 Mb connection over fibre, terminated on both sides by a Cisco 2921 router.”

“Please refer to the attached invitation to tender document for a detailed specification of requirement.”

Estimated value excluding VAT: 450 000 EUR 💰
Duration: 180 months
Description of renewals:
“In the first instance, a contract of 5 years’ duration with an option to extend on an annual basis up to a maximum of 15 years will be awarded to the...”
Description of options:
“The contracting authority intends to conclude a ‘Contract with Options’ with the successful tenderer emerging from this competitive process. By this it is...”
Place of performance
Main site or place of performance:
“Ireland.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting...”

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2021-02-25 📅
Tender opening date: 2020-02-25 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161169&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices:
“15 years.”

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) This is the sole call for competition for this service;”

Show more (7)

“3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;”

“4) Establishment of the contract will be subject to the approval of the competent authorities;”

“5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in...”

“6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the...”

“7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;”

“8) Please note in relation to all documents, that where reference is made to a particular standard, make,source,process, trademark, type or patent, that...”

“9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender...”

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
“Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or...”
Source: OJS 2020/S 017-036712 (2020-01-21)

Contract award notice (2021-03-29)
Object
Scope of the procurement
Short description:
“Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world...”
Total value of the procurement: 430 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-03-29 📅
Publication date: 2021-04-02 📅
Identifiers
Notice number: 2021/S 065-168014
Refers to notice: 2020/S 017-036712
OJ-S issue: 65
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information.Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Show more (8)

“• HRI Racecourses Ltd; and”

“• Irish Thoroughbred Marketing Ltd;”

“• HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses.”

“Horse Racing Ireland has three connections which this tender process is looking to replace.”

“Please refer to the attached Invitation to Tender document for a detailed specification of requirements.”

“• the primary connection to Government networks is a 100 Mb fibre connection, terminating by a Cisco 4431 router;”

“• the secondary connection to Government networks is a 20 Mb licensed wireless connection termination on a supplier supplied OneAccess ONE50;”

“• the dedication connection to the data centre is a 30Mb connection over fibre, terminated on both sides by a Cisco 2921 router.”

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of proposed solution
Quality criterion (weighting): 40
Quality criterion (name): Technical merit of resources proposed
Quality criterion (weighting): 5
Quality criterion (name): Contract management and service deliverables
Quality criterion (weighting): 10
Quality criterion (name): Innovation and value add
Reliability and continuity of service
Price (weighting): 35

Award of contract
Date of contract conclusion: 2020-10-04 📅
Name: eircom
National registration number: 98789
Postal address: 2022 Bianconi Avenue, Citywest Business Campus
Postal town: Dublin 24
Country: Ireland 🇮🇪
Phone: +353 851744917 📞
E-mail: noeline.hogg@eir.ie 📧
Internet address: http://www.eir.ie 🌏
Total value of the procurement: 430 000 EUR 💰
Information about tenders
Number of tenders received: 2

Reference
Additional information

“5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in...”

“8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

Complementary information
Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Source: OJS 2021/S 065-168014 (2021-03-29)

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