Art Handling Single Party Framework

National Museum of Ireland

NMI requires art handling services to assist with the specialist handling of certain museum object, archive and library collections with very particular requirements for care and handling. Primarily this will involve the handling, packing, stabilisation and, in some cases, transport of collections that require care from trained personnel. If transport is involved, this may be within NMI sites, between NMI sites, offsite to non-NMI locations or returning from the same. Occasionally this might include international transport/haulage. In some instances, this may include assisting NMI staff with this work, in other cases, it may include being supervised by NMI staff while carrying out all aspects of this task.
Please see procurement documentation for further information.

Deadline

The time limit for receipt of tenders was 2020-06-02. The procurement was published on 2020-04-30.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Maurice Ward and Company Ltd

Who?

• National Museum of Ireland

What?

• Artistic and literary creation and interpretation services › Artistic services
• Entertainment services › Arts-facility operation services
• Museum services › Museum-exhibition services

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-04-30	Contract notice
2021-02-05	Contract award notice

Contract notice (2020-04-30)
Object
Scope of the procurement
Title: Museum services
Short description:

NMI requires art handling services to assist with the specialist handling of certain museum object, archive and library collections with very particular requirements for care and handling. Primarily this will involve the handling, packing, stabilisation and, in some cases, transport of collections that require care from trained personnel. If transport is involved, this may be within NMI sites, between NMI sites, offsite to non-NMI locations or returning from the same. Occasionally this might include international transport/haulage. In some instances, this may include assisting NMI staff with this work, in other cases, it may include being supervised by NMI staff while carrying out all aspects of this task. Please see procurement documentation for further information.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Museum services 📦
Additional CPV: Artistic services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Museum of Ireland
Postal address: Collins Barracks, Benburb Street
Postal town: Dublin 7
Contact
Internet address: https://www.museum.ie/ 🌏
E-mail: info@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165837&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165837&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-04-30 📅
Submission deadline: 2020-06-02 📅
Publication date: 2020-05-05 📅
Identifiers
Notice number: 2020/S 087-207778
OJ-S issue: 87
Additional information

Please consult the associated procurement documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 168599.

Object
Scope of the procurement
Short description:

Please see procurement documentation for further information.

Estimated total value: 1 000 000 EUR 💰
Short description:

Requirements for each work package will be defined on a case-by-case basis. In some cases, this may include supplying crates, boxes, packing supplies, sometimes custom-made and lifting or moving equipment. It will also include the completion of risk assessments for every new working environment and situation, to ensure the framework supplier staff, NMI staff, general public, collections and non-collection objects are safe before movement takes place. All framework supplier staff will be supervised by NMI staff when working on site and accompanied by NMI staff when collections are leaving or returning to the NMI.

Estimated value excluding VAT: 1 000 000 EUR 💰
Duration: 48 months
Description of renewals:

The framework agreement will be for a period of 4 years, with the option to extend for one (1) year, to a maximum of five (5) years, subject to satisfactory performance, business needs and budgetary constraints. The contracting authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

Additional information:

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in the procurement documentation available to to download from www.etenders.gov.ie using RFT ID 168599.

Contract execution
Contract performance conditions:

As stated in the procurement documentation available to to download from www.etenders.gov.ie using RFT ID 168599.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 1
Objective criteria for choosing the limited number of candidates:

As the subject matter of the framework is a Title III service within the meaning of Directive 2014/24/EU, NMI are employing a single stage procedure involving negotiation. NMI reserves the right to award contracts on foot of the original tender or to invite some or all tenderers into a clarification and/or negotiation round, solely at their discretion.

Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165837&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353(0) 212439277 (9 a.m.-17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:168599) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: Dublin
Source: OJS 2020/S 087-207778 (2020-04-30)

Contract award notice (2021-02-05)
Object
Scope of the procurement
Short description:

NMI required art handling services to assist with the specialist handling of certain museum object, archive and library collections with very particular requirements for care and handling. Primarily this involves the handling, packing, stabilisation and, in some cases, transport of collections that require care from trained personnel. If transport is involved, this may be within NMI sites, between NMI sites, offsite to non-NMI locations or returning from the same. Occasionally this might include international transport/haulage. In some instances, this may include assisting NMI staff with this work, in other cases, it may include being supervised by NMI staff while carrying out all aspects of this task. Please see procurement documentation for further information.

Total value of the procurement: 1 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-02-05 📅
Publication date: 2021-02-10 📅
Identifiers
Notice number: 2021/S 028-069676
Refers to notice: 2020/S 087-207778
OJ-S issue: 28

Object
Scope of the procurement
Short description:

Requirements for each work package will be defined on a case-by-case basis. In some cases, this may include supplying crates, boxes, packing supplies, sometimes custom-made and lifting or moving equipment. It will also include the completion of risk assessments for every new working environment and situation, to ensure the Framework supplier staff, NMI staff, general public, collections and non-collection objects are safe before movement takes place. All framework supplier staff will be supervised by NMI staff when working on site and accompanied by NMI staff when collections are leaving or returning to the NMI.

Procedure
Award criteria
Quality criterion (name): Understanding of the requirements and proposed service delivery methodology
Quality criterion (weighting): 35 %
Quality criterion (name): Technical merit of the team
Fitness for purpose of proposed vehicles, equipment and on-going maintenance and replacement schedules
Quality criterion (weighting): 5 %
Quality criterion (name): Contract management and service level agreement
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 20 %

Award of contract
Date of contract conclusion: 2020-08-20 📅
Name: Maurice Ward and Company Ltd
Postal address: Unit J 10, Swords Business Park
Postal town: Swords
Postal code: K67 W973
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 1 000 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2021/S 028-069676 (2021-02-05)

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