The Supply and Maintenance of Photocopiers

Contract notice (2019-08-22)
Contracting authority
Name and addresses
Name: Department of Employment Affairs and Social Protection
National registration number: N/a
Postal address: Parnell Square
Postal town: Dublin
Postal code: Ie
Country: Ireland 🇮🇪
Contact person: Orla Daly
Phone: +353 17043050 📞
E-mail: orla.daly@welfare.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.welfare.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=152635&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=152635&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: The Supply and Maintenance of Photocopiers
Products/services: Photocopiers 📦
Short description: The supply and maintenance of photocopiers.
Estimated value excluding VAT: EUR 496 000 💰
Information about lots
Tenders may be submitted for all lots

1️⃣
Scope of the procurement
Title: Lower Mid Volume Copiers (with Features)
Title
Lot Identification Number: 1
Description
Additional products/services: Office and computing machinery, equipment and supplies except furniture and software packages 📦
Additional products/services: Office machinery, equipment and supplies except computers, printers and furniture 📦
Additional products/services: Photocopying and offset printing equipment 📦
Additional products/services: Printers and plotters 📦
Additional products/services: Photocopier repair services 📦
Additional products/services: Photocopier maintenance services 📦
Additional products/services: IT services: consulting, software development, Internet and support 📦
Additional products/services: Computer-related services 📦
Additional products/services: Digital printing services 📦
Place of performance: Éire/Ireland 🏙️
Description of the procurement:
“Lower mid volume copiers (with features). These machines are required mainly for applications of up to 1 000 copies per month. Copiers with a minimum speed...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 26 736 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅
Description
Description of renewals:
“The contracting authority reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions...”    Show more

2️⃣
Scope of the procurement
Title: Higher Mid Volume Copiers
Title
Lot Identification Number: 2
Description
Description of the procurement:
“Higher mid volume copiers: These machines are required mainly for applications of up to 1 500 copies per month. A copier with a minimum speed of 20 copies...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 248 000 💰

3️⃣
Scope of the procurement
Title: Higher Volume Copiers
Title
Lot Identification Number: 3
Description
Description of the procurement:
“Higher volume copiers: These machines are required mainly for applications of up to 2 000 copies per month. Copiers with a minimum copying speed of 50...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 67 028 💰

4️⃣
Scope of the procurement
Title: Colour Copiers
Title
Lot Identification Number: 4
Description
Description of the procurement:
“Colour copiers. These machines are required mainly for applications of up to 1 500 copies per month. A copier with a minimum speed of 30 colour copies per...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 154 236 💰

Legal, economic, financial and technical information
Technical and professional ability
Selection criteria as stated in the procurement documents

Procedure
Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-09-23 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2019-09-23 12:00 📅
Conditions for opening of tenders (place): Online tender box.

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Source: OJS 2019/S 163-400089 (2019-08-22)

Contract award notice (2019-12-04)
Object
Scope of the procurement
Total value of the procurement (excluding VAT): EUR 496 000 💰
Information about lots
This contract is divided into lots ✅
Award criteria
Quality criterion (name): After sales support
Quality criterion (weighting): 20
Quality criterion (name): Quality of proposed warranty
Quality criterion (weighting): 10
Quality criterion (name): Quality of the proposed device
Quality criterion (weighting): 15
Quality criterion (name): Lead times
Price (weighting): 45
Description
Description of the procurement:
“Higher mid volume copiers. These machines are required mainly for applications of up to 1 500 copies per month. A copier with a minimum speed of 20 copies...”    Show more
Description of the procurement:
“Higher volume copiers. These machines are required mainly for applications of up to 2 000 copies per month. Copiers with a minimum copying speed of 50...”    Show more

Procedure
Administrative information
Previous publication concerning this procedure: 2019/S 163-400089

Award of contract

1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Lower Mid Volume Copiers (with features)
Date of conclusion of the contract: 2019-11-15 📅
Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Highline Technology Ltd
National registration number: 9745763O
Postal address: 4 Knockmitten Close, Naas Road
Postal town: Dublin 12
Country: Ireland 🇮🇪
Phone: +353 14097034 📞
E-mail: rpepper@highline.ie 📧
Fax: +353 14097034 📠
Region: Éire/Ireland 🏙️
URL: http://www.highline.ie 🌏
The contractor is an SME ✅
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 13 368 💰
Total value of the contract/lot: EUR 13 368 💰

2️⃣
Contract Number: 2
Lot Identification Number: 2
Title: Higher Mid Volume Copiers
Date of conclusion of the contract: 2019-11-04 📅
Name and address of the contractor
Name: MJ Flood Ltd
National registration number: IE9Y49958E
Postal address: Clonlara Avenue, Baldonnell Business
Postal town: Dublin 22
Phone: +353 14663500 📞
E-mail: james.kavanagh@mjflood.ie 📧
Fax: +353 14660051 📠
URL: http://mjflood.ie/ 🌏
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 124 000 💰
Total value of the contract/lot: EUR 124 000 💰

3️⃣
Contract Number: 3
Lot Identification Number: 3
Title: Higher Volume Copiers
Date of conclusion of the contract: 2019-11-21 📅
Name and address of the contractor
Name: Bryan S Ryan
National registration number: N/a
Postal address: Main Road, Tallaght
Postal town: Dublin
Phone: +353 0862832001 📞
E-mail: aoshea@bsr.ie 📧
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 33 514 💰
Total value of the contract/lot: EUR 33 514 💰

4️⃣
Contract Number: 4
Lot Identification Number: 4
Title: Colour Copiers
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 77 118 💰
Total value of the contract/lot: EUR 77 118 💰
Source: OJS 2019/S 237-581277 (2019-12-04)