TCD — RFT for the Supply of an RFID System for the Library

Education Procurement Service (EPS)

The supply of a new security and circulation system based on Radio Frequency Identification (RFID) technology to assist in the management of all print materials that reside in, or move through, the modern reading rooms at Trinity College. The RFID system will significantly improve user experience and enable better management and understanding of the use of Library collections. RFID should allow for the expansion and enrichment of the self-service environment, improving the capacity to tailor services to meet specific needs, and more generally, to better analyse, understand and manage the use of collections. The new system should also provide a means of circulating Library materials in a secure and controlled manner.

Deadline

The time limit for receipt of tenders was 2019-07-22. The procurement was published on 2019-06-21.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2019-06-21 Contract notice
2019-12-20 Contract award notice
2021-05-07 Contract award notice
Contract notice (2019-06-21)
Object
Scope of the procurement
Title: Library management system
Reference number: BDB058C
Short description:
The supply of a new security and circulation system based on Radio Frequency Identification (RFID) technology to assist in the management of all print materials that reside in, or move through, the modern reading rooms at Trinity College. The RFID system will significantly improve user experience and enable better management and understanding of the use of Library collections. RFID should allow for the expansion and enrichment of the self-service environment, improving the capacity to tailor services to meet specific needs, and more generally, to better analyse, understand and manage the use of collections. The new system should also provide a means of circulating Library materials in a secure and controlled manner.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Library management system 📦
Additional CPV: Office machinery, equipment and supplies except computers, printers and furniture 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Education Procurement Service (EPS)
Postal address: University of Limerick, Co. Limerick
Postal town: Castletroy
Contact
Internet address: http://www.educationprocurementservice.ie 🌏
E-mail: linda.maher@ul.ie 📧
Phone: +353 61233715 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149261&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-06-21 📅
Submission deadline: 2019-07-22 📅
Publication date: 2019-06-25 📅
Identifiers
Notice number: 2019/S 120-293402
OJ-S issue: 120
Additional information
Please note that all documents relating to this competition are available to download from www.etenders.gov.ie only.

Object
Scope of the procurement
Estimated total value: 325 000 EUR 💰
Title of the lot: Lot 1: Supply of Tags
Lot number: 1
Short description: RFID Library System
Duration: 12 months
Additional information:
Please note that all documents relating to this competition are available to download from www.etenders.gov.ie only.
Title of the lot: Lot 2: Supply of Equipment and System Design
Lot number: 2
Short description: RFID Library System.
Title of the lot: Lot 3: Tagging Service
Lot number: 3
Title of the lot: Lot 4: Supply of Archival Standard Tags
Lot number: 4

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see RFT document for further details.
Contract execution
Contract performance conditions: Please see RFT document for further details.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2019-07-22 📅
Tender opening time: 14:00

Contracting authority
Identity
National registration number: IE 6609370 G
Contact
Contact point: Linda Maher
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/87073 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149261&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Office of the High Court
Postal address: Four Courts Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2019/S 120-293402 (2019-06-21)
Contract award notice (2019-12-20)
Object
Scope of the procurement
Short description:
The supply of a new security and circulation system based on Radio Frequency Identification (RFID) technology to assist in the management of all print materials that reside in, or move through, the modern reading rooms at Trinity College. The RFID system will significantly improve user experience and enable better management and understanding of the use of Library collections. RFID should allow for the expansion and enrichment of the self-service environment, improving the capacity to tailor services to meet specific needs, and more generally, to better analyse, understand and manage the use of collections. The new system should also provide a means of circulating library materials in a secure and controlled manner.
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Total value of the procurement: 324 879 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Reference
Dates
Date dispatched: 2019-12-20 📅
Publication date: 2019-12-24 📅
Identifiers
Notice number: 2019/S 248-612889
Refers to notice: 2019/S 120-293402
OJ-S issue: 248

Object
Scope of the procurement
Short description: RFID library system.
Description of options:
Please note, the education procurement service, on behalf of public sector bodies, reserve the right to purchase up to an additional three (3) RFID…
… Systems (or individual lots), if such a need arises within 24 months, commencing from the award notification date.
… systems (or individual lots), if such a need arises within 24 months, commencing from the award notification date.
Please note, the Education procurement service, on behalf of public sector bodies, reserve the right to purchase up to an additional three (3) RFID systems (or individual lots), if such a need arises within 24 months, commencing from the award notification date.
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Place of performance
Main site or place of performance: Trinity College Dublin.

Award of contract
Date of contract conclusion: 2019-10-10 📅
Name: Bibliotheca
National registration number: N/a
Postal address: Landmark House
Postal town: Stockport
Postal code: Station Road
Country: United Kingdom 🇬🇧
Phone: +44 1614981140 📞
E-mail: tenders-uk@bibliotheca.com 📧
Internet address: http://www.bibliotheca.com 🌏
Total value of the procurement: 63 000 EUR 💰
130 000 EUR 💰
Date of contract conclusion: 2019-12-12 📅
Name: Tagline Ltd
National registration number: IE3284236 WH
Postal address: 10 Hyde Park
Postal town: Dalkey
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 872368927 📞
E-mail: skelly@tagl.ie 📧
Total value of the procurement: 75 000 EUR 💰
Date of contract conclusion: 2019-12-19 📅
Name: Interleaf Technology Ltd
National registration number: IE8267622V
Postal address: 55/57 Southern Cross Business Park
Postal town: Bray
Postal code: Boghall Road
Phone: +353 12865855 📞
E-mail: bc@interleaf.ie 📧
Internet address: http://www.interleaf.ie 🌏
Total value of the procurement: 55 000 EUR 💰
Information about tenders
Number of tenders received: 4
1
2
3
Source: OJS 2019/S 248-612889 (2019-12-20)
Contract award notice (2021-05-07)
Object
Scope of the procurement
Title: Library automation equipment
Short description:
For transparency, Trinity College Dublin issues this notice addressing a contract with a value below EU threshold that is awarded to Interleaf Technology Ltd. for supply of Archival RFID Tags and associated encoding services. The contract has been awarded through a wholly owned subsidiary responsible for the library project. This requirement was previously addressed under a Framework agreement, established under Lot 4 of tender reference RFT 152970, published on 23 June 2019. The framework agreement is approaching the advertised budget due to changes in scope of the library RFID project and therefore Trinity College Dublin openly declares the award of a further contract for technical reasons as specified in II.2.4) below.
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Total value of the procurement: 190 000 EUR 💰
Notice metadata
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Library automation equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Negotiated procedure without a call for competition

Contracting authority
Identity
Awarding authority name: Trinity College Dublin
Postal address: 58 Hazelwood
Postal code: Dublin 2
Postal town: Dublin
Contact
Internet address: http://www.tcd.ie 🌏
E-mail: kevin.ryan@tcd.ie 📧

Reference
Dates
Date dispatched: 2021-05-07 📅
Publication date: 2021-05-12 📅
Identifiers
Notice number: 2021/S 092-238001
OJ-S issue: 92

Object
Scope of the procurement
Short description:
Trinity College Dublin issues this notice addressing a contract with a value below EU threshold that is awarded to Interleaf Technology Ltd. for supply of archive grade RFID tags. The direct award is conducted with reference to Article 32(5)b of Directive 2014/24/EU. Specifically, the negotiated procedure without prior publication for public supply contracts for additional deliveries which constitute the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in disproportionate technical difficulties in operation and maintenance. It is noted that the length of this contract will not exceed 3 years.
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Interleaf Technology Ltd. were awarded the tender for Lot 4 of previous RFT 152970 based on:
• a proposal which provided full assurance regarding knowledge of the product, product deployment and related service delivery. This extended to the adhesive method used for the RFID tags given the sensitive nature of archive items.
• the product proposed could be configured as requested by the Library of Trinity College Dublin to achieve customisation. This customisation has been implemented and the product is also delivered pre-encoded, and pre-printed with both branding and barcode.
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• the ability to guarantee provision of services to achieve an uninterrupted supply chain, with agreed lead times.
After extensive testing, Interleaf’s initial delivered supply of archival-grade HF RFID tags have been approved for use with TCD’s collections by TCD Library’s Preservation and Conservation Department.
For the reasons outlined above, Trinity College Dublin has awarded a contract to Interleaf Technology Ltd. to ensure the extension of existing supplies and eliminate the disproportionate technical difficulties in operation of a contract with an alternative supplier.
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Furthermore, any delay in the purchase of tags arising from the requirement to approve alternative technical solutions is highly likely to result in a minimum lead time of 6 months to design, approve, manufacture and deliver the tags.
Place of performance
Main site or place of performance: Dublin.

Award of contract
Date of contract conclusion: 2021-05-07 📅
Postal address: 55/57 Southern Cross Business Park, Boghall Road
Postal code: Wicklow
Country: Dublin 🏙️
Total value of the procurement: 190 000 EUR 💰

Contracting authority
Contact
Contact point: Kevin Ryan
Internet address: www.tcd.ie 🌏

Complementary information
Review body
Name: High Court
Source: OJS 2021/S 092-238001 (2021-05-07)
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Bibliotheca Interleaf Technology Ltd Tagline Ltd
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