Marquee Hire and Associated Services for Enterprise Ireland

Enterprise Ireland

Enterprise Ireland proposes to engage in a competitive process for the establishment of a single party Framework Agreement for marquee hire and associated services for Enterprise Ireland. The Framework Agreement will be established on foot of a competition for an initial contract for the design, supply and delivery, installation, on-site maintenance and removal of the Innovation Arena marquee at the National Ploughing Championships 2019, which takes place in Ballintrane, Fenagh, Co. Carlow, Ireland from 17.9.2019 to 19.9.2019.

Deadline

The time limit for receipt of tenders was 2019-04-23. The procurement was published on 2019-03-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Eventus Ltd

Who?

• Enterprise Ireland

What?

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2019-03-27	Contract notice
2019-10-09	Contract award notice

Contract notice (2019-03-27)
Object
Scope of the procurement
Title: Event services
Reference number: 2019/18
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Event services 📦
Additional CPV: Exhibition, fair and congress organisation services 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Enterprise Ireland
Postal address: The Plaza
Postal code: East Point Business
Postal town: Dublin 3
Contact
Internet address: http://www.enterprise-ireland.com 🌏
E-mail: catherine.gore@enterprise-ireland.com 📧
Phone: +353 17272435 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=144520&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=144520&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-03-27 📅
Submission deadline: 2019-04-23 📅
Publication date: 2019-04-01 📅
Identifiers
Notice number: 2019/S 064-149169
OJ-S issue: 64
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition.

Object
Scope of the procurement
Estimated total value: 600 000 EUR 💰
Estimated value excluding VAT: 600 000 EUR 💰
Duration: 48 months
Description of options:

The Framework Agreement will be for two (2) years, with the option to extend for 2 additional one (1) year periods, subject to a maximum of four (4) years subject to satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of Enterprise Ireland.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please consult the associated documentation, which contains full instructions regarding the objective criteria in respect of this competition. This can be found on www.etenders.gov.ie RFT ID 148473.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2019-04-23 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Catherine Gore
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=144520&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

ETenders RFT ID: 143249

1) The services covered by the Framework Agreement are event services within the meaning of Annex XIV of Directive 2014/24/EU. The Contracting Authority is subject only to the rules in Part 3 Chapter 1 of the European Union (Award of Public Authority Contracts) Regulations 2016 (SI 284/2016) in relation to this competition;

2) The estimated total value of purchases pursuant to the Framework Agreement is in the region of 300 000 EUR to 600 000 EUR (ex. VAT) over the lifetime of the agreement.

It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the Framework Agreement;

3) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

4) This is the sole call for competition for this service;

5) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by applicants or tenderers;

6) Contract award will be subject to the approval of the competent authorities;

7) The Framework Agreement will be for two (2) years, with the option to extend for 2 additional one (1) year periods, subject to a maximum of four (4) years subject to satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of the Contracting Authority.

For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the Framework Agreement may extend beyond the date of expiry of the agreement;

8) It will be a condition of award that candidates are tax compliant;

9) If for any reason, it is not possible to establish the Framework Agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion,

10) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;

11) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

12) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts Inn Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2019/S 064-149169 (2019-03-27)

Contract award notice (2019-10-09)
Object
Scope of the procurement
Short description:

Enterprise Ireland proposes to engage in a competitive process for the establishment of a single party framework agreement for marquee hire and associated services for Enterprise Ireland. The framework agreement will be established on foot of a competition for an initial contract for the design, supply and delivery, installation, on-site maintenance and removal of the Innovation Arena marquee at the National Ploughing Championships 2019, which takes place in Ballintrane, Fenagh, Co Carlow, Ireland from 17.9.2019 to 19.9.2019.

Total value of the procurement: 600 000 EUR 💰
Notice metadata
Document type: Contract award notice
Regulation: European Union

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: The Plaza, East Point Business

Reference
Dates
Date dispatched: 2019-10-09 📅
Publication date: 2019-10-14 📅
Identifiers
Notice number: 2019/S 198-481626
Refers to notice: 2019/S 064-149169
OJ-S issue: 198
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition. eTenders reference 148473.

Object
Scope of the procurement

Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition. eTenders reference 148473.

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of the proposed solution
Quality criterion (weighting): 25
Quality criterion (name): Methodology for delivery of the service addressing the scope of services
Quality criterion (weighting): 20
Quality criterion (name): Technical merit of team proposed
Quality criterion (weighting): 15
Cost criterion (name): Ultimate cost to the contracting authority over the life of the initial contract
Cost criterion (weighting): 40

Award of contract
Date of contract conclusion: 2019-06-20 📅
Name: Eventus Ltd
Postal address: Galway Road, Co Galway
Postal town: Tuam
Country: Ireland 🇮🇪
Phone: +353 9324472 📞
E-mail: john@eventus.ie 📧
Country: Northern and Western 🏙️
Total value of the procurement: 600 000 EUR 💰
Information about tenders
Number of tenders received: 1

Reference
Additional information

1) The services covered by the framework agreement are event services within the meaning of Annex XIV of Directive 2014/24/EU. The contracting authority is subject only to the rules in part 3 Chapter 1 of the European Union (Award of Public Authority Contracts) Regulations 2016 (SI 284/2016) in relation to this competition;

2) The estimated total value of purchases pursuant to the framework agreement is in the region of 300 000 EUR to 600 000 EUR (ex. VAT) over the lifetime of the agreement.

It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement;

3) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

5) The contracting authority will not be responsible for any costs, charges or expenses incurred by applicants or tenderers;

7) The framework agreement will be for two (2) years, with the option to extend for 2 additional one (1) year periods, subject to a maximum of four [4] years subject to satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of the contracting authority.

For the avoidance of doubt, the contracting authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

9) If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the contracting authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

10) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

12) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Source: OJS 2019/S 198-481626 (2019-10-09)

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