Invitation to Tender for the Supply and Delivery of Periodicals

Dublin City Council

Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The contracting authority reserves the right, at its discretion, to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed 4 years in aggregate. This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or 3 party willing to trade via the supplier. Collectively all 4 Dublin library services use the Sierra Library services automation platform (Innovative Interfaces) for the management of periodical holdings.

Deadline

The time limit for receipt of tenders was 2020-01-13. The procurement was published on 2019-12-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2019-12-13 Contract notice
2020-01-10 Additional information
2020-01-13 Additional information
2020-03-10 Contract award notice
Contract notice (2019-12-13)
Object
Scope of the procurement
Title: Newspapers, journals, periodicals and magazines
Reference number: 160692
Short description:
Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The contracting authority reserves the right, at its discretion, to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed 4 years in aggregate. This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or 3
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Newspapers, journals, periodicals and magazines 📦
Additional CPV: Library books 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Culture, Recreation and Economic Services, Block 4, Ground Floor, Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: betty.codd@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157487&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157487&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-12-13 📅
Submission deadline: 2020-01-13 📅
Publication date: 2019-12-17 📅
Identifiers
Notice number: 2019/S 243-596637
OJ-S issue: 243
Additional information
The date and time for opening tenders set out above may change at the discretion of Dublin City Council..

Object
Scope of the procurement
Estimated total value: 580 000 EUR 💰
Short description:
This agreement is for the supply of electronic and printed periodicals, Journals and associated services, via subscription agents, including domestic and overseas material from any publisher or 3
Estimated value excluding VAT: 620 000 EUR 💰
Duration: 24 months
Description of renewals: Annual renewals to a maximum of 4 years in total.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:
Please see tender documents available to download from etenders.gov.ie RFT ID: 160692

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 4
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2020-01-13 📅
Tender opening time: 12:00
Additional information:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council..

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Dún Laoghaire-Rathdown County Council
Postal address: County Hall, Marine Road, Co.Dublin
Postal town: Dún Laoghaire
Postal code: A96 K6C9
Country: Dublin 🏙️
Awarding authority name: Fingal County Council
Postal address: Grove Road
Postal town: Blanchardstown
Postal code: D15 W638
Awarding authority name: South Dublin County Council
Postal address: County Hall
Postal town: Tallaght
Postal code: D24 YNN5
Contact
Contact point: Betty Codd
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Contact point: Head Librarian
Phone: +353 12054700 📞
E-mail: info@dlrcoco.ie 📧
Internet address: https://www.dlrcoco.ie/ 🌏
Phone: +353 18905000 📞
E-mail: customercareunit@fingal.ie 📧
Internet address: https://www.fingal.ie/contact-us 🌏
Phone: +353 14149000 📞
E-mail: info@sdublincoco.oe 📧
Internet address: https://www.sdcc.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157487&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2 years
Each of the parties will undertake to use their reasonable endeavours to hold confidential any confidential information received from the other party, subject to Dublin City Council’s obligations under law, including (if applicable) the provisions of the Freedom of Information Act 2014. The tenderer will agree that, should it wish any confidential information supplied by it to Dublin City Council not to be disclosed, because of its commercial sensitivity, it will, when supplying such information, identify same and specify the reasons for its sensitivity. Dublin City Council will consult with the tenderer about such sensitive information before making a decision regarding release of such information under the Freedom of Information Act 2014. However, Dublin City Council will give no undertaking or assurance that such information will not be released under the provisions of the Freedom of Information Act 2014 and the final decision on whether or not to release such information rests with Dublin City Council or as set out in the Freedom of Information Act 2014.
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Additional Information – Dublin City Council
Tenderers are advised to refer to attached appendix ‘Additional Information’.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor.
Source: OJS 2019/S 243-596637 (2019-12-13)
Additional information (2020-01-10)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Library services 📦

Reference
Dates
Date dispatched: 2020-01-10 📅
Submission deadline: 2020-01-20 📅
Publication date: 2020-01-13 📅
Identifiers
Notice number: 2020/S 008-013866
Refers to notice: 2019/S 243-596637
OJ-S issue: 8
Source: OJS 2020/S 008-013866 (2020-01-10)
Additional information (2020-01-13)
Reference
Dates
Date dispatched: 2020-01-13 📅
Publication date: 2020-01-16 📅
Identifiers
Notice number: 2020/S 011-021498
OJ-S issue: 11
Source: OJS 2020/S 011-021498 (2020-01-13)
Contract award notice (2020-03-10)
Object
Scope of the procurement
Short description:
Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The contracting authority reserves the right, at its discretion, to extend the term for a period or periods of up to twelve (12) months with a maximum of two (2) such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed four (4) years in aggregate. This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or third party willing to trade via the supplier. Collectively all four Dublin library services use the sierra library services automation platform (Innovative Interfaces) for the management of periodical holdings.
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Total value of the procurement: 580 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-03-10 📅
Publication date: 2020-03-13 📅
Identifiers
Notice number: 2020/S 052-123281
OJ-S issue: 52
Additional information
Each of the parties will undertake to use their reasonable endeavours to hold confidential any confidential information received from the other party, subject to Dublin City Council’s obligations under law, including (if applicable) the provisions of the Freedom of Information Act 2014. The tenderer will agree that, should it wish any confidential information supplied by it to Dublin City Council not to be disclosed, because of its commercial sensitivity, it will, when supplying such information, identify same and specify the reasons for its sensitivity. Dublin City Council will consult with the tenderer about such sensitive information before making a decision regarding release of such information under the Freedom of Information Act 2014. However, Dublin City Council will give no undertaking or assurance that such information will not be released under the provisions of the Freedom of Information Act 2014 and the final decision on whether or not to release such information rests with Dublin City Council or as set out in the Freedom of Information Act 2014. Additional information — Dublin City Council. Tenderers are advised to refer to attached appendix ‘Additional Information’.
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Object
Scope of the procurement
Short description:
This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or third party willing to trade via the supplier. This includes current and back-issues of periodicals, journals and other similar publications of societies. These are charged on a prepaid, usually annual, subscription basis. The successful tenderer should supply publications in any format — paper, microform and electronic media — as requested. The successful tenderer will make every effort to ensure that matters relating to publishers and the supply of materials from them are dealt with speedily and efficiently throughout the contract period. Dublin City Council will facilitate the framework agreement on behalf of itself Dún Laoghaire — Rathdown County Council, Fingal County Council and South Dublin County Council. Collectively all four Dublin library services use the sierra library services automation platform (Innovative Interfaces) for the management of periodical holdings.
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Description of options: 2 year with an option to extend for 2 more years.

Procedure
Award criteria
Quality criterion (name): Quality of service
Quality criterion (weighting): 70
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 30

Award of contract
Date of contract conclusion: 2020-02-18 📅
Name: EBSCO Information Services
National registration number: FC16134
Postal address: 6th Floor, Civic Centre, Silver Street, Enfield, Middlesex
Postal town: London
Country: United Kingdom 🇬🇧
Phone: +44 2084474188 📞
E-mail: cnilsson@ebsco.com 📧
Country: London 🏙️
Internet address: http://www.ebsco.com 🌏
Total value of the procurement: 580 000 EUR 💰
Information about tenders
Number of tenders received: 2

Contracting authority
Identity
Postal address: County Hall, Marine Road, Dún Laoghaire, Co. Dublin

Reference
Additional information
Additional information — Dublin City Council.

Complementary information
Review body
Postal town: Dublin 7
Source: OJS 2020/S 052-123281 (2020-03-10)
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