Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The contracting authority reserves the right, at its discretion, to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed 4 years in aggregate. This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or 3 party willing to trade via the supplier. Collectively all 4 Dublin library services use the Sierra Library services automation platform (Innovative Interfaces) for the management of periodical holdings.
Deadline
The time limit for receipt of tenders was 2020-01-13.
The procurement was published on 2019-12-13.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Contract notice (2019-12-13) Contracting authority Name and addresses
Name: Dublin City Council
National registration number: N/a
Postal address:
“Culture, Recreation and Economic Services, Block 4, Ground Floor, Civic Offices, Wood Quay”
Postal town: Dublin 8
Country: Ireland 🇮🇪
Contact person: Betty Codd
E-mail: betty.codd@dublincity.ie📧
Region: Dublin🏙️
URL: http://www.dublincity.ie🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267🌏
Contracting authority (additional)
Name: Dún Laoghaire-Rathdown County Council
National registration number: N/a
Postal address: County Hall, Marine Road, Co.Dublin
Postal town: Dún Laoghaire
Contracting authority
Postal code: A96 K6C9
Contracting authority (additional)
Contact person: Head Librarian
Phone: +353 12054700📞
Object Scope of the procurement
Title: Invitation to Tender for the Supply and Delivery of Periodicals
160692
Products/services: Newspapers, journals, periodicals and magazines📦
Short description:
“Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The...”
Short description
Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The contracting authority reserves the right, at its discretion, to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed 4 years in aggregate. This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or 3 party willing to trade via the supplier. Collectively all 4 Dublin library services use the Sierra Library services automation platform (Innovative Interfaces) for the management of periodical holdings.
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Estimated value excluding VAT: EUR 580 000 💰
1️⃣
Additional products/services: Library books📦
Additional products/services: Periodicals📦
Additional products/services: Library and archive services📦
Additional products/services: Library services📦
Place of performance: Dublin🏙️
Description of the procurement:
“This agreement is for the supply of electronic and printed periodicals, Journals and associated services, via subscription agents, including domestic and...”
Description of the procurement
This agreement is for the supply of electronic and printed periodicals, Journals and associated services, via subscription agents, including domestic and overseas material from any publisher or 3 party willing to trade via the supplier. This includes current and back-issues of periodicals, journals and other similar publications of societies. These are charged on a prepaid, usually annual, subscription basis. The successful tenderer should supply publications in any format – paper, microform, and electronic media – as requested. The successful tenderer will make every effort to ensure that matters relating to publishers and the supply of materials from them are dealt with speedily and efficiently throughout the contract period. Dublin City Council will facilitate the framework agreement on behalf of itself Dún Laoghaire-Rathdown County Council, Fingal County Council and South Dublin County Council. Collectively all 4 Dublin library services use the Sierra library services automation platform (Innovative Interfaces) for the management of periodical holdings.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 620 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: Annual renewals to a maximum of 4 years in total.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“Please see tender documents available to download from etenders.gov.ie RFT ID: 160692”
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 4
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-01-13
17:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2020-01-13
12:00 📅
Conditions for opening of tenders (Information about authorised persons and opening procedure):
“The date and time for opening tenders set out above may change at the discretion of Dublin City Council..”
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: 2 years
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“Each of the parties will undertake to use their reasonable endeavours to hold confidential any confidential information received from the other party,...”
Each of the parties will undertake to use their reasonable endeavours to hold confidential any confidential information received from the other party, subject to Dublin City Council’s obligations under law, including (if applicable) the provisions of the Freedom of Information Act 2014. The tenderer will agree that, should it wish any confidential information supplied by it to Dublin City Council not to be disclosed, because of its commercial sensitivity, it will, when supplying such information, identify same and specify the reasons for its sensitivity. Dublin City Council will consult with the tenderer about such sensitive information before making a decision regarding release of such information under the Freedom of Information Act 2014. However, Dublin City Council will give no undertaking or assurance that such information will not be released under the provisions of the Freedom of Information Act 2014 and the final decision on whether or not to release such information rests with Dublin City Council or as set out in the Freedom of Information Act 2014.
Additional Information – Dublin City Council
Tenderers are advised to refer to attached appendix ‘Additional Information’.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧 Review procedure
Precise information on deadline(s) for review procedures: Please contact your solicitor.
Source: OJS 2019/S 243-596637 (2019-12-13)
Additional information (2020-01-10) Object Scope of the procurement
Short description:
“Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The...”
Short description
Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The contracting authority reserves the right, at its discretion, to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed 4 years in aggregate. This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or 3 party willing to trade via the supplier. Collectively all four Dublin library services use the sierra library services automation platform (Innovative Interfaces) for the management of periodical holdings.
Complementary information Original notice reference
Notice number in the OJ S: 2019/S 243-596637
Changes Text to be corrected in the original notice
Section number: II.2.6)
Place of text to be modified: Estimated Value
Old value
Text: 620 000,00
New value
Text: 580 000,00
Text to be corrected in the original notice
Section number: IV.2.2)
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Old value
Date: 2020-01-13 📅
Time: 17:00
New value
Date: 2020-01-20 📅
Time: 12:00
Text to be corrected in the original notice
Section number: IV.2.7)
Place of text to be modified: Conditions for opening of tenders
Old value
Date: 2020-01-13 📅
Time: 12:00
New value
Date: 2020-01-20 📅
Time: 12:00
Source: OJS 2020/S 008-013866 (2020-01-10)
Additional information (2020-01-13) Object Scope of the procurement
Short description:
“Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The...”
Short description
Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The contracting authority reserves the right, at its discretion, to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed 4 years in aggregate. This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or 3 party willing to trade via the supplier. Collectively all four Dublin library services use the Sierra Library Services Automation Platform (Innovative Interfaces) for the management of periodical holdings.
Changes Text to be corrected in the original notice
Section number: IV.2.2)
Place of text to be modified: Time limit for reciept of tenders to participate
Old value
Date: 2020-01-20 📅
Time: 12:00
New value
Date: 2020-01-20 📅
Time: 17:00
Text to be corrected in the original notice
Section number: IV.2.7)
Place of text to be modified: Conditions for opening of tenders
Old value
Date: 2020-01-20 📅
Time: 12:00
New value
Date: 2020-01-20 📅
Time: 17:00
Source: OJS 2020/S 011-021498 (2020-01-13)
Contract award notice (2020-03-10) Contracting authority (additional) Name and addresses
Postal address: County Hall, Marine Road, Dún Laoghaire, Co. Dublin
Object Scope of the procurement
Short description:
“Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The...”
Short description
Dublin City Council proposes to establish a single party framework agreement for 2 years, for the provision of supply and delivery of periodicals. The contracting authority reserves the right, at its discretion, to extend the term for a period or periods of up to twelve (12) months with a maximum of two (2) such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed four (4) years in aggregate. This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or third party willing to trade via the supplier. Collectively all four Dublin library services use the sierra library services automation platform (Innovative Interfaces) for the management of periodical holdings.
Show more
Total value of the procurement (excluding VAT): EUR 580 000 💰
Description
Description of the procurement:
“This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and...”
Description of the procurement
This agreement is for the supply of electronic and printed periodicals, journals and associated services, via subscription agents, including domestic and overseas material from any publisher or third party willing to trade via the supplier. This includes current and back-issues of periodicals, journals and other similar publications of societies. These are charged on a prepaid, usually annual, subscription basis. The successful tenderer should supply publications in any format — paper, microform and electronic media — as requested. The successful tenderer will make every effort to ensure that matters relating to publishers and the supply of materials from them are dealt with speedily and efficiently throughout the contract period. Dublin City Council will facilitate the framework agreement on behalf of itself Dún Laoghaire — Rathdown County Council, Fingal County Council and South Dublin County Council. Collectively all four Dublin library services use the sierra library services automation platform (Innovative Interfaces) for the management of periodical holdings.
Show more Award criteria
Quality criterion (name): Quality of service
Quality criterion (weighting): 70
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 30
Information about options
Options ✅
Description of options: 2 year with an option to extend for 2 more years.
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 243-596637
Award of contract
1️⃣
Contract Number: 1
Title: Invitation to Tender for the Supply and Delivery of Periodicals
Date of conclusion of the contract: 2020-02-18 📅
Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
Name and address of the contractor
Name: EBSCO Information Services
National registration number: FC16134
Postal address: 6th Floor, Civic Centre, Silver Street, Enfield, Middlesex
Postal town: London
Country: United Kingdom 🇬🇧
Phone: +44 2084474188📞
E-mail: cnilsson@ebsco.com📧
Region: London 🏙️
URL: http://www.ebsco.com🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 580 000 💰
Complementary information Additional information
“Each of the parties will undertake to use their reasonable endeavours to hold confidential any confidential information received from the other party,...”
Each of the parties will undertake to use their reasonable endeavours to hold confidential any confidential information received from the other party, subject to Dublin City Council’s obligations under law, including (if applicable) the provisions of the Freedom of Information Act 2014. The tenderer will agree that, should it wish any confidential information supplied by it to Dublin City Council not to be disclosed, because of its commercial sensitivity, it will, when supplying such information, identify same and specify the reasons for its sensitivity. Dublin City Council will consult with the tenderer about such sensitive information before making a decision regarding release of such information under the Freedom of Information Act 2014. However, Dublin City Council will give no undertaking or assurance that such information will not be released under the provisions of the Freedom of Information Act 2014 and the final decision on whether or not to release such information rests with Dublin City Council or as set out in the Freedom of Information Act 2014.
Additional information — Dublin City Council.
Tenderers are advised to refer to attached appendix ‘Additional Information’.
Show more Review body
Postal town: Dublin 7
Source: OJS 2020/S 052-123281 (2020-03-10)