Invitation to Tender for the Design, Supply, Installation, Commissioning and Maintenance of Library Building Automation Solution for Dublin City Libraries

Dublin City Council

Dublin City Libraries (Dublin City Council) intends to establish a 4 year, single party framework agreement for the design, supply, installation, commissioning and maintenance of a building automation solution for 1 library initially (Pembroke Library), with the possibility of expanding the service to other libraries in our branch network.
For the avoidance of all doubt, the maximum framework agreement term is 4 years, however contracts may be awarded which extend beyond the lifetime of the framework.
The agreement does not include:
— remote monitoring of CCTV or intruder/fire alarms,
— maintenance of existing CCTV or intruder/fire alarms.
Please see tender documents for further details.

Deadline

The time limit for receipt of tenders was 2019-10-07. The procurement was published on 2019-09-06.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Spectrum Communications Ltd

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2019-09-06	Contract notice
2019-12-11	Contract award notice

Contract notice (2019-09-06)
Object
Scope of the procurement
Title: Library automation equipment
Short description:

Dublin City Libraries (Dublin City Council) intends to establish a 4 year, single party framework agreement for the design, supply, installation, commissioning and maintenance of a building automation solution for 1 library initially (Pembroke Library), with the possibility of expanding the service to other libraries in our branch network. For the avoidance of all doubt, the maximum framework agreement term is 4 years, however contracts may be awarded which extend beyond the lifetime of the framework. The agreement does not include: — remote monitoring of CCTV or intruder/fire alarms, — maintenance of existing CCTV or intruder/fire alarms. Please see tender documents for further details.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Library automation equipment 📦
Additional CPV: Library equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: paul.fusco@dublincity.ie 📧
Phone: +353 16744844 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153257&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153257&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-09-06 📅
Submission deadline: 2019-10-07 📅
Publication date: 2019-09-11 📅
Identifiers
Notice number: 2019/S 175-425806
OJ-S issue: 175
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available from www.etenders.gov.ie using RFT ID 156705.

Object
Scope of the procurement
Short description:

For the avoidance of all doubt, the maximum framework agreement term is 4 years, however contracts may be awarded which extend beyond the lifetime of the framework.

The agreement does not include:

— remote monitoring of CCTV or intruder/fire alarms,

— maintenance of existing CCTV or intruder/fire alarms.

Please see tender documents for further details.

Estimated total value: 1 100 000 EUR 💰
Short description:

My open library, which offers extended opening hours to library members on a self-service basis outside normal opening hours, seven days a week, from 8.00 a.m. to 10 p.m., 365 days a year is the latest development in library automation.

The full range of services are available during staffed hours including book borrowing, study spaces and ICT facilities will be available during my open library hours. Library users will have access to the library at times that suit them best and the library is strengthened as a focal point for community engagement.

It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.

Proposed systems will be tailored to suit the facilities and service requirements of each branch, but can be generally assumed to consist of the following:

— access control equipment,

— building automation equipment to integrate with existing hardware and fittings,

— monitoring and management software,

— CCTV equipment,

— staff training; maintenance of all hardware and software provided.

Estimated value excluding VAT: 1 100 000 EUR 💰
Duration: 48 months
Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available from www.etenders.gov.ie using RFT ID 156705.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For further information please consult the associated documentation available to download from www.etenders.gov.ie using RFT ID 156705.

Contract execution
Contract performance conditions:

For further information please consult the associated documentation available to download from www.etenders.gov.ie using RFT ID 156705.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2019-10-07 📅
Tender opening time: 17:00
Place: The date and time set out above for the opening of tenders is subject to change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paul Fusco
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153257&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The framework agreement is primarily for use by Dublin City Libraries, a section of culture, recreation and economic services dept., but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging;

8) Tenders may be submitted in English or in the Irish language;

9) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA);

10) Appeals procedure: the body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7;

11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence;

12) For each criterion marked as response: declaration required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed questionnaire. Failure to do so could invalidate the submission.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor.
Source: OJS 2019/S 175-425806 (2019-09-06)

Contract award notice (2019-12-11)
Object
Scope of the procurement
Short description:

Dublin City Libraries (Dublin City Council) intends to establish a 4-year, single party framework agreement for the design, supply, installation, commissioning and maintenance of a building automation solution for 1 library initially (Pembroke Library), with the possibility of expanding the service to other libraries in our branch network. For the avoidance of all doubt, the maximum framework agreement term is 4 years, however contracts may be awarded which extend beyond the lifetime of the framework. The agreement does not include: — remote monitoring of CCTV or intruder/fire alarms, — maintenance of existing CCTV or intruder/fire alarms. Please see tender documents for further details.

Total value of the procurement: 1 100 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-12-11 📅
Publication date: 2019-12-13 📅
Identifiers
Notice number: 2019/S 241-591206
Refers to notice: 2019/S 175-425806
OJ-S issue: 241

Object
Scope of the procurement
Short description:

My Open Library, which offers extended opening hours to library members on a self-service basis outside normal opening hours, 7 days a week, from 8 a.m. to 10 p.m., 365 days a year is the latest development in library automation.

The full range of services are available during staffed hours including book borrowing, study spaces and ICT facilities will be available during My Open Library hours. Library users will have access to the library at times that suit them best and the library is strengthened as a focal point for community engagement.

Access control equipment, building automation equipment to integrate with existing hardware and fittings, monitoring and management software, CCTV equipment, staff training, maintenance of all hardware and software provided.

Procedure
Award criteria
Quality criterion (name): Ability to meet functional requirements
Quality criterion (weighting): 50
Quality criterion (name): Project plan and installation
Quality criterion (weighting): 10
Quality criterion (name): Maintenance and support
Quality criterion (weighting): 20
Price (weighting): 20

Award of contract
Date of contract conclusion: 2019-11-13 📅
Name: Spectrum Communications Ltd
National registration number: IE8206096I
Postal address: Unit G6, Centrepoint Business Park, Oak Drive
Postal town: Dublin 12
Country: Ireland 🇮🇪
Phone: +353 14291246 📞
E-mail: info@spectrumcommunications.ie 📧
Country: Dublin 🏙️
Total value of the procurement: 1 100 000 EUR 💰
Information about tenders
Number of tenders received: 3

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required;

6) The framework agreement is primarily for use by Dublin City Libraries, a section of Culture, Recreation and Economic Services Dept, but may also be extended for use by other divisions of Dublin City Council as requirements arise;

10) Appeals procedure: the body to whom appeals should be addressed is – the High Court, Four Courts, Inns Quay, Dublin 7;

12) For each criterion marked as response: declaration required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.

Source: OJS 2019/S 241-591206 (2019-12-11)

New procurements in related categories 🆕

Office and computing machinery, equipment and supplies except furniture and software packages (7 new procurements)

Computer equipment and supplies (6)

Computer-related equipment (5)