Framework Agreement Facilities Management Services — IPA

Institute of Public Administration

The Institute of Public Administration invites applications for consideration for provision of facilities management services at its 2 locations — Lansdowne Road and Clonskeagh. The services comprise:
A. Facilities management service;
B. Monitoring management and maintenance of building system;
C. Property maintenance;
D. Cleaning services;
E. Porter services;
F. Reception services;
G. Security services;
H. Kitchen services coordination of catering services including serving tea, coffee and sandwiches;
I. Additional Ad-hoc services as required over the life of the framework.

Deadline

The time limit for receipt of tenders was 2019-12-20. The procurement was published on 2019-11-19.

Who?

• Institute of Public Administration

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2019-11-19	Contract notice
2021-04-09	Contract award notice

Contract notice (2019-11-19)
Object
Scope of the procurement
Title: Facilities management services
Reference number: 2019-002
Short description:
“The Institute of Public Administration invites applications for consideration for provision of facilities management services at its 2 locations — Lansdowne...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Facilities management services 📦
Additional CPV: Repair and maintenance services of building installations 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Institute of Public Administration
Postal address: 57-61 Lansdowne Road, Dublin 4
Postal town: Ballsbridge
Contact
Internet address: http://www.ipa.ie 🌏
E-mail: procurement@ipa.ie 📧
Phone: +353 12403655 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157503&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157503&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-11-19 📅
Submission deadline: 2019-12-20 📅
Publication date: 2019-11-22 📅
Identifiers
Notice number: 2019/S 226-554583
OJ-S issue: 226
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The IPA will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of this framework that tenderers are tax compliant and will furnish the relevant information to the IPA when requested to verify their tax compliance;

6) If for any reason, it is not possible to establish the framework following the conclusion of this competitive process, the IPA reserves the right to admit to the framework the next highest scoring tenderer;

7) At its absolute discretion, the IPA may elect to terminate this procurement process at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the IPA is not obliged to engage in a clarification process in respect of applications with missing or incomplete information. Therefore, applicants are advised to ensure that they return fully completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:
“The Institute of Public Administration invites applications for consideration for provision of facilities management services at its 2 locations — Lansdowne...”

“A. Facilities management service;”

Show more (8)

“B. Monitoring management and maintenance of building system;”

“C. Property maintenance;”

“D. Cleaning services;”

“E. Porter services;”

“F. Reception services;”

“G. Security services;”

“H. Kitchen services coordination of catering services including serving tea, coffee and sandwiches;”

“I. Additional Ad-hoc services as required over the life of the framework.”

Estimated total value: 1 600 000 EUR 💰
Estimated value excluding VAT: 1 600 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance:
“Dublin, IRELAND.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“As per qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 160706.”
Contract execution
Contract performance conditions:
“The award of contract may involve application of the Acquired Rights Directive.”

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“It is anticipated that the top 5 scoring applicants will be invited to tender, subject to that number qualifying in accordance with the criteria and rules...”
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-01-13 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: 0649955K
Contact
Contact point: Bernadette Kenny
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/299 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157503&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices:
“Upon expiry of the framework agreement in 2024.”

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) This is the sole call for competition for this service;”

Show more (7)

“3) The IPA will not be responsible for any costs, charges or expenses incurred by tenderers;”

“4) Contract award will be subject to the approval of the competent authorities;”

“5) It will be a condition of this framework that tenderers are tax compliant and will furnish the relevant information to the IPA when requested to verify...”

“6) If for any reason, it is not possible to establish the framework following the conclusion of this competitive process, the IPA reserves the right to...”

“7) At its absolute discretion, the IPA may elect to terminate this procurement process at any time;”

“8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

“9) Without prejudice to the principle of equal treatment, the IPA is not obliged to engage in a clarification process in respect of applications with...”

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: x
Country: Ireland 🇮🇪
Source: OJS 2019/S 226-554583 (2019-11-19)

Contract award notice (2021-04-09)
Object
Scope of the procurement
Short description:
“The Institute of Public Administration invited applications for consideration for provision of facilities management services at its two locations —...”
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-04-09 📅
Publication date: 2021-04-14 📅
Identifiers
Notice number: 2021/S 072-184133
Refers to notice: 2019/S 226-554583
OJ-S issue: 72
Additional information

“The competition is hereby cancelled due to the continuing changing environment presented to us by the Covid-19 pandemic and our ability to accurately...”

Object
Scope of the procurement
Short description:
“The Institute of Public Administration invited applications for consideration for provision of facilities management services at its two locations —...”

“A. Facilities Management Service;”

Show more (9)

“B. Monitoring Management and Maintenance of Building System;”

“C. Property Maintenance;”

“D. Cleaning Services;”

“E. Porter Services;”

“F. Reception Services;”

“G. Security Services;”

“H. Kitchen Services coordination of catering services including serving tea, coffee and sandwiches;”

“I. Additional Ad-Hoc Services as required over the life of the framework.”

“The Institute of Public Administration invited applications for consideration for provision of facilities management services at its two locations -...”

Procedure
Award criteria
Quality criterion (name): Technical systems/equipment
Quality criterion (weighting): 15 %
Quality criterion (name): Previous experience
Quality criterion (weighting): 75 %
Quality criterion (name): Quality assurance measures
Quality criterion (weighting): 10 %
Price (weighting): N/a

Complementary information
Review body
Postal town: Dublin 7
Source: OJS 2021/S 072-184133 (2021-04-09)

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