Facilities Contract

Transport Infrastructure Ireland (TII)

TII requires a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of 4 floors (equivalent 6 350 m in area) with 250 staff approximately. The contract also includes a system test room at Red Cow Dublin 22, (circa 90 m). The current contractor has their own staff and therefore TUPE will apply. This facilities contract also has a requirement for a number of optional services including but not limited to:
— office window cleaning,
— full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings,
— security services,
— access control services,
— waste disposal to include confidential shredding,
— minor building repairs,
— TII office adjacent to Red Cow Luas Stop (currently unoccupied),
— other related building facilities services.

Deadline

The time limit for receipt of tenders was 2019-06-10. The procurement was published on 2019-04-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Precision Industrial Services Ltd

Who?

• Transport Infrastructure Ireland (TII)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-04-25	Contract notice
2020-01-23	Contract award notice

Contract notice (2019-04-25)
Object
Scope of the procurement
Title: Cleaning services
Reference number: TII188
Short description:

TII requires a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of 4 floors (equivalent 6 350 m — office window cleaning, — full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings, — security services, — access control services, — waste disposal to include confidential shredding, — minor building repairs, — TII office adjacent to Red Cow Luas Stop (currently unoccupied), — other related building facilities services.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦
Additional CPV: Accommodation, building and window cleaning services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Transport Infrastructure Ireland (TII)
Postal address: Parkgate Business Centre, Parkgate Street
Postal code: D08 DK10
Postal town: Dublin
Contact
Internet address: http://www.tii.ie 🌏
E-mail: aileen.harte@tii.ie 📧
Phone: +353 16463589 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146031&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146031&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-04-25 📅
Submission deadline: 2019-06-10 📅
Publication date: 2019-04-30 📅
Identifiers
Notice number: 2019/S 084-200533
OJ-S issue: 84
Additional information

TII is not liable for tenderers' costs arising in connection with the competition, irrespective of the outcome of the competition, nor if the competition is cancelled or postponed. TII have the right at any time and without notice to: (i) terminate the competition (or part of it); (ii) change the competition’s basis or procedures; (iii) procure the contract by other means; (iv) negotiate with one or more parties at any time; (v) reject any, or all, of the applications/tenders; (vi) not furnish a tenderer with additional information. Or to do any combination of the foregoing or anything else deemed appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process. — if any past or future contracts or other documents are summarised or described in this document, or in other information given to tenderers, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available, — award of contracts will be subject to the approval of the competent authorities, — award of contracts may be subject to successful interview, — tenderers are advised that TII are subject to the Freedom of Information Acts 1997 and 2003 (as amended). If a candidate considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. The estimate of 1 300 000 EUR or 260 000 EUR (ex VAT) per year for 5 years is made up of the following: 12 p/t cleaners, 1 p/t cleaning supervisor, 2 f/t canteen staff, 2 f/t receptionists, all staff related costs such as employers PRSI, company ID, uniform clothing and training, etc. The estimate also includes but not limited to normal cleaning materials and consumables, cleaning equipment such as mops, buckets, vacuums and dusters. The estimate does not include for optional costs such as window cleaning, deep carpet cleaning, etc.

Additional information

TII is not liable for tenderers' costs arising in connection with the competition, irrespective of the outcome of the competition, nor if the competition is cancelled or postponed.

TII have the right at any time and without notice to:

(i) terminate the competition (or part of it);

(ii) change the competition’s basis or procedures;

(iii) procure the contract by other means;

(iv) negotiate with one or more parties at any time;

(v) reject any, or all, of the applications/tenders;

(vi) not furnish a tenderer with additional information.

Or to do any combination of the foregoing or anything else deemed appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.

— if any past or future contracts or other documents are summarised or described in this document, or in other information given to tenderers, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available,

— award of contracts will be subject to the approval of the competent authorities,

— award of contracts may be subject to successful interview,

— tenderers are advised that TII are subject to the Freedom of Information Acts 1997 and 2003 (as amended). If a candidate considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

The estimate of 1 300 000 EUR or 260 000 EUR (ex VAT) per year for 5 years is made up of the following:

12 p/t cleaners, 1 p/t cleaning supervisor, 2 f/t canteen staff, 2 f/t receptionists, all staff related costs such as employers PRSI, company ID, uniform clothing and training, etc. The estimate also includes but not limited to normal cleaning materials and consumables, cleaning equipment such as mops, buckets, vacuums and dusters. The estimate does not include for optional costs such as window cleaning, deep carpet cleaning, etc.

Object
Scope of the procurement
Short description:

— office window cleaning,

— full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings,

— security services,

— access control services,

— waste disposal to include confidential shredding,

— minor building repairs,

— TII office adjacent to Red Cow Luas Stop (currently unoccupied),

— other related building facilities services.

Estimated total value: 1 300 000 EUR 💰
Short description:

TII requires a facilities services contractor to provide a range of services including 12 p/t cleaning staff, 1 p/t cleaning supervisor, 2 f/t reception staff and 2 f/t canteen staff at its Head Office at Parkgate Street. Cleaning services will take place between the hours of 04:00 pm and 07:00 pm weekdays, excluding bank holidays and weekends. Full details in the tender documents.

Estimated value excluding VAT: 1 300 000 EUR 💰
Duration: 60 months
Description of renewals: Will be renewed at the end of this 5-year contract.
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See tender documents.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2019-11-21 📅
Tender opening date: 2019-06-10 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: 9510201H
Contact
Contact point: Aileen Harte
Internet address: www.tii.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/120261 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146031&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: In the final year of the contract, circa 4,5 years from contract award.

TII is not liable for tenderers' costs arising in connection with the competition, irrespective of the outcome of the competition, nor if the competition is cancelled or postponed.

TII have the right at any time and without notice to:

(i) terminate the competition (or part of it);

(ii) change the competition’s basis or procedures;

(iii) procure the contract by other means;

(iv) negotiate with one or more parties at any time;

(v) reject any, or all, of the applications/tenders;

(vi) not furnish a tenderer with additional information.

Or to do any combination of the foregoing or anything else deemed appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.

— if any past or future contracts or other documents are summarised or described in this document, or in other information given to tenderers, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available,

— award of contracts will be subject to the approval of the competent authorities,

— award of contracts may be subject to successful interview,

— tenderers are advised that TII are subject to the Freedom of Information Acts 1997 and 2003 (as amended). If a candidate considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

The estimate of 1 300 000 EUR or 260 000 EUR (ex VAT) per year for 5 years is made up of the following:

12 p/t cleaners, 1 p/t cleaning supervisor, 2 f/t canteen staff, 2 f/t receptionists, all staff related costs such as employers PRSI, company ID, uniform clothing and training, etc. The estimate also includes but not limited to normal cleaning materials and consumables, cleaning equipment such as mops, buckets, vacuums and dusters. The estimate does not include for optional costs such as window cleaning, deep carpet cleaning, etc.

Complementary information
Review body
Name: High Court of Ireland
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2019/S 084-200533 (2019-04-25)

Contract award notice (2020-01-23)
Object
Scope of the procurement
Short description:

This is an award notice. TII required a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of 4 floors (equivalent 6 350 m — office window cleaning, — full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings, — security services, — access control services, — waste disposal to include confidential shredding, — minor building repairs, — TII office adjacent to Red Cow Luas Stop (currently unoccupied), — other related building facilities services.

Total value of the procurement: 1 300 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-01-23 📅
Publication date: 2020-01-27 📅
Identifiers
Notice number: 2020/S 018-039938
Refers to notice: 2019/S 084-200533
OJ-S issue: 18
Additional information

Value is estimated at 1 300 000 EUR over 5 years. Value includes a fixed lump sum amount for mandatory level of service plus a contingency amount for optional services that may be required by TII.

Object
Scope of the procurement
Short description:

TII required a facilities services contractor to provide a range of services including 12 p/t cleaning staff, 1 p/t cleaning supervisor, 2 f/t reception staff and 2 f/t canteen staff at its Head Office at Parkgate Street. Cleaning services will take place between the hours of 4 p.m. and 7 p.m. weekdays, excluding bank holidays and weekends.

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 500
Price (weighting): 500

Award of contract
Date of contract conclusion: 2019-12-20 📅
Name: Precision Industrial Services Ltd
Postal address: 28 Campsie Industrial Estate
Postal town: Derry
Country: United Kingdom 🇬🇧
Total value of the procurement: 1 300 000 EUR 💰
Information about tenders
Number of tenders received: 8
Source: OJS 2020/S 018-039938 (2020-01-23)

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