TII requires a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of 4 floors (equivalent 6 350 m in area) with 250 staff approximately. The contract also includes a system test room at Red Cow Dublin 22, (circa 90 m). The current contractor has their own staff and therefore TUPE will apply. This facilities contract also has a requirement for a number of optional services including but not limited to:
— office window cleaning,
— full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings,
— security services,
— access control services,
— waste disposal to include confidential shredding,
— minor building repairs,
— TII office adjacent to Red Cow Luas Stop (currently unoccupied),
— other related building facilities services.
Deadline
The time limit for receipt of tenders was 2019-06-10.
The procurement was published on 2019-04-25.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Facilities Contract
TII188
Products/services: Cleaning services📦
Short description:
“TII requires a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at...”
Short description
TII requires a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of 4 floors (equivalent 6 350 m in area) with 250 staff approximately. The contract also includes a system test room at Red Cow Dublin 22, (circa 90 m). The current contractor has their own staff and therefore TUPE will apply. This facilities contract also has a requirement for a number of optional services including but not limited to:
— office window cleaning,
— full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings,
— security services,
— access control services,
— waste disposal to include confidential shredding,
— minor building repairs,
— TII office adjacent to Red Cow Luas Stop (currently unoccupied),
— other related building facilities services.
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Estimated value excluding VAT: EUR 1 300 000 💰
TII requires a facilities services contractor to provide a range of services including 12 p/t cleaning staff, 1 p/t cleaning supervisor, 2 f/t reception staff and 2 f/t canteen staff at its Head Office at Parkgate Street. Cleaning services will take place between the hours of 04:00 pm and 07:00 pm weekdays, excluding bank holidays and weekends. Full details in the tender documents.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 300 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 60
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: Will be renewed at the end of this 5-year contract.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: See tender documents.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-06-10
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender must be valid until: 2019-11-21 📅
Conditions for opening of tenders: 2019-06-10
12:00 📅
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: In the final year of the contract, circa 4,5 years from contract award.
Additional information
“TII is not liable for tenderers' costs arising in connection with the competition, irrespective of the outcome of the competition, nor if the competition is...”
TII is not liable for tenderers' costs arising in connection with the competition, irrespective of the outcome of the competition, nor if the competition is cancelled or postponed.
TII have the right at any time and without notice to:
(i) terminate the competition (or part of it);
(ii) change the competition’s basis or procedures;
(iii) procure the contract by other means;
(iv) negotiate with one or more parties at any time;
(v) reject any, or all, of the applications/tenders;
(vi) not furnish a tenderer with additional information.
Or to do any combination of the foregoing or anything else deemed appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.
— if any past or future contracts or other documents are summarised or described in this document, or in other information given to tenderers, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available,
— award of contracts will be subject to the approval of the competent authorities,
— award of contracts may be subject to successful interview,
— tenderers are advised that TII are subject to the Freedom of Information Acts 1997 and 2003 (as amended). If a candidate considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
The estimate of 1 300 000 EUR or 260 000 EUR (ex VAT) per year for 5 years is made up of the following:
12 p/t cleaners, 1 p/t cleaning supervisor, 2 f/t canteen staff, 2 f/t receptionists, all staff related costs such as employers PRSI, company ID, uniform clothing and training, etc. The estimate also includes but not limited to normal cleaning materials and consumables, cleaning equipment such as mops, buckets, vacuums and dusters. The estimate does not include for optional costs such as window cleaning, deep carpet cleaning, etc.
Contract award notice (2020-01-23) Object Scope of the procurement
Short description:
“This is an award notice. TII required a facilities services contractor to provide a range of services including cleaning, reception and canteen support at...”
Short description
This is an award notice. TII required a facilities services contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of 4 floors (equivalent 6 350 m in area) with 250 staff approximately. The contract also includes a system test room at Red Cow Dublin 22, (circa 90 m). This facilities contract also has a requirement for a number of optional services including but not limited to:
— office window cleaning,
— full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings,
— security services,
— access control services,
— waste disposal to include confidential shredding,
— minor building repairs,
— TII office adjacent to Red Cow Luas Stop (currently unoccupied),
— other related building facilities services.
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Total value of the procurement (excluding VAT): EUR 1 300 000 💰
Description
Description of the procurement:
“TII required a facilities services contractor to provide a range of services including 12 p/t cleaning staff, 1 p/t cleaning supervisor, 2 f/t reception...”
Description of the procurement
TII required a facilities services contractor to provide a range of services including 12 p/t cleaning staff, 1 p/t cleaning supervisor, 2 f/t reception staff and 2 f/t canteen staff at its Head Office at Parkgate Street. Cleaning services will take place between the hours of 4 p.m. and 7 p.m. weekdays, excluding bank holidays and weekends.
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Quality criterion (name): Quality
Quality criterion (weighting): 500
Price (weighting): 500
Procedure Administrative information
Previous publication concerning this procedure: 2019/S 084-200533
Award of contract
1️⃣
Contract Number: 1
Title: Facilities Contract
Date of conclusion of the contract: 2019-12-20 📅
Information about tenders
Number of tenders received: 8
Name and address of the contractor
Name: Precision Industrial Services Ltd
Postal address: 28 Campsie Industrial Estate
Postal town: Derry
Country: United Kingdom 🇬🇧
Region: United Kingdom 🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 300 000 💰
Complementary information Additional information
“Value is estimated at 1 300 000 EUR over 5 years. Value includes a fixed lump sum amount for mandatory level of service plus a contingency amount for...”
Value is estimated at 1 300 000 EUR over 5 years. Value includes a fixed lump sum amount for mandatory level of service plus a contingency amount for optional services that may be required by TII.
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Source: OJS 2020/S 018-039938 (2020-01-23)