Exam Paper Management System

University College Dublin (UCD)

Contract for the supply, hosting, installation, migration, configuration, customisation, and testing, commissioning, documentation, training and maintenance/support services of a new exam paper management system.

Deadline

The time limit for receipt of tenders was 2019-03-06. The procurement was published on 2019-02-01.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Databee Business Solutions Pty Ltd

Who?

• University College Dublin (UCD)

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2019-02-01	Contract notice
2019-02-08	Additional information
2020-01-02	Contract award notice

Contract notice (2019-02-01)
Object
Scope of the procurement
Title: Educational software package
Reference number: UCDOPP928
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Educational software package 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University College Dublin (UCD)
Postal address: Procurement and Contracts Office
Postal code: Roebuck Offices
Postal town: Belfield
Contact
Internet address: http://www.ucd.ie 🌏
E-mail: procurement@ucd.ie 📧
Phone: +353 17164990 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141651&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141651&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-02-01 📅
Submission deadline: 2019-03-06 📅
Publication date: 2019-02-05 📅
Identifiers
Notice number: 2019/S 025-054899
OJ-S issue: 25
Additional information

Invitation to tender document is available by registering your interest in the tender at www.etenders.gov.ie All queries relating to the tender must be submitted using the functionality of the eTenders system.

Object
Scope of the procurement
Estimated total value: 100 000 EUR 💰
Estimated value excluding VAT: 100 000 EUR 💰
Duration: 120 months
Description of renewals: See note in qualification questionnaire regarding contract duration.
Description of options:

The contract will be for 4 years, with the option to extend annually thereafter to 6 years or until the obsolescence of the system subject to satisfactory performance, business needs and the continued achievement of value for money.

Additional information:

Invitation to tender document is available by registering your interest in the tender at www.etenders.gov.ie

All queries relating to the tender must be submitted using the functionality of the eTenders system.

Place of performance
Main site or place of performance: Belfield, Dublin 4.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Maximum number of candidates: 7
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: IE6517386K
Contact
Contact point: Orla O'Dea
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1222 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141651&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High court
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2019/S 025-054899 (2019-02-01)

Additional information (2019-02-08)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Electronic data management (EDM) 📦

Reference
Dates
Date dispatched: 2019-02-08 📅
Publication date: 2019-02-13 📅
Identifiers
Notice number: 2019/S 031-069516
Refers to notice: 2019/S 025-054899
OJ-S issue: 31
Additional information

This contract is being put in place primarily for UCD but with the option for other educational organisations to utilise it such as HEAnet, HEAnet’s subsidiaries, HEAnet’s member institutions and customers to include schools serviced by the HEAnet school’s network. The current list of HEAnet members is available at https://www.heanet.ie/about

Source: OJS 2019/S 031-069516 (2019-02-08)

Contract award notice (2020-01-02)
Object
Scope of the procurement
Short description:

Contract for the supply, hosting, installation, migration, configuration, customisation and testing, commissioning, documentation, training and maintenance/support services of a new exam paper management system.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-01-02 📅
Publication date: 2020-01-03 📅
Identifiers
Notice number: 2020/S 002-001628
OJ-S issue: 2

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of proposed system
Quality criterion (weighting): 45
Quality criterion (name): Hosting and system management
Quality criterion (weighting): 15
Quality criterion (name): Professional services and support
Price (weighting): 25

Award of contract
Date of contract conclusion: 2019-11-15 📅
Name: Databee Business Solutions Pty Ltd
National registration number: 124016048 (Australian Company Number)
Postal address: PO Box 149
Postal town: Joondalup DC
Postal code: 6919
Country: Australia 🇦🇺
E-mail: darren@databee.com.au 📧
Country: 00 🏙️
Internet address: http://databee.com.au 🌏
Information about tenders
Number of tenders received: 3
Source: OJS 2020/S 002-001628 (2020-01-02)

New procurements in related categories 🆕

Software package and information systems (>20 new procurements)

Industry specific software package (5)