Contract for the Provision of Televised Services to Irish Horse Racing

Horse Racing Ireland (HRI)

The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding.
For the purpose of this tendering process both bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside Broadcast (OB) provider for the provision of Outside Broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.

Deadline

The time limit for receipt of tenders was 2019-05-27. The procurement was published on 2019-04-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Racecourse Integrity Services Ltd

Who?

• Horse Racing Ireland (HRI)

What?

• Library, archives, museums and other cultural services › Library and archive services
• Sporting services › Sport-related services
• Sporting services › Sports facilities operation services
• Television services › Closed circuit television services
• Television services › Digital television
• Television services › Television production services

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-04-15	Contract notice
2020-06-11	Contract award notice

Contract notice (2019-04-15)
Object
Scope of the procurement
Title: Television production services
Reference number: Televised Services
Short description:

The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing. Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. For the purpose of this tendering process both bodies will act as the Contracting Authority. Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside Broadcast (OB) provider for the provision of Outside Broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Television production services 📦
Additional CPV: Radio and television services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany, The Curragh
Postal town: Co Kildare
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145609&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145609&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-04-15 📅
Submission deadline: 2019-05-27 📅
Publication date: 2019-04-18 📅
Identifiers
Notice number: 2019/S 077-183407
OJ-S issue: 77
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties: 2) This is the sole call for competition for this service; 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the contract will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or the contract any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended; 9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties:

2) This is the sole call for competition for this service;

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or the contract any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;

9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

For the purpose of this tendering process both bodies will act as the Contracting Authority.

Estimated total value: 20 000 000 EUR 💰
Short description:

The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing. AIR was originally established in 1964 to promote the interests of horse racing generally in Ireland and particularly the interests of racecourse owners and executives.

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include Tote Ireland Ltd, HRI Racecourses Ltd, and Irish Thoroughbred Marketing Ltd HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course.

For the purpose of this tendering process the above bodies will act as the Contracting Authority.

Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside Broadcast (OB) provider for the provision of Outside Broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. The successful service provider must be skilled at both logistics management and Outside Broadcast provision. The successful service provider must demonstrate an understanding of the latest technology and future developments within this area. Above all the successful service provider must be flexible and responsive to the changing needs of racecourse operators, broadcasting organisations and race course officials. Please refer to the attached document for more details.

Candidates should be aware that the services sought in this notice fall within Annex XIV of Directive 2014/24/EU on public procurement. This public procurement competition is therefore subject only to the rules in Chapter 1 of Part 3 of the European Union (Award of Public Authority Contracts) Regulations 2016. The procurement process that will apply to the services is specified in the procurement documents accordingly.

Estimated value excluding VAT: 20 000 000 EUR 💰
Duration: 120 months
Description of renewals:

In the first instance, a contract of four (4) years’ duration with an option to extend on an annual basis up to a maximum of ten (10) years will be awarded to the successful tenderer emerging from this competitive process.

Description of options:

The Contracting Authority intends to conclude a “Contract with Options” with the successful tenderer emerging from this competitive process. By this it is meant that the Contracting Authority intends to enter into a contract to purchase a defined quantity of specific services (“core services”) from the successful tenderer but reserves the right to purchase, as the need arises, additional services (“options”) at any point during the lifetime of the contract. The specification of requirements contained in the invitation to tender document issued to successful candidates will clearly differentiate core services from options.

Place of performance
Main site or place of performance: IRELAND

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the Contracting Authority for the relevant portion of the contract.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Maximum number of candidates: 7
Objective criteria for choosing the limited number of candidates: Please refer to the attached pre-qualification questionnaire.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-07-15 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145609&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 10 years

2) This is the sole call for competition for this service;

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or the contract any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;

9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.

Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2019/S 077-183407 (2019-04-15)

Contract award notice (2020-06-11)
Object
Scope of the procurement
Short description:

The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing. Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. For the purpose of this tendering process both bodies will act as the contracting authority. Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside broadcast (OB) provider for the provision of outside broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.

Total value of the procurement: 46 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Ballymany, Co. Kildare
Postal town: The Curragh

Reference
Dates
Date dispatched: 2020-06-11 📅
Publication date: 2020-06-16 📅
Identifiers
Notice number: 2020/S 115-279842
Refers to notice: 2019/S 077-183407
OJ-S issue: 115
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the contract will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

For the purpose of this tendering process both bodies will act as the contracting authority.

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include Tote Ireland Ltd., HRI Racecourses Ltd., and Irish Thoroughbred Marketing Ltd. HRI Racecourses Ltd. owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course.

For the purpose of this tendering process the above bodies will act as the contracting authority.

Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside broadcast (OB) provider for the provision of outside broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. The successful service provider must be skilled at both logistics management and outside broadcast provision. The successful service provider must demonstrate an understanding of the latest technology and future developments within this area. Above all the successful service provider must be flexible and responsive to the changing needs of racecourse operators, broadcasting organisations and race course officials. Please refer to the attached document for more details.

Description of options:

The contracting authority intends to conclude a ‘Contract with Options’ with the successful tenderer emerging from this competitive process. By this it is meant that the contracting authority intends to enter into a contract to purchase a defined quantity of specific services (‘core services’) from the successful tenderer but reserves the right to purchase, as the need arises, additional services (‘options’) at any point during the lifetime of the contract. The specification of requirements contained in the invitation to tender document issued to successful candidates will clearly differentiate core services from options.

Place of performance
Main site or place of performance: IRELAND.

Procedure
Award criteria
Quality criterion (name): A1 Outside Broadcast Vehicle and Equipment
Quality criterion (weighting): 15
Quality criterion (name): A2 Radio Frequency Distribution System
Quality criterion (weighting): 5
Quality criterion (name): A3 Information Channel and PA systems
A4 Ancillary Services
Quality criterion (weighting): 2
Quality criterion (name): A5 Archive system
A6 Extra Production Requirements
Quality criterion (weighting): 3
Quality criterion (name): A7 Integrity
Quality criterion (weighting): 10
Quality criterion (name): A8 Innovative Engagement
Quality criterion (weighting): 1
Quality criterion (name): B1 Resource Allocation
Quality criterion (weighting): 8
Quality criterion (name): B2 Effective Communications
Quality criterion (weighting): 4
Quality criterion (name): C1 Contract Management Methodology
C2 Personnel Management and Technical documents
E OB Unit Resilience, Reliability and Continuity of Service
Price (weighting): 35

Award of contract
Date of contract conclusion: 2020-05-01 📅
Name: Racecourse Integrity Services Ltd
Postal address: Bartlemy, Co. Cork
Postal town: Fermoy
Postal code: P61 YX26
Country: Ireland 🇮🇪
Phone: +353 2537800 📞
E-mail: marie@ircis.ie 📧
Total value of the procurement: 46 000 000 EUR 💰
Information about tenders
Number of tenders received: 3

Reference
Additional information

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Source: OJS 2020/S 115-279842 (2020-06-11)

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