The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding.
For the purpose of this tendering process both bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside Broadcast (OB) provider for the provision of Outside Broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.
Deadline
The time limit for receipt of tenders was 2019-05-27.
The procurement was published on 2019-04-15.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Contract for the Provision of Televised Services to Irish Horse Racing
Televised Services”
Products/services: Television production services📦
Short description:
“The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and...”
Short description
The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding.
For the purpose of this tendering process both bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside Broadcast (OB) provider for the provision of Outside Broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.
Show more
Estimated value excluding VAT: EUR 20 000 000 💰
The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing. AIR was originally established in 1964 to promote the interests of horse racing generally in Ireland and particularly the interests of racecourse owners and executives.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include Tote Ireland Ltd, HRI Racecourses Ltd, and Irish Thoroughbred Marketing Ltd HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course.
For the purpose of this tendering process the above bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside Broadcast (OB) provider for the provision of Outside Broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. The successful service provider must be skilled at both logistics management and Outside Broadcast provision. The successful service provider must demonstrate an understanding of the latest technology and future developments within this area. Above all the successful service provider must be flexible and responsive to the changing needs of racecourse operators, broadcasting organisations and race course officials. Please refer to the attached document for more details.
Candidates should be aware that the services sought in this notice fall within Annex XIV of Directive 2014/24/EU on public procurement. This public procurement competition is therefore subject only to the rules in Chapter 1 of Part 3 of the European Union (Award of Public Authority Contracts) Regulations 2016. The procurement process that will apply to the services is specified in the procurement documents accordingly.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 20 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 120
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“In the first instance, a contract of four (4) years’ duration with an option to extend on an annual basis up to a maximum of ten (10) years will be awarded...”
Description of renewals
In the first instance, a contract of four (4) years’ duration with an option to extend on an annual basis up to a maximum of ten (10) years will be awarded to the successful tenderer emerging from this competitive process.
Show more Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates: Please refer to the attached pre-qualification questionnaire.
Information about options
Options ✅
Description of options:
“The Contracting Authority intends to conclude a “Contract with Options” with the successful tenderer emerging from this competitive process. By this it is...”
Description of options
The Contracting Authority intends to conclude a “Contract with Options” with the successful tenderer emerging from this competitive process. By this it is meant that the Contracting Authority intends to enter into a contract to purchase a defined quantity of specific services (“core services”) from the successful tenderer but reserves the right to purchase, as the need arises, additional services (“options”) at any point during the lifetime of the contract. The specification of requirements contained in the invitation to tender document issued to successful candidates will clearly differentiate core services from options.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting...”
List and brief description of conditions
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the Contracting Authority for the relevant portion of the contract.
Show more Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Restricted procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-05-27
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2019-07-15 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: 10 years
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties:
2) This is the sole call for competition for this service;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
Show more Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: http://www.courts.ie🌏 Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪 Review procedure
Precise information on deadline(s) for review procedures:
“Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or...”
Precise information on deadline(s) for review procedures
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.
Show more Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Source: OJS 2019/S 077-183407 (2019-04-15)
Contract award notice (2020-06-11) Contracting authority Name and addresses
Postal address: Ballymany, Co. Kildare
Postal town: The Curragh
Object Scope of the procurement
Short description:
“The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and...”
Short description
The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding.
For the purpose of this tendering process both bodies will act as the contracting authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside broadcast (OB) provider for the provision of outside broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.
Show more
Total value of the procurement (excluding VAT): EUR 46 000 000 💰
Description
Main site or place of performance: Ireland.
Description of the procurement:
“The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and...”
Description of the procurement
The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing. AIR was originally established in 1964 to promote the interests of horse racing generally in Ireland and particularly the interests of racecourse owners and executives.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include Tote Ireland Ltd., HRI Racecourses Ltd., and Irish Thoroughbred Marketing Ltd. HRI Racecourses Ltd. owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course.
For the purpose of this tendering process the above bodies will act as the contracting authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside broadcast (OB) provider for the provision of outside broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. The successful service provider must be skilled at both logistics management and outside broadcast provision. The successful service provider must demonstrate an understanding of the latest technology and future developments within this area. Above all the successful service provider must be flexible and responsive to the changing needs of racecourse operators, broadcasting organisations and race course officials. Please refer to the attached document for more details.
Candidates should be aware that the services sought in this notice fall within Annex XIV of Directive 2014/24/EU on public procurement. This public procurement competition is therefore subject only to the rules in Chapter 1 of Part 3 of the European Union (Award of Public Authority Contracts) Regulations 2016. The procurement process that will apply to the services is specified in the procurement documents accordingly.
Show more Award criteria
Quality criterion (name): A1 Outside Broadcast Vehicle and Equipment
Quality criterion (weighting): 15
Quality criterion (name): A2 Radio Frequency Distribution System
Quality criterion (weighting): 5
Quality criterion (name): A3 Information Channel and PA systems
Quality criterion (name): A4 Ancillary Services
Quality criterion (weighting): 2
Quality criterion (name): A5 Archive system
Quality criterion (name): A6 Extra Production Requirements
Quality criterion (weighting): 3
Quality criterion (name): A7 Integrity
Quality criterion (weighting): 10
Quality criterion (name): A8 Innovative Engagement
Quality criterion (weighting): 1
Quality criterion (name): B1 Resource Allocation
Quality criterion (weighting): 8
Quality criterion (name): B2 Effective Communications
Quality criterion (weighting): 4
Quality criterion (name): C1 Contract Management Methodology
Quality criterion (name): C2 Personnel Management and Technical documents
Quality criterion (name): E OB Unit Resilience, Reliability and Continuity of Service
Price (weighting): 35
Information about options
Description of options:
“The contracting authority intends to conclude a ‘Contract with Options’ with the successful tenderer emerging from this competitive process. By this it is...”
Description of options
The contracting authority intends to conclude a ‘Contract with Options’ with the successful tenderer emerging from this competitive process. By this it is meant that the contracting authority intends to enter into a contract to purchase a defined quantity of specific services (‘core services’) from the successful tenderer but reserves the right to purchase, as the need arises, additional services (‘options’) at any point during the lifetime of the contract. The specification of requirements contained in the invitation to tender document issued to successful candidates will clearly differentiate core services from options.
Procedure Administrative information
Previous publication concerning this procedure: 2019/S 077-183407
Award of contract
1️⃣
Contract Number: 1
Title: Contract for the Provision of Televised Services to Irish Horse Racing
Date of conclusion of the contract: 2020-05-01 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Racecourse Integrity Services Ltd
Postal address: Bartlemy, Co. Cork
Postal town: Fermoy
Postal code: P61 YX26
Country: Ireland 🇮🇪
Phone: +353 2537800📞
E-mail: marie@ircis.ie📧
Region: Éire/Ireland🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 18 410 000 💰
Total value of the contract/lot: EUR 46 000 000 💰
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
Show more
Source: OJS 2020/S 115-279842 (2020-06-11)