Contract for the Provision of Televised Services to Irish Horse Racing

Horse Racing Ireland (HRI)

The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding.
For the purpose of this tendering process both bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside Broadcast (OB) provider for the provision of Outside Broadcast (terrestrial and satellite), integrity cameras and cable television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.

Deadline
The time limit for receipt of tenders was 2019-05-27. The procurement was published on 2019-04-15.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2019-04-15 Contract notice
2020-06-11 Contract award notice
Contract notice (2019-04-15)
Contracting authority
Name and addresses
Name: Horse Racing Ireland (HRI)
National registration number: N/a
Postal address: Ballymany, The Curragh
Postal town: Co Kildare
Country: Ireland 🇮🇪
Contact person: Sarah Barthel
Phone: +353 45455662 📞
E-mail: sbarthel@hri.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.hri-ras.ie/ 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Information about joint procurement
The contract is awarded by a central purchasing body
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145609&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145609&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Contract for the Provision of Televised Services to Irish Horse Racing Televised Services”
Products/services: Television production services 📦
Short description:
“The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and...”    Show more
Estimated value excluding VAT: EUR 20 000 000 💰

1️⃣
Additional products/services: Radio and television services 📦
Additional products/services: Television services 📦
Additional products/services: Closed circuit television services 📦
Additional products/services: Digital television 📦
Additional products/services: Library and archive services 📦
Additional products/services: Sporting services 📦
Additional products/services: Sports facilities operation services 📦
Additional products/services: Sport-related services 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Ireland
Description of the procurement:
“The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 20 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 120
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“In the first instance, a contract of four (4) years’ duration with an option to extend on an annual basis up to a maximum of ten (10) years will be awarded...”    Show more
Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates: Please refer to the attached pre-qualification questionnaire.
Information about options
Options
Description of options:
“The Contracting Authority intends to conclude a “Contract with Options” with the successful tenderer emerging from this competitive process. By this it is...”    Show more

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting...”    Show more
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents

Procedure
Type of procedure
Restricted procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-05-27 12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2019-07-15 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12

Complementary information
Information about recurrence
This is a recurrent procurement
Estimated timing for further notices to be published: 10 years
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”    Show more
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
URL: http://www.courts.ie 🌏
Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Review procedure
Precise information on deadline(s) for review procedures:
“Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or...”    Show more
Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Source: OJS 2019/S 077-183407 (2019-04-15)
Contract award notice (2020-06-11)
Contracting authority
Name and addresses
Postal address: Ballymany, Co. Kildare
Postal town: The Curragh

Object
Scope of the procurement
Short description:
“The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and...”    Show more
Total value of the procurement (excluding VAT): EUR 46 000 000 💰
Description
Main site or place of performance: Ireland.
Description of the procurement:
“The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and...”    Show more
Award criteria
Quality criterion (name): A1 Outside Broadcast Vehicle and Equipment
Quality criterion (weighting): 15
Quality criterion (name): A2 Radio Frequency Distribution System
Quality criterion (weighting): 5
Quality criterion (name): A3 Information Channel and PA systems
Quality criterion (name): A4 Ancillary Services
Quality criterion (weighting): 2
Quality criterion (name): A5 Archive system
Quality criterion (name): A6 Extra Production Requirements
Quality criterion (weighting): 3
Quality criterion (name): A7 Integrity
Quality criterion (weighting): 10
Quality criterion (name): A8 Innovative Engagement
Quality criterion (weighting): 1
Quality criterion (name): B1 Resource Allocation
Quality criterion (weighting): 8
Quality criterion (name): B2 Effective Communications
Quality criterion (weighting): 4
Quality criterion (name): C1 Contract Management Methodology
Quality criterion (name): C2 Personnel Management and Technical documents
Quality criterion (name): E OB Unit Resilience, Reliability and Continuity of Service
Price (weighting): 35
Information about options
Description of options:
“The contracting authority intends to conclude a ‘Contract with Options’ with the successful tenderer emerging from this competitive process. By this it is...”    Show more

Procedure
Administrative information
Previous publication concerning this procedure: 2019/S 077-183407

Award of contract

1️⃣
Contract Number: 1
Title: Contract for the Provision of Televised Services to Irish Horse Racing
Date of conclusion of the contract: 2020-05-01 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Racecourse Integrity Services Ltd
Postal address: Bartlemy, Co. Cork
Postal town: Fermoy
Postal code: P61 YX26
Country: Ireland 🇮🇪
Phone: +353 2537800 📞
E-mail: marie@ircis.ie 📧
Region: Éire/Ireland 🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 18 410 000 💰
Total value of the contract/lot: EUR 46 000 000 💰

Complementary information
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”    Show more
Source: OJS 2020/S 115-279842 (2020-06-11)