Contract for Passport Issuance and Processing System (PIPS) for Dept of Foreign Affairs
The Department of Foreign Affairs and Trade
The provision of a passport issuance and processing system for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being sought will be the main back office processing system and system of record for all passport applications and associated passport holder information. In addition to the provision of a solution the Department will also seek the provision of associated services including but not limited to implementation of the System, support, maintenance and training.
DeadlineThe time limit for receipt of tenders was 2019-05-13. The procurement was published on 2019-04-08.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What?- • Communication software package › IT software package
- • Information systems or technology strategic review and planning services › Information technology services
- • Information systems or technology strategic review and planning services › Information systems or technology planning services
- • Miscellaneous networking software package › Administration software package
- • Project management consultancy services › System implementation planning services
- • Security-type printed matter › Passports
- • Software package utilities › System, storage and content management software package
- • Time accounting or human resources software package › Enterprise resource planning software package
Procurement history
| Date | Document |
|---|---|
| 2019-04-08 | Contract notice |
| 2021-11-09 | Contract award notice |
Contract notice (2019-04-08)
Object
Scope of the procurement
Title: Software package and information systems
Reference number: ISW019C - PROJ000005179
Short description:
“The provision of a passport issuance and processing system for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being...”
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦
Additional CPV: Passports 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: The Department of Foreign Affairs and Trade
Postal address: Iveagh House
Postal code: Dublin 2
Postal town: Dublin
Contact
Internet address: http://www.ogp.gov.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +353 761008000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145175&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145175&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2019-04-08 📅
Submission deadline: 2019-05-13 📅
Publication date: 2019-04-12 📅
Identifiers
Notice number: 2019/S 073-173046
Refers to notice: 2019/S 011-021519
OJ-S issue: 73
Additional information
“Please refer to the tender documents in RFT# 149092”
Object
Scope of the procurement
Estimated total value: 13 000 000 EUR 💰
Estimated value excluding VAT: 13 000 000 EUR 💰
Duration: 96 months
Description of options:
“The Contracting Authority reserves the right to extend the term for a period or periods of 1 year each with a maximum of 4 such extension or extensions on...”
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Place of performance
Main site or place of performance:
“Dublin 1.”
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“Please refer to the procurement documents under RFT# 149092”
Contract execution
Contract performance conditions:
“Please refer to the procurement documents under RFT# 149092”
Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“It is envisaged that the Contracting Authority will shortlist the five (5) highest scoring candidates, (depending on the number of responses received) that...”
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Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-06-28 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Contracting authority
Contact
Contact point: Tender Operations
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145175&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines:
“Please consult your own legal advisors.”
Source: OJS 2019/S 073-173046 (2019-04-08)
Object
Scope of the procurement
Title: Software package and information systems
Reference number: ISW019C - PROJ000005179
Short description:
“The provision of a passport issuance and processing system for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦
Additional CPV: Passports 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: The Department of Foreign Affairs and Trade
Postal address: Iveagh House
Postal code: Dublin 2
Postal town: Dublin
Contact
Internet address: http://www.ogp.gov.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +353 761008000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145175&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145175&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2019-04-08 📅
Submission deadline: 2019-05-13 📅
Publication date: 2019-04-12 📅
Identifiers
Notice number: 2019/S 073-173046
Refers to notice: 2019/S 011-021519
OJ-S issue: 73
Additional information
“Please refer to the tender documents in RFT# 149092”
Object
Scope of the procurement
Estimated total value: 13 000 000 EUR 💰
Estimated value excluding VAT: 13 000 000 EUR 💰
Duration: 96 months
Description of options:
“The Contracting Authority reserves the right to extend the term for a period or periods of 1 year each with a maximum of 4 such extension or extensions on...”
Place of performance
Main site or place of performance:
“Dublin 1.”
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“Please refer to the procurement documents under RFT# 149092”
Contract execution
Contract performance conditions:
“Please refer to the procurement documents under RFT# 149092”
Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“It is envisaged that the Contracting Authority will shortlist the five (5) highest scoring candidates, (depending on the number of responses received) that...”
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-06-28 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Contracting authority
Contact
Contact point: Tender Operations
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145175&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines:
“Please consult your own legal advisors.”
Source: OJS 2019/S 073-173046 (2019-04-08)
Contract award notice (2021-11-09)
Object
Scope of the procurement
Title: Information technology services
Short description:
“The provision of a Passport Issuance and Processing System for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being...”
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Total value of the procurement: 14 733 993 EUR 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Information technology services 📦
Procedure
Type of bid: Not applicable
Contracting authority
Identity
Postal code: Dublin
Postal town: Dublin 2
Contact
Phone: +353 0761008000 📞
Reference
Dates
Date dispatched: 2021-11-09 📅
Publication date: 2021-11-12 📅
Identifiers
Notice number: 2021/S 220-579890
Refers to notice: 2019/S 073-173046
OJ-S issue: 220
Additional information
“please refer to the tender documents in RFT# 149092.”
Object
Scope of the procurement
Description of options:
“The Contracting Authority reserves the right to extend the Term for a period or periods of one year each with a maximum of four such extension or extensions...”
Show more
Place of performance
Main site or place of performance:
“Dublin 1”
Procedure
Award criteria
Quality criterion (name): Functional Requirements.
Quality criterion (weighting): 1500
Quality criterion (name): Technical Requirements.
Requirements for Implementation Services
Quality criterion (weighting): 3000
Quality criterion (name): Proposed Support and Maintenance Services.
Quality criterion (weighting): 1000
Cost criterion (name): Cost
Cost criterion (weighting): 3000
Award of contract
Date of contract conclusion: 2021-09-24 📅
Name: HID Global Ireland Teoranta
National registration number: IE6384896A
Postal address: Pairc Tionscail na Tulaigh
Postal town: Galway
Postal code: Baile na hAbhann
Country: Ireland 🇮🇪
Phone: +353 91506900 📞
E-mail: government.tenders@hidglobal.com 📧
Total value of the procurement: 14 733 993 EUR 💰
Information about tenders
Number of tenders received: 3
Source: OJS 2021/S 220-579890 (2021-11-09)
Object
Scope of the procurement
Title: Information technology services
Short description:
“The provision of a Passport Issuance and Processing System for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being...”
Total value of the procurement: 14 733 993 EUR 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Information technology services 📦
Procedure
Type of bid: Not applicable
Contracting authority
Identity
Postal code: Dublin
Postal town: Dublin 2
Contact
Phone: +353 0761008000 📞
Reference
Dates
Date dispatched: 2021-11-09 📅
Publication date: 2021-11-12 📅
Identifiers
Notice number: 2021/S 220-579890
Refers to notice: 2019/S 073-173046
OJ-S issue: 220
Additional information
“please refer to the tender documents in RFT# 149092.”
Object
Scope of the procurement
Description of options:
“The Contracting Authority reserves the right to extend the Term for a period or periods of one year each with a maximum of four such extension or extensions...”
Place of performance
Main site or place of performance:
“Dublin 1”
Procedure
Award criteria
Quality criterion (name): Functional Requirements.
Quality criterion (weighting): 1500
Quality criterion (name): Technical Requirements.
Requirements for Implementation Services
Quality criterion (weighting): 3000
Quality criterion (name): Proposed Support and Maintenance Services.
Quality criterion (weighting): 1000
Cost criterion (name): Cost
Cost criterion (weighting): 3000
Award of contract
Date of contract conclusion: 2021-09-24 📅
Name: HID Global Ireland Teoranta
National registration number: IE6384896A
Postal address: Pairc Tionscail na Tulaigh
Postal town: Galway
Postal code: Baile na hAbhann
Country: Ireland 🇮🇪
Phone: +353 91506900 📞
E-mail: government.tenders@hidglobal.com 📧
Total value of the procurement: 14 733 993 EUR 💰
Information about tenders
Number of tenders received: 3
Source: OJS 2021/S 220-579890 (2021-11-09)
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