The Supply, Construction, Maintenance and Removal of Marquees to Horse Racing Ireland and Subsidiaries

Horse Racing Ireland (HRI)

The Contracting Authority intends to establish a single-party framework agreement for the supply, construction, maintenance and removal of marquees to Leopardstown and Fairyhouse Racecourse. The successful framework member will assume responsibility for delivering and constructing the marquees to Leopardstown and Fairyhouse Racecourses in advance of each meeting, dismantle and collect the marquees after the conclusion of each racing meeting.
Full details regarding the Contracting Authority’s requirements is outlined in the tender document.
Please note that under Article 27 of the Directive 2014/24/EU, the contracting authority is employing an accelerated open procedure for this requirement. We are employing a reduced timeline of 15 days for receipt of tenders. This is due to the urgent requirement of Fairyhouse Racecourse Easter Festival requiring marquees for the 1.4.2018.

Deadline

The time limit for receipt of tenders was 2018-02-22. The procurement was published on 2018-02-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Donohue Marquees Limited

Who?

• Horse Racing Ireland (HRI)

What?

• Exhibition, fair and congress organisation services › Event services
• Sport-related services › Sports-event organisation services
• Textile camping goods › Tents

Where?

• Éire/Ireland

Procurement history

Date	Document
2018-02-07	Contract notice
2018-04-13	Contract award notice

Contract notice (2018-02-07)
Object
Scope of the procurement
Title: Tents
Reference number: HRIFEB18/1FD
Short description:

The Contracting Authority intends to establish a single-party framework agreement for the supply, construction, maintenance and removal of marquees to Leopardstown and Fairyhouse Racecourse. The successful framework member will assume responsibility for delivering and constructing the marquees to Leopardstown and Fairyhouse Racecourses in advance of each meeting, dismantle and collect the marquees after the conclusion of each racing meeting. Full details regarding the Contracting Authority’s requirements is outlined in the tender document. Please note that under Article 27 of the Directive 2014/24/EU, the contracting authority is employing an accelerated open procedure for this requirement. We are employing a reduced timeline of 15 days for receipt of tenders. This is due to the urgent requirement of Fairyhouse Racecourse Easter Festival requiring marquees for the 1.4.2018.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Tents 📦
Additional CPV: Event services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: Co Kildare
Postal town: The Curragh
Contact
Internet address: http://www.hri.ie 🌏
E-mail: fdoyle@hri.ie 📧
Phone: +353 45455485 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124860&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124860&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-02-07 📅
Submission deadline: 2018-02-22 📅
Publication date: 2018-02-09 📅
Identifiers
Notice number: 2018/S 028-061039
OJ-S issue: 28
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility. For information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the contract will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility.

For information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

Full details regarding the Contracting Authority’s requirements is outlined in the tender document.

Please note that under Article 27 of the Directive 2014/24/EU, the contracting authority is employing an accelerated open procedure for this requirement. We are employing a reduced timeline of 15 days for receipt of tenders. This is due to the urgent requirement of Fairyhouse Racecourse Easter Festival requiring marquees for the 1.4.2018.

Estimated total value: 400 000 EUR 💰
Estimated value excluding VAT: 400 000 EUR 💰
Duration: 48 months
Description of renewals:

This framework agreement will have a maximum potential duration of four (4) years. In the first instance, it is anticipated that a contract of two (2) years’ duration with an option to extend on an annual basis up to a maximum of four (4) years will be entered into with the successful tenderer emerging form this competitive process.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

List and brief description of conditions: A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of the contract.

Procedure
Accelerated procedure:

Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2018-02-22 📅
Tender opening time: 17:00
Award criteria
Cost criterion: Ultimate Cost
Cost weighting: 4000

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Fergal Doyle
Internet address: www.hri.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124860&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years

For information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court Four Court,
Postal address: Inns Quay
Postal town: Dublin
Postal code: Ie
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Precise information on deadline(s) for review procedures:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2018/S 028-061039 (2018-02-07)

Contract award notice (2018-04-13)
Object
Scope of the procurement
Short description:

The Contracting Authority intends to establish a single-party Framework Agreement for the supply, construction, maintenance and removal of marquees to Leopardstown and Fairyhouse Racecourse. The successful framework member will assume responsibility for delivering and constructing the marquees to Leopardstown and Fairyhouse Racecourses in advance of each meeting, dismantle and collect the marquees after the conclusion of each racing meeting. Full details regarding the Contracting Authority’s requirements is outlined in the tender document. Please note that under Article 27 of the Directive 2014/24/EU, the Contracting Authority is employing an accelerated open procedure for this requirement. We are employing a reduced timeline of 15 days for receipt of tenders. This is due to the urgent requirement of Fairyhouse Racecourse Easter Festival requiring marquees for the 1.4.2018.

Total value of the procurement: 160 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: The Curragh
Postal town: Co Kildare

Reference
Dates
Date dispatched: 2018-04-13 📅
Publication date: 2018-04-17 📅
Identifiers
Notice number: 2018/S 074-165052
Refers to notice: 2018/S 028-061039
OJ-S issue: 74
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the contract will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or the contract any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

Please note that under Article 27 of the Directive 2014/24/EU, the Contracting Authority is employing an accelerated open procedure for this requirement. We are employing a reduced timeline of 15 days for receipt of tenders. This is due to the urgent requirement of Fairyhouse Racecourse Easter Festival requiring marquees for the 1.4.2018.

Procedure
Accelerated procedure:

Award criteria
Cost criterion: Ultimate cost
Technical merit of proposed solution
Contract and account management
Cost weighting: 1000
Cost criterion: Value add

Award of contract
Date of contract conclusion: 2018-03-29 📅

Reference
Additional information

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers.

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or the contract any time.

Complementary information
Review body
Name: The High Court Four Court
Internet address: www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument nº 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that Framework Agreement and reviewable public contract.

Source: OJS 2018/S 074-165052 (2018-04-13)

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