The Provision of an Off-Site Storage Facilities for Healtcare Records with File Tracking and Retrieval Capacity
Beaumont Hospital
The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year.
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital.
Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.
The time limit for receipt of tenders was 2018-06-22. The procurement was published on 2018-05-17.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What?- • Data-processing services › Data storage services
- • Storage and retrieval services › Storage services
Procurement history
| Date | Document |
|---|---|
| 2018-05-17 | Contract notice |
| 2019-04-23 | Contract award notice |
Contract notice (2018-05-17)
Object
Scope of the procurement
Title: Storage and retrieval services
Reference number: 2639
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Storage and retrieval services 📦
Additional CPV: Storage services 📦
Place of performance
NUTS region: Dublin 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Beaumont Hospital
Postal address: Beaumont Road, Beaumont
Postal code: 9
Postal town: Dublin
Contact
Internet address: http://www.beaumont.ie 🌏
E-mail: tendering@beaumont.ie 📧
Phone: +353 18093243 📞
Fax: +353 18092959 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129260&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2018-05-17 📅
Submission deadline: 2018-06-22 📅
Publication date: 2018-05-18 📅
Identifiers
Notice number: 2018/S 094-213705
OJ-S issue: 94
Additional information
Object
Scope of the procurement
Short description:
Estimated total value: 3 000 000 EUR 💰
Short description:
Estimated value excluding VAT: 3 000 000 EUR 💰
Duration: 60 months
Additional information:
Main site or place of performance: Dublin 9.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2018-06-22 📅
Tender opening time: 12:30
Place: Beaumont Hospital.
Award criteria
Cost criterion: Ultimate cost
Cost weighting: 45
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Louise Simon
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/403 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129260&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: The High Court
Postal address: Central Office of the High Court,
Postal town: The Four Courts, Inns Quay, Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:
Source: OJS 2018/S 094-213705 (2018-05-17)
Object
Scope of the procurement
Title: Storage and retrieval services
Reference number: 2639
Short description:
The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year.
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital.
Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.
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Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Storage and retrieval services 📦
Additional CPV: Storage services 📦
Place of performance
NUTS region: Dublin 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Beaumont Hospital
Postal address: Beaumont Road, Beaumont
Postal code: 9
Postal town: Dublin
Contact
Internet address: http://www.beaumont.ie 🌏
E-mail: tendering@beaumont.ie 📧
Phone: +353 18093243 📞
Fax: +353 18092959 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129260&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2018-05-17 📅
Submission deadline: 2018-06-22 📅
Publication date: 2018-05-18 📅
Identifiers
Notice number: 2018/S 094-213705
OJ-S issue: 94
Additional information
Please consult the Invitation to Tender document, available to download from www.etenders.gov.ie.
Object
Scope of the procurement
Short description:
The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year.
Show more
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital.
Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.
Short description:
The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year. Additionally, the Contracting Authority will avail of this contract to store material relating to the following hospital disciplines:
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— finance and Accounts,
— central Sterile Services Department,
— freedom of Information,
— human Resources,
— pathology.
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital. Tenderers are advised that the quantities of healthcare records listed are provided solely for information purposes and constitute no guarantee regarding the volume of service to be procured under this contract.
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Duration: 60 months
Additional information:
Please consult the Invitation to Tender document, available to download from www.etenders.gov.ie.
Place of performance
Main site or place of performance: Dublin 9.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please consult the invitation to Tender document, available to download from www.etenders.gov.ie.
Economic and financial standing:
Please consult the invitation to Tender document, available to download from www.etenders.gov.ie.
Minimum level(s) of standards:
Please consult the invitation to Tender document, available to download from www.etenders.gov.ie.
Technical and professional ability:
Please consult the invitation to Tender document, available to download from www.etenders.gov.ie.
Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2018-06-22 📅
Tender opening time: 12:30
Place: Beaumont Hospital.
Award criteria
Cost criterion: Ultimate cost
Cost weighting: 45
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Louise Simon
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/403 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129260&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: The High Court
Postal address: Central Office of the High Court,
Postal town: The Four Courts, Inns Quay, Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:
The Contracting Authority undertakes that this contract will only be established after a 14-day standstill period has been observed. This standstill period will commence on the day after the date of notification of all concerned tenderers. This standstill period is being observed in accordance with the provisions of S.I. 130 of 2010.
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Contract award notice (2019-04-23)
Object
Scope of the procurement
Total value of the procurement: 3 000 000 EUR 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2019-04-23 📅
Publication date: 2019-04-26 📅
Identifiers
Notice number: 2019/S 082-195573
Refers to notice: 2018/S 094-213705
OJ-S issue: 82
Additional information
Object
Scope of the procurement
Short description:
Additional information:
Main site or place of performance: Dublin 9
Procedure
Award criteria
Quality criterion (name): Technical merit of cataloguing and file tracking system
Quality criterion (weighting): 15
Quality criterion (name): Proposed consolidation measures
Quality criterion (weighting): 10
Quality criterion (name): Proposed collection, retrieval and delivery methodologies
Technical suitability of proposed storage facilities and fleet
Proposed service level agreement
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 45
Award of contract
Date of contract conclusion: 2019-01-21 📅
Name: Oasis Data and Document Management Ltd
Postal address: Unit 100 Northwest Business Park, Ratoath Road, Blanchardstown
Postal town: Dublin 15
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 100 000 EUR 💰
Information about tenders
Number of tenders received: 5
Complementary information
Review body
Postal address: Central Office of the High Court
Source: OJS 2019/S 082-195573 (2019-04-23)
Object
Scope of the procurement
Total value of the procurement: 3 000 000 EUR 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2019-04-23 📅
Publication date: 2019-04-26 📅
Identifiers
Notice number: 2019/S 082-195573
Refers to notice: 2018/S 094-213705
OJ-S issue: 82
Additional information
Please consult the invitation to tender document, available to download from www.etenders.gov.ie.
Object
Scope of the procurement
Short description:
— finance and accounts,
— central sterile services department,
— freedom of information,
— human resources,
Please consult the invitation to tender document, available to download from www.etenders.gov.ie.
Place of performance
Main site or place of performance: Dublin 9
Procedure
Award criteria
Quality criterion (name): Technical merit of cataloguing and file tracking system
Quality criterion (weighting): 15
Quality criterion (name): Proposed consolidation measures
Quality criterion (weighting): 10
Quality criterion (name): Proposed collection, retrieval and delivery methodologies
Technical suitability of proposed storage facilities and fleet
Proposed service level agreement
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 45
Award of contract
Date of contract conclusion: 2019-01-21 📅
Name: Oasis Data and Document Management Ltd
Postal address: Unit 100 Northwest Business Park, Ratoath Road, Blanchardstown
Postal town: Dublin 15
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 100 000 EUR 💰
Information about tenders
Number of tenders received: 5
Complementary information
Review body
Postal address: Central Office of the High Court
Source: OJS 2019/S 082-195573 (2019-04-23)
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