The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year.
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital.
Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.
Deadline
The time limit for receipt of tenders was 2018-06-22.
The procurement was published on 2018-05-17.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Contract award notice (2019-04-23) Contracting authority Name and addresses
Name: Beaumont Hospital
National registration number: N/a
Postal address: Beaumont Road, Beaumont
Postal town: Dublin
Postal code: 9
Country: Ireland 🇮🇪
Contact person: Louise Simon
Phone: +353 18093243📞
E-mail: tendering@beaumont.ie📧
Fax: +353 18092959 📠
Region: Dublin🏙️
URL: http://www.beaumont.ie🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/403🌏 Information about joint procurement
The contract is awarded by a central purchasing body
Object Scope of the procurement
Title:
“The Provision of an Off-Site Storage Facilities for Healthcare Records with File Tracking and Retrieval Capacity
2639”
Products/services: Storage and retrieval services📦
Short description:
“The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site...”
Short description
The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year.
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital.
Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.
Show more
Total value of the procurement (excluding VAT): EUR 3 000 000 💰
1️⃣
Additional products/services: Storage services📦
Additional products/services: Data storage services📦
Place of performance: Dublin🏙️
Main site or place of performance: Dublin 9
Description of the procurement:
“The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site...”
Description of the procurement
The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year. Additionally, the Contracting Authority will avail of this contract to store material relating to the following hospital disciplines:
— finance and accounts,
— central sterile services department,
— freedom of information,
— human resources,
— pathology.
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital. Tenderers are advised that the quantities of healthcare records listed are provided solely for information purposes and constitute no guarantee regarding the volume of service to be procured under this contract.
Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.
Show more Award criteria
Quality criterion (name): Technical merit of cataloguing and file tracking system
Quality criterion (weighting): 15
Quality criterion (name): Proposed consolidation measures
Quality criterion (weighting): 10
Quality criterion (name): Proposed collection, retrieval and delivery methodologies
Quality criterion (name): Technical suitability of proposed storage facilities and fleet
Quality criterion (name): Proposed service level agreement
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 45
Description
Additional information:
“Please consult the invitation to tender document, available to download from www.etenders.gov.ie.”
Procedure Type of procedure
Open procedure
Administrative information
Previous publication concerning this procedure: 2018/S 094-213705
Award of contract
1️⃣
Date of conclusion of the contract: 2019-01-21 📅
Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
Name and address of the contractor
Name: Oasis Data and Document Management Ltd
Postal address: Unit 100 Northwest Business Park, Ratoath Road, Blanchardstown
Postal town: Dublin 15
Country: Ireland 🇮🇪
Region: Dublin🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 100 000 💰
Complementary information Additional information
“Please consult the invitation to tender document, available to download from www.etenders.gov.ie.” Review body
Name: The High Court
Postal address: Central Office of the High Court
Postal town: The Four Courts, Inns Quay, Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“The Contracting Authority undertakes that this contract will only be established after a 14-day standstill period has been observed. This standstill period...”
Precise information on deadline(s) for review procedures
The Contracting Authority undertakes that this contract will only be established after a 14-day standstill period has been observed. This standstill period will commence on the day after the date of notification of all concerned tenderers. This standstill period is being observed in accordance with the provisions of S.I. 130 of 2010.
Show more
Source: OJS 2019/S 082-195573 (2019-04-23)