DAFM requires a File Analysis Software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial files and emails in preparation for a new document and records management system which will be rolled out across the Department. This software solution will help to ensure that only those records required for migration to the new environment will be migrated.
This on-premises solution will assist DAFM’s compliance with the EU GDPR regulations on Rights of Access by the Data Subject (Article 15) and Rectification and Erasure (Article 16).
The Department has a strong commitment to the information security of its clients, both internal and external (ISO 27001:2013 certified) providing an excellent customer service.
Deadline
The time limit for receipt of tenders was 2018-12-18.
The procurement was published on 2018-11-13.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Supply, Installation and Configuration of File Analysis Software
RFT 142119
Products/services: System, storage and content management software package📦
Short description:
“DAFM requires a File Analysis Software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial...”
Short description
DAFM requires a File Analysis Software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial files and emails in preparation for a new document and records management system which will be rolled out across the Department. This software solution will help to ensure that only those records required for migration to the new environment will be migrated.
This on-premises solution will assist DAFM’s compliance with the EU GDPR regulations on Rights of Access by the Data Subject (Article 15) and Rectification and Erasure (Article 16).
The Department has a strong commitment to the information security of its clients, both internal and external (ISO 27001:2013 certified) providing an excellent customer service.
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Estimated value excluding VAT: EUR 300 000 💰
1️⃣
Additional products/services: Document management software package📦
Additional products/services: Document management system📦
Additional products/services: Data analysis services📦
Place of performance: Éire/Ireland🏙️
Description of the procurement:
“DAFM requires a File Analysis Software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial...”
Description of the procurement
DAFM requires a File Analysis Software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial files and emails in preparation for a new document and records management system which will be rolled out across the Department. This software solution will help to ensure that only those records required for migration to the new environment will be migrated.
This on-premises solution will assist DAFM’s compliance with the EU GDPR regulations on Rights of Access by the Data Subject (Article 15) and Rectification and Erasure (Article 16).
The Department has a strong commitment to the information security of its clients, both internal and external (ISO 27001:2013 certified) providing an excellent customer service.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 300 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: Two (2) possible twelve (12) month extensions.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2018-12-18
17:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 3
Conditions for opening of tenders: 2018-12-18
17:00 📅
Complementary information Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Review body
Name: High Court of Ireland
Postal address: Four Courts
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2018/S 221-505392 (2018-11-13)
Contract award notice (2019-08-29) Contracting authority Name and addresses
Postal address: Agriculture House, Kildare Street
Object Scope of the procurement
Short description:
“DAFM requires a file analysis software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial...”
Short description
DAFM requires a file analysis software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial files and emails in preparation for a new document and records management system which will be rolled out across the Department. This software solution will help to ensure that only those records required for migration to the new environment will be migrated.
This on-premises solution will assist DAFM’s compliance with the EU GDPR regulations on rights of access by the data subject (Article 15) and rectification and erasure (Article 16).
The Department has a strong commitment to the information security of its clients, both internal and external (ISO 27001:2013 certified) providing an excellent customer service.
Show more
Total value of the procurement (excluding VAT): EUR 216 700 💰
Description
Description of the procurement:
“DAFM requires a file analysis software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial...”
Description of the procurement
DAFM requires a file analysis software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial files and emails in preparation for a new document and records management system which will be rolled out across the Department. This software solution will help to ensure that only those records required for migration to the new environment will be migrated.
This on-premises solution will assist DAFM’s compliance with the EU GDPR regulations on rights of access by the data subject (Article 15) and rectification and erasure (Article 16).
The Department has a strong commitment to the information security of its clients, both internal and external (ISO 27001:2013 certified) providing an excellent customer service.
Show more Award criteria
Quality criterion (name): Functional and technical specs
Quality criterion (weighting): 250
Quality criterion (name): Scalability and performance
Quality criterion (weighting): 100
Quality criterion (name): Implementation plan
Quality criterion (weighting): 50
Quality criterion (name): Support and maintenance
Cost criterion (name): Costs
Cost criterion (weighting): 550
Procedure Administrative information
Previous publication concerning this procedure: 2018/S 221-505392
Award of contract
1️⃣
Contract Number: 1
Title: Supply, Installation and Configuration of File Analysis Software
Date of conclusion of the contract: 2019-03-06 📅
Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
Name and address of the contractor
Name: Smarttech247
Postal address:
“Unit 17A Ground Floor, 4700 avenue 4000, Cork Aiport Business Park, Airport Road”
Postal town: Cork
Postal code: T12 XE1E
Country: Ireland 🇮🇪
Region: Éire/Ireland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 216 700 💰
Source: OJS 2019/S 168-411453 (2019-08-29)