Provision of Event Management and Programming services for the Fanzones events associated with UEFA Euro 2020

Short description

Dublin City Council proposes to engage in a competitive process for the establishment of a Framework Agreement for event management and programming services for UEFA EURO 2020.

Dublin will host four games in total, 3 group matches and 1 round of 16 game. The matches will take place in the Aviva Stadium.

In tandem with the football matches it is proposed to have a number of complementary activities taking place. These will include organised public viewing areas and a football festival village (together the Fanzones).

Dublin City Council is seeking the services of a suitably qualified provider to develop a creative direction for the UEFA EURO 2020 football festival village and public viewing areas along with the management of programming, marketing, health and safety and all operational and logistical elements.

Please see tender documents, available at www.etenders.gov.ie — RFT ID 139270, for full details.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended,

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The Framework Agreement is primarily for use by the Euro 2020 Project, but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted;

8) Suppliers should note the following when making their submission:

— to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile,

— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,

— instead, use only the ‘Upload’ option, which will enable monitoring of the upload,

— suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload,

— there is a max upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload,

— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0)21 2439277 (9:00 a.m.–17:30 p.m. GMT)

9) Tenders may be submitted in English or in the Irish language;

10) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA);

11) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7;

12) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:139270) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response.

All queries must be submitted before 16.10.2018 at 12:00 noon to enable issue of responses to all interested parties.

13) Where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.