Invitation to Tender to Establish a Single Party Framework for a Waste Enforcement Service

Dublin City Council

Dublin City Council proposes to award a contract for the provision of a waste enforcement service for a period of 3 years, the contract may be extended for a further period of not more than 12 months, subject to the annual, periodic and other reviews.

Deadline

The time limit for receipt of tenders was 2019-01-21. The procurement was published on 2018-12-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2018-12-07 Contract notice
2019-06-05 Contract award notice
Contract notice (2018-12-07)
Object
Scope of the procurement
Title: Environmental services
Reference number: etenders reference no. 143523
Short description:
Dublin City Council proposes to award a contract for the provision of a waste enforcement service for a period of 3 years, the contract may be extended for a further period of not more than 12 months, subject to the annual, periodic and other reviews.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Environmental services 📦
Additional CPV: Sewage, refuse, cleaning and environmental services 📦
Place of performance
NUTS region: Eastern and Midland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: padraic.lalor@dublincity.ie 📧
Phone: +353 2224344 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139238&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139238&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-12-07 📅
Submission deadline: 2019-01-21 📅
Publication date: 2018-12-11 📅
Identifiers
Notice number: 2018/S 238-544014
OJ-S issue: 238
Additional information
The date and time set out above is subject to change at the discretion of Dublin City Council.

Object
Scope of the procurement
Estimated total value: 9 000 000 EUR 💰
Short description:
Dublin City Council proposes to award a contract for the provision of a waste enforcement service for a period of 3 years, from the date of commencement, and the contract may be extended for a further period of not more than 12 months, subject to the annual, periodic and other reviews, at the sole discretion of the Council.
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While it is envisaged that the contract will be for a 3 year period, the award of and duration of the contract is strictly subject to the provision of a sufficient annual grant from the Department of Communications, Climate Action and Environment. The contract will be reviewed on an annual basis and the continuance of the contract for each subsequent year is subject to the provision of a sufficient annual grant and the Council’s continued obligation and requirement to provide a waste enforcement service under the current national structures. The full time numbers employed may be decreased or increased up to the maximum numbers specified in the tender throughout the tender period. The provision and management of up to fourteen (14) Waste Enforcement Officers (including one position of Waste Enforcement Manager) — to assist in the administration and enforcement of Waste and Environmental Legislation.
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The provision and management of up to ten (10) Waste Enforcement Officers to assist in the administration and enforcement of the Transfrontier Shipment Regulations and the Regulation of Brokers and Dealers and all other associated Regulations (National Service), including the Eastern Midlands Waste Management Plan 2015-2021 (and subsequent plans) on behalf of the National Trans-Frontier Shipment Office (DCC).
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During the course of the contract there may be a requirement for additional full or part time officers to cover waste enforcement services in the Eastern Midlands Region as required on a case by case basis. Any such service must be authorised by the Eastern Midlands Regional Lead Authority Coordinator (DCC).
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Estimated value excluding VAT: 9 000 000 EUR 💰
Duration: 48 months
Description of renewals:
The contract for will be for a period of 3 years, from the date of commencement, and the contract may be extended for a further period of not more than 12 months.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions: Please refer to tender document.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2019-01-21 📅
Tender opening time: 12:00
Additional information:
The date and time set out above is subject to change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Fingal County Council
Postal address: Couty Hall Main Street Swords
Postal town: Dublin County
Postal code: N/a
Country: Dublin 🏙️
Awarding authority name: South Dublin Couty Council
Postal address: County Hall Tallaght
Postal town: Dublin
Postal code: 24
Contact
Contact point: Padraic Lalor
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Contact point: Brian White
E-mail: brian.white@dublincity.ie 📧
Internet address: www.fingal.ie 🌏
: www.sdcc.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139238&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;
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2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required;
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3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
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5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;
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6) The Framework Agreement is primarily for use by the Environment and Transportation Department;
7) Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging;
8) Tenders may be submitted in English or in the Irish language;
9) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA);
10) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11) All queries regarding this tender must be in question format and must be submitted via etenders. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie
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The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 11.1.2019 to enable issue of responses to all interested parties.
12) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Service from which information about the review procedure may be obtained
Name: Please consult your solicitor.
Source: OJS 2018/S 238-544014 (2018-12-07)
Contract award notice (2019-06-05)
Object
Scope of the procurement
Total value of the procurement: 12 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-06-05 📅
Publication date: 2019-06-07 📅
Identifiers
Notice number: 2019/S 109-266260
Refers to notice: 2018/S 238-544014
OJ-S issue: 109
Additional information
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act; 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required; 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications; 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties; 6) The Framework Agreement is primarily for use by the Environment and Transportation Department; 7) Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging; 8) Tenders may be submitted in English or in the Irish language; 9) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA); 10) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7; 11) All queries regarding this tender must be in question format and must be submitted via etenders. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 11.1.2019 to enable issue of responses to all interested parties; 12) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Short description:
Dublin City Council proposes to award a contract for the provision of a waste enforcement service for a period of 3 years, from the date of commencement and the contract may be extended for a further period of not more than 12 months, subject to the annual, periodic and other reviews, at the sole discretion of the Council.
Show more
While it is envisaged that the contract will be for a 3 year period, the award of and duration of the contract is strictly subject to the provision of a sufficient annual grant from the Department of Communications, Climate Action and Environment. The contract will be reviewed on an annual basis and the continuance of the contract for each subsequent year is subject to the provision of a sufficient annual grant and the Council’s continued obligation and requirement to provide a waste enforcement service under the current national structures. The full time numbers employed may be decreased or increased up to the maximum numbers specified in the tender throughout the tender period. The provision and management of up to fourteen (14) waste enforcement officers (including one position of waste enforcement manager) — to assist in the administration and enforcement of waste and environmental legislation.
Show more
The provision and management of up to ten (10) waste enforcement officers to assist in the administration and enforcement of the trans-frontier shipment regulations and the regulation of brokers and dealers and all other associated regulations (national service), including the Eastern Midlands Waste Management Plan 2015-2021 (and subsequent plans) on behalf of the national trans-frontier Shipment Office (DCC).
Show more
Description of options: 3 year contract with option to extend for 4th year.

Procedure
Award criteria
Quality criterion (name): Team tobe put in place
Quality criterion (weighting): 2000
Quality criterion (name): Understanding of brief
Quality criterion (weighting): 1000
Quality criterion (name): Training and staff development
Quality criterion (weighting): 750
Quality criterion (name): Monitoring and reporting of service
Quality standards achieved
Quality criterion (weighting): 500
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 5000

Award of contract
Date of contract conclusion: 2019-06-01 📅
Name: Certification Europe Ltd
National registration number: 6323792 Q
Postal address: 20A Beckett Way
Postal town: Dublin
Postal code: 12
Country: Ireland 🇮🇪
Phone: +353 6429300 📞
E-mail: ecassin@certificationeurope.com 📧
Country: Dublin 🏙️
Internet address: http://https://www.certificationeurope.com/ 🌏
Total value of the procurement: 12 000 000 EUR 💰
Information about tenders
Number of tenders received: 2

Reference
Additional information
2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required;
Show more
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
Show more
10) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7;
The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 11.1.2019 to enable issue of responses to all interested parties;
Source: OJS 2019/S 109-266260 (2019-06-05)
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