Framework Agreement for the provision of Postal Services (Lot 1) and the provision of Print and Distribution (Fulfilment) Services (Lot 2)

Dublin City Council

Dublin City Council wishes to establish 2 multi-party Framework Agreements for the provision of Postal Services (Lot 1) and the provision of Print and Distribution (Fulfilment) Services (Lot 2), using the open procedure, both for a maximum of 4 years and both will be regional Framework Agreements and will be available to South Dublin County Council, Dún Laoghaire-Rathdown County Council and Fingal County Council. The top scoring tenderer under each lot will be awarded a contract by Dublin City Council and the other councils may run mini-competitions.

Deadline

The time limit for receipt of tenders was 2018-12-03. The procurement was published on 2018-11-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Dublin City Council

What?

• Mailing-list compilation and mailing services › Mailing services
• Post and courier services › Postal services
• Services related to printing › Printing and distribution services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2018-11-02	Contract notice
2019-09-10	Contract award notice

Contract notice (2018-11-02)
Object
Scope of the procurement
Title: Postal services
Reference number: 141418
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Postal services 📦
Additional CPV: Postal services 📦
Printing and distribution services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Procurement and Stores Management, Block 1 Floor 7, Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: bert.courtney@dublincity.ie 📧
Phone: +353 2226560 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137002&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137002&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-11-02 📅
Submission deadline: 2018-12-03 📅
Publication date: 2018-11-06 📅
Identifiers
Notice number: 2018/S 213-488590
OJ-S issue: 213
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended. 5) The Framework Agreement is primarily for use by Dublin City Council and may be used by South Dublin County Council, Dún Laoghaire-Rathdown County Council or Fingal County Council. 6) Emailed/faxed/late tenders will not be accepted. Submissions must be sent via the eTenders website, electronic postbox facility only. 7) Tenders may be submitted in English or in the Irish language. 8) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 9) Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7. 10) All queries regarding this tender must be emailed to submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 141418. Queries must be in question format. Responses will be circulated to those candidates that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 midday on the 22.11.2018 to enable issue of responses to all interested parties. 11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.

5) The Framework Agreement is primarily for use by Dublin City Council and may be used by South Dublin County Council, Dún Laoghaire-Rathdown County Council or Fingal County Council.

6) Emailed/faxed/late tenders will not be accepted. Submissions must be sent via the eTenders website, electronic postbox facility only.

7) Tenders may be submitted in English or in the Irish language.

8) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

9) Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

10) All queries regarding this tender must be emailed to submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 141418. Queries must be in question format. Responses will be circulated to those candidates that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie

The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 midday on the 22.11.2018 to enable issue of responses to all interested parties.

11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Estimated total value: 5 500 000 EUR 💰
Title of the lot: Postal Services
Lot number: 1
Short description:

Dublin City Council wishes to establish a multi-party Framework Agreements for the provision of Postal Services using the open procedure. It will be available to South Dublin County Council, Dún Laoghaire-Rathdown County Council and Fingal County Council. The top scoring tenderer will be awarded a contract by for a maximum of 4 years by Dublin City Council and the other councils may run mini-competitions.

Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 48 months
Title of the lot: Printing and Distribution Services
Lot number: 2
Short description:

Dublin City Council wishes to establish a multi-party Framework Agreements for the provision of Print and Distribution Services (Fulfilment Services) using the open procedure. It will be available to South Dublin County Council, Dún Laoghaire-Rathdown County Council and Fingal County Council. The top scoring tenderer will be awarded a contract by Dublin City Council for a maximum of 4 years. The other councils may run mini-competitions.

Estimated value excluding VAT: 500 000 EUR 💰
Place of performance
Main site or place of performance: Dublin City Administrative Area.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2018-12-04 📅
Tender opening time: 10:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Bert Courtney
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137002&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.

5) The Framework Agreement is primarily for use by Dublin City Council and may be used by South Dublin County Council, Dún Laoghaire-Rathdown County Council or Fingal County Council.

6) Emailed/faxed/late tenders will not be accepted. Submissions must be sent via the eTenders website, electronic postbox facility only.

7) Tenders may be submitted in English or in the Irish language.

8) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

9) Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

10) All queries regarding this tender must be emailed to submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 141418. Queries must be in question format. Responses will be circulated to those candidates that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie

The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 midday on the 22.11.2018 to enable issue of responses to all interested parties.

11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Body responsible for mediation procedures
Name: Please contact your solicitor
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2018/S 213-488590 (2018-11-02)

Contract award notice (2019-09-10)
Object
Scope of the procurement
Short description:

Dublin City Council wishes to establish 2 multi-party framework agreements for the provision of postal services (Lot 1) and the provision of print and distribution (fulfilment) services (Lot 2), using the open procedure, both for a maximum of 4 years and both will be regional framework agreements and will be available to South Dublin County Council, Dún Laoghaire-Rathdown County Council and Fingal County Council. The top scoring tenderer under each lot will be awarded a contract by Dublin City Council and the other councils may run mini competitions.

Total value of the procurement: 4 400 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-09-10 📅
Publication date: 2019-09-13 📅
Identifiers
Notice number: 2019/S 177-431810
Refers to notice: 2018/S 213-488590
OJ-S issue: 177
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required. 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 5) The framework agreement is primarily for use by Dublin City Council and may be used by South Dublin County Council, Dún Laoghaire-Rathdown County Council or Fingal County Council. 6) Emailed/faxed/late tenders will not be accepted. Submissions must be sent via the eTenders website, electronic postbox facility only. 7) Tenders may be submitted in English or in the Irish language. 8) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 9) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7. 10) All queries regarding this tender must be emailed to submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 141418. Queries must be in question format. Responses will be circulated to those candidates that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 midday on the 22.11.2018 to enable issue of responses to all interested parties. 11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required.

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5) The framework agreement is primarily for use by Dublin City Council and may be used by South Dublin County Council, Dún Laoghaire-Rathdown County Council or Fingal County Council.

6) Emailed/faxed/late tenders will not be accepted. Submissions must be sent via the eTenders website, electronic postbox facility only.

7) Tenders may be submitted in English or in the Irish language.

8) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

9) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

10) All queries regarding this tender must be emailed to submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 141418. Queries must be in question format. Responses will be circulated to those candidates that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie

The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 midday on the 22.11.2018 to enable issue of responses to all interested parties.

11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:

Dublin City Council wishes to establish a multi-party framework agreements for the provision of postal services using the open procedure. It will be available to South Dublin County Council, Dún Laoghaire-Rathdown County Council and Fingal County Council. The top scoring tenderer will be awarded a contract by for a maximum of 4 years by Dublin City Council and the other councils may run mini competitions.

Description of options:

The contract will be for 1 year with the option to renew for a further 3 periods of 1 year, subject to the maximum duration of 4 years.

Short description:

Dublin City Council wishes to establish a multi-party framework agreements for the provision of print and distribution services (fulfilment services) using the open procedure. It will be available to South Dublin County Council, Dún Laoghaire-Rathdown County Council and Fingal County Council. The top scoring tenderer will be awarded a contract by Dublin City Council for a maximum of 4 years. The other councils may run mini competitions.

Procedure
Award criteria
Quality criterion (name): Contract management
Quality criterion (weighting): 25
Quality criterion (name): Methodology for delivery of postal service
Quality criterion (weighting): 35
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 40
Quality criterion (name): Methodology for delivery of provision of print and distribution (fulfilment) services
Quality criterion (weighting): 20
Quality criterion (name): Process for ensuring compliance with GDPR
Quality criterion (weighting): 15

Award of contract
Date of contract conclusion: 2019-08-06 📅
Name: An Post
National registration number: IE4736920J
Postal address: Room 2 182, GPO
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 0868508753 📞
E-mail: jason.byrne@anpost.ie 📧
Country: Dublin 🏙️
Internet address: http://www.anpost.ie 🌏
Total value of the procurement: 4 000 000 EUR 💰
Name: PrintPost Ltd
National registration number: IE8214174V
Postal address: Broomhill Business Pk
Postal town: Tallaght
Phone: +353 14513355 📞
E-mail: david.horan@printpost.ie 📧
Internet address: http://www.printpost.ie 🌏
Date of contract conclusion: 2019-06-07 📅
Name: Docket and Form International Ltd
National registration number: 87588
Postal address: 16 Parkmore Industrial Estate, Longmile Road
Phone: +353 14508006 📞
E-mail: jenny@dafil.ie 📧
Internet address: http://www.Dafil.ie 🌏
Total value of the procurement: 400 000 EUR 💰
Name: Hybrid Mail Solutions Ltd
National registration number: N/a
Postal address: Site 6 Lisnaskea Business Complex, Co. Ferman
Postal town: Lisnaskea
Phone: +44 2867723100 📞
E-mail: columcourtney@hybridmailsolutions.com 📧
Internet address: http://www.hybridmailsolutions.com 🌏
Name: Sooner than Later Solutions Ltd
National registration number: 9800699M
Postal address: 24 Kill Avenue, Co. Dublin
Postal town: Dún Laoghaire
Phone: +353 12844777 📞
E-mail: mark@soonerthanlater.com 📧
Internet address: http://www.soonerthanlater.com 🌏
Name: Tico Mail Works
National registration number: 3232218DH
Postal address: T8 Maple Ave
Postal town: Blackrock
Postal code: Stillorgan Industria
Phone: +353 12959077 📞
E-mail: alex.pigot@ticomailworks.ie 📧
Internet address: http://www.ticomailworks.ie 🌏
Information about tenders
Number of tenders received: 2
6

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required.

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

5) The framework agreement is primarily for use by Dublin City Council and may be used by South Dublin County Council, Dún Laoghaire-Rathdown County Council or Fingal County Council.

9) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 midday on the 22.11.2018 to enable issue of responses to all interested parties.

Source: OJS 2019/S 177-431810 (2019-09-10)

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