Facility Management Hard Services to the Irish Prision Service

The Office of Government Procurement

"In summary, the services comprise:
Planned Preventative Maintenance of Facility Management (Hard Services) including building mechanical, electrical, security, fabric, machinery and equipment assets.
Ditto as last but for Reactive Maintenance.
Call out service.
Supplementary trade and administrative resources.
Small projects related to the refurbishment, adaption, redecoration and replacement of elements of IPS site buildings and infrastructure.
Elements of Specialist FM services for certain sites, for example terminal cleaning.
Contract management (for example, the provision of a Helpdesk service, management of direct IPS subcontractors, input into IPS’s Asset Management System, provision of a CAFM system, Contract Management, Project Management, Health and Safety, back office support and overheads, etc).
The full scope of FM services must be managed by the appointed FM Contractor on behalf of the IPS."

Deadline

The time limit for receipt of tenders was 2018-11-30. The procurement was published on 2018-10-26.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• LMC Group Ltd

Who?

• The Office of Government Procurement

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2018-10-26	Contract notice
2019-08-01	Additional information
2020-08-14	Contract award notice

Contract notice (2018-10-26)
Object
Scope of the procurement
Title: Building and facilities management services
Reference number: FBM065C
Short description:

"In summary, the services comprise: Planned Preventative Maintenance of Facility Management (Hard Services) including building mechanical, electrical, security, fabric, machinery and equipment assets. Ditto as last but for Reactive Maintenance. Call out service. Supplementary trade and administrative resources. Small projects related to the refurbishment, adaption, redecoration and replacement of elements of IPS site buildings and infrastructure. Elements of Specialist FM services for certain sites, for example terminal cleaning. Contract management (for example, the provision of a Helpdesk service, management of direct IPS subcontractors, input into IPS’s Asset Management System, provision of a CAFM system, Contract Management, Project Management, Health and Safety, back office support and overheads, etc). The full scope of FM services must be managed by the appointed FM Contractor on behalf of the IPS."

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Building and facilities management services 📦
Additional CPV: Facilities management services involving computer operation 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: The Office of Government Procurement
Postal address: 3A Mayor Street Upper
Postal code: D01 PF72
Postal town: Dublin 1
Contact
Internet address: http://www.ogp.gov.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +353 761008000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137346&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137346&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-10-26 📅
Submission deadline: 2018-11-30 📅
Publication date: 2018-10-30 📅
Identifiers
Notice number: 2018/S 209-477650
OJ-S issue: 209
Additional information

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT no 141741).

Object
Scope of the procurement
Short description:

"In summary, the services comprise:

Planned Preventative Maintenance of Facility Management (Hard Services) including building mechanical, electrical, security, fabric, machinery and equipment assets.

Ditto as last but for Reactive Maintenance.

Call out service.

Supplementary trade and administrative resources.

Small projects related to the refurbishment, adaption, redecoration and replacement of elements of IPS site buildings and infrastructure.

Elements of Specialist FM services for certain sites, for example terminal cleaning.

Contract management (for example, the provision of a Helpdesk service, management of direct IPS subcontractors, input into IPS’s Asset Management System, provision of a CAFM system, Contract Management, Project Management, Health and Safety, back office support and overheads, etc).

The full scope of FM services must be managed by the appointed FM Contractor on behalf of the IPS."

Estimated total value: 71 000 000 EUR 💰
Short description:

Estimated value excluding VAT: 71 000 000 EUR 💰
Duration: 60 months
Description of options:

The Contracting Authority reserves the right to extend the Term for a period or periods of up to [12] months with a maximum of [2] such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed seven (7) years in aggregate.

Place of performance
Main site or place of performance: Dublin 1

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT no 141741).

Economic and financial standing:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT no 141741).

Minimum level(s) of standards:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT no 141741).

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: IE3229842HH
Contact
Contact point: Tender Operations
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137346&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT no 141741).

Source: OJS 2018/S 209-477650 (2018-10-26)

Additional information (2019-08-01)
Object
Scope of the procurement
Short description:

In summary, the services comprise: Planned preventative maintenance of facility management (hard services) including building mechanical, electrical, security, fabric, machinery and equipment assets. Ditto as last but for reactive maintenance Call out service Supplementary trade and administrative resources. Small projects related to the refurbishment, adaption, redecoration and replacement of elements of IPS site buildings and infrastructure. Elements of specialist FM services for certain sites, for example terminal cleaning Contract management (for example, the provision of a helpdesk service, management of direct IPS sub-contractors, input into IPS’s Asset management system, provision of a CAFM system, contract management, project management, health and safety, back office support and overheads, etc). The full scope of FM services must be managed by the appointed FM Contractor on behalf of the IPS.

Notice metadata
Document type: Additional information

Contracting authority
Identity
Awarding authority name: The Minister for Justice and Equality
Postal address: 51 St Stephen’s Green
Postal town: Dublin 2

Reference
Dates
Date dispatched: 2019-08-01 📅
Publication date: 2019-08-06 📅
Identifiers
Notice number: 2019/S 150-370945
Refers to notice: 2018/S 209-477650
OJ-S issue: 150

Object
Scope of the procurement
Short description:

In summary, the services comprise:

Planned preventative maintenance of facility management (hard services) including building mechanical, electrical, security, fabric, machinery and equipment assets.

Ditto as last but for reactive maintenance

Call out service

Elements of specialist FM services for certain sites, for example terminal cleaning

Contract management (for example, the provision of a helpdesk service, management of direct IPS sub-contractors, input into IPS’s Asset management system, provision of a CAFM system, contract management, project management, health and safety, back office support and overheads, etc).

The full scope of FM services must be managed by the appointed FM Contractor on behalf of the IPS.

Source: OJS 2019/S 150-370945 (2019-08-01)

Contract award notice (2020-08-14)
Object
Scope of the procurement
Short description:

‘In summary, the services comprise: Planned preventative maintenance of facility management (Hard Services) including building mechanical, electrical, security, fabric, machinery and equipment assets. Ditto as last but for reactive maintenance Call out service Supplementary trade and administrative resources. Small projects related to the refurbishment, adaption, redecoration and replacement of elements of IPS site buildings and infrastructure. Elements of specialist FM services for certain sites, for example terminal cleaning Contract management (for example, the provision of a Helpdesk service, management of direct IPS subcontractors, input into IPS’s asset management system, provision of a CAFM system, contract management, project management, health and safety, back office support and overheads, etc.). The full scope of FM services must be managed by the appointed FM contractor on behalf of the IPS.’

Total value of the procurement: 69 979 930 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: The Irish Prison Service
Postal town: Dublin

Reference
Dates
Date dispatched: 2020-08-14 📅
Publication date: 2020-08-19 📅
Identifiers
Notice number: 2020/S 160-390571
OJ-S issue: 160
Additional information

The contracting authority reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The term will not exceed seven (7) years in aggregate.

Object
Scope of the procurement
Short description:

‘In summary, the services comprise:

Planned preventative maintenance of facility management (Hard Services) including building mechanical, electrical, security, fabric, machinery and equipment assets.

Contract management (for example, the provision of a Helpdesk service, management of direct IPS subcontractors, input into IPS’s asset management system, provision of a CAFM system, contract management, project management, health and safety, back office support and overheads, etc.).

The full scope of FM services must be managed by the appointed FM contractor on behalf of the IPS.’

Ditto as last but for reactive maintenance.

Elements of specialist FM services for certain sites, for example terminal cleaning.

Description of options:

Additional information:

Place of performance
Main site or place of performance: Dublin 1.

Procedure
Award criteria
Quality criterion (name): Previous contract experience
Quality criterion (weighting): 400
Quality criterion (name): Health and safety
Quality criterion (weighting): 120
Quality criterion (name): Organisation structure and resources
Quality criterion (weighting): 100
Quality criterion (name): Computer aided facilities management (‘CAFM’) system and helpdesk
Quality management system
Quality criterion (weighting): 80
Cost criterion (name): Financial robustness
Cost criterion (weighting): 200

Award of contract
Date of contract conclusion: 2020-07-20 📅
Name: LMC Group Ltd
National registration number: N/a
Postal address: 5 The Courtyard, Kilcarbery Park, Nangor Road, Clondalkin
Postal town: Dublin 22
Country: Ireland 🇮🇪
Phone: +353 872703172 📞
E-mail: pkavanagh@lmcgroup.ie 📧
Internet address: http://www.lmcgroup.ie 🌏
Total value of the procurement: 69979930.28 EUR 💰
Information about tenders
Number of tenders received: 3

Reference
Additional information

Please refer to the request for tender documents associated with the notice published on www.etenders.gov.ie (RFT #141741).

Complementary information
Review body
Information about review deadlines:

Please refer to the request for tender documents associated with the notice published on www.etenders.gov.ie (RFT #141741).

Source: OJS 2020/S 160-390571 (2020-08-14)

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