Establishment of a Multi-Party Framework Agreement for a selection of trade and knowledge events

Enterprise Ireland

Enterprise Ireland proposes to establish a framework agreement of qualifying competent suppliers of Exhibition Design Services for a selection of trade and knowledge events. The events comprise national group stands at international trade shows; staging and display requirements for trade missions and conferences and seminars, arrangements for one-to-one meetings, ad-hoc events and branding requirements. It is envisaged that approximately 30 exhibition stands and between 5 and 15 other projects will be organised annually in several countries worldwide. The exhibition stands will vary in overall size from approximately 10sqm to approximately 200sqm. The primary areas of service delivery that will be required under this framework agreement are detailed below:
A) Custom Designed Stands and Showcases for Enterprise Ireland
B) Enhanced Shell Schemes for Enterprise Ireland
C) Staging and Branding Items for Conferences

Deadline

The time limit for receipt of tenders was 2018-10-22. The procurement was published on 2018-08-27.

Who?

• Enterprise Ireland

What?

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2018-08-27	Contract notice

Contract notice (2018-08-27)
Object
Scope of the procurement
Title: Exhibition stands
Reference number: 2018/31
Short description:

Enterprise Ireland proposes to establish a framework agreement of qualifying competent suppliers of Exhibition Design Services for a selection of trade and knowledge events. The events comprise national group stands at international trade shows; staging and display requirements for trade missions and conferences and seminars, arrangements for one-to-one meetings, ad-hoc events and branding requirements. It is envisaged that approximately 30 exhibition stands and between 5 and 15 other projects will be organised annually in several countries worldwide. The exhibition stands will vary in overall size from approximately 10sqm to approximately 200sqm. The primary areas of service delivery that will be required under this framework agreement are detailed below: A) Custom Designed Stands and Showcases for Enterprise Ireland B) Enhanced Shell Schemes for Enterprise Ireland C) Staging and Branding Items for Conferences

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Exhibition stands 📦
Additional CPV: Exhibition equipment 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Enterprise Ireland
Postal address: The Plaza, East Point Business
Postal town: Dublin 3
Contact
Internet address: http://www.enterprise-ireland.com 🌏
E-mail: irene.sadleir@enterprise-ireland.com 📧
Phone: +353 17272998 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=134387&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=134387&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-08-27 📅
Submission deadline: 2018-10-22 📅
Publication date: 2018-08-30 📅
Identifiers
Notice number: 2018/S 166-378695
OJ-S issue: 166
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition.

Object
Scope of the procurement
Short description:

A) Custom Designed Stands and Showcases for Enterprise Ireland

B) Enhanced Shell Schemes for Enterprise Ireland

C) Staging and Branding Items for Conferences

Estimated total value: 1 200 000 EUR 💰
Estimated value excluding VAT: 1 200 000 EUR 💰
Duration: 36 months
Description of renewals:

Option to extend for an additional 12 months subject to satisfactory performance, business needs and budgetary constraints.

Description of options:

The framework agreement will be for three (3) years, with the option to extend for one (1) year subject to a maximum of four (4) years subject to satisfactory performance, business needs and budgetary constraints.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the Invitation to tender document available to download from www.etenders.gov.ie only under RFT ID 138 955

Contract execution
Contract performance conditions:

Please refer to the Invitation to tender document available to download from www.etenders.gov.ie only under RFT ID 138 955

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 12
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2018-10-22 📅
Tender opening time: 17:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Irene Sadleir
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=134387&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties

2) This is the sole call for competition for this service.

3) Enterprise Ireland will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of this contract that tenderers are tax compliant and will furnish the relevant information to Enterprise Ireland when requested to verify their tax complaince.

6) If for any reason, it is not possible to establish the framework following the conclusion of this competitive process, Enterprise Ireland reserves the right to admit to the framework the next highest scoring tenderer.

7) At its absolute discretion, Enterprise Ireland may elect to terminate this procurement process at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

9) Without prejudice to the principle of equal treatment, Enterprise Ireland is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return FULLY COMPLETED documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2018/S 166-378695 (2018-08-27)

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