The provision of Cleaning Services at the Environmental Protection Agency Dublin Campus, Clonskeagh for a maximum duration of four (4) years

Environmental Protection Agency

The establishment of a single party framework agreement for the provision of Cleaning Services at the Environmental Protection Agency Dublin Campus, Clonskeagh for a maximum duration of four (4) years.
The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.
The EPA Dublin Campus is spread over four main office buildings.
The total area is circa 3 000 M2. The buildings contain a mix of cellular offices, open plan office space, laboratories, meeting rooms, store rooms, circulation areas, canteen, fire escapes, toilets and shower rooms.

Deadline

The time limit for receipt of tenders was 2017-08-25. The procurement was published on 2017-07-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Grosvenor Cleaning Services Ltd

Who?

• Environmental Protection Agency

What?

Where?

• Dublin
• South-East

Procurement history

Date	Document
2017-07-25	Contract notice
2019-10-21	Contract award notice

Contract notice (2017-07-25)
Object
Scope of the procurement
Title: Cleaning services
Short description:

The establishment of a single party framework agreement for the provision of Cleaning Services at the Environmental Protection Agency Dublin Campus, Clonskeagh for a maximum duration of four (4) years. The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework. The EPA Dublin Campus is spread over four main office buildings. The total area is circa 3 000 M2. The buildings contain a mix of cellular offices, open plan office space, laboratories, meeting rooms, store rooms, circulation areas, canteen, fire escapes, toilets and shower rooms.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦
Additional CPV: Building-cleaning services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: Environmental Protection Agency
Postal address: Headquarters
Postal code: PO Box 3000
Postal town: Johnstown Castle Estate
Contact
Internet address: https://www.epa.ie/ 🌏
E-mail: p.fitzgerald@epa.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=116183&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-07-25 📅
Submission deadline: 2017-08-25 📅
Publication date: 2017-07-28 📅
Identifiers
Notice number: 2017/S 143-294729
OJ-S issue: 143
Additional information

All information relating to tenders is published on www.etenders.gov.ie only (Ref ID: 121608).

Object
Scope of the procurement
Short description:

The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.

The EPA Dublin Campus is spread over four main office buildings.

Estimated total value: 320 000 EUR 💰
Short description:

The total area is circa 3 000 M2. The buildings contain a mix of cellular offices, open plan office space, laboratories, meeting rooms, store rooms, circulation areas, canteen, fire escapes, toilets and shower rooms. EPA Dublin Campus buildings accommodate approximately 140 staff and are open to the public from 9:00 — 17:00 Monday to Friday.

The framework will include but will not be limited to the following main categories of service:

Element 1:Cleaning Services (Internal Areas).

Element 2: Window Cleaning Services.

Element 3: Canteen Support Services.

Element 4: Specialist Cleaning Services.

Estimated value excluding VAT: 320 000 EUR 💰
Duration: 48 months
Additional information:

All information relating to tenders is published on www.etenders.gov.ie only (Ref ID: 121608).

Place of performance
Main site or place of performance: Clonskeagh, dublin.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

See details in Qualification Questionnaire on www.etenders.gov.ie (Ref ID: 121608).

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paul Fitzgerald
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/334 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=116183&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

ETenders RFT ID: 121608

1. The estimated total value of the any purchases pursuant to the framework agreement is in the region of EUR260,000 to EUR320,000 (ex. VAT) over the lifetime of the agreement.

It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.

2. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie ) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie ) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.

3. The numbers invited to tender will be the top five (5) subject to that number qualifying.

4. This is the sole call for competition for this service.

5. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.

6. Contract award will be subject to the approval of the competent authorities.

7. The framework agreement will be for two [2] years with an option to extend for two 1 year periods, subject to a maximum duration of four [4] years and subject to satisfactory performance, business needs and budgetary constraints.

For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

8. It will be a condition of award that Applicants are tax compliant.

9. If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

10. At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

11. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

12. Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2017/S 143-294729 (2017-07-25)

Contract award notice (2019-10-21)
Object
Scope of the procurement
Short description:

The establishment of a single party framework agreement for the provision of cleaning services at the Environmental Protection Agency Dublin Campus, Clonskeagh for a maximum duration of four (4) years. The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework. The EPA Dublin Campus is spread over four main office buildings. The total area is circa 3 000 m

Total value of the procurement: 328769.60 EUR 💰
Notice metadata
Document type: Contract award notice
Regulation: European Union
Place of performance
NUTS region: Southern 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-10-21 📅
Publication date: 2019-10-24 📅
Identifiers
Notice number: 2019/S 206-502613
Refers to notice: 2017/S 143-294729
OJ-S issue: 206

Object
Scope of the procurement
Short description:

The total area is circa 3 000 m

The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to health and safety) in the delivery of the services required under the framework.

Element 1: cleaning services (internal areas);

Element 2: window cleaning services;

Element 3: canteen support services;

Element 4: specialist cleaning services.

Place of performance
Main site or place of performance: Dublin.

Procedure
Award criteria
Quality criterion (name): Methodology for delivery of the service
Quality criterion (weighting): 20
Quality criterion (name): Service level agreement
Quality criterion (weighting): 10
Quality criterion (name): Technical merit of the human resources
Sustainability of the proposed services
Quality criterion (weighting): 5
Quality criterion (name): Reliability and continuity of supply
Price (weighting): 50

Award of contract
Date of contract conclusion: 2018-09-01 📅
Name: Grosvenor Cleaning Services Ltd
Postal address: 64C Heather Road, Sandyford Industrial Estate
Postal town: Dublin
Postal code: 18
Country: Ireland 🇮🇪
Phone: +353 12954866 📞
E-mail: cgarvin@grosvenorservices.com 📧
Country: Southern 🏙️
Internet address: http://www.grosvenorservices.com/services/cleaning 🌏
Total value of the procurement: 328769.60 EUR 💰
Information about tenders
Number of tenders received: 4

Reference
Additional information

1) The estimated total value of the any purchases pursuant to the framework agreement is in the region of 260 000 EUR to 320 000 EUR (ex. VAT) over the lifetime of the agreement.

It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement;

2) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

3) The numbers invited to tender will be the top five (5) subject to that number qualifying;

4) This is the sole call for competition for this service;

5) The contracting authority will not be responsible for any costs, charges or expenses incurred by applicants or tenderers;

6) Contract award will be subject to the approval of the competent authorities;

7) The framework agreement will be for two [2] years with an option to extend for two 1 year periods, subject to a maximum duration of four [4] years and subject to satisfactory performance, business needs and budgetary constraints.

For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement;

8) It will be a condition of award that applicants are tax compliant;

9) If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the contracting authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

10) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

11) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

12) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Source: OJS 2019/S 206-502613 (2019-10-21)

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