Specialist Cleaning Services for Residential Housing Units

South Dublin County Council

South Dublin County Council proposes to engage in a competitive process for the establishment of a single party framework agreement for Provision of Specialist Cleaning Services for voids and empty residential properties.
Approximately 200 of SDCC 9200 properties are vacated by tenants each year and any such vacated properties are termed ‘Relets’ and are secured by means of metal screens to windows and doors, and various clearing and cleaning services may be required to be performed to their interiors and exteriors prior to them being re-let.
Such cleaning services may include, for example; clearing property interiors, outhouses and garages of unwanted items such as furniture, floor coverings and white goods; de-infestation works such as fleas/bed bugs and vermin; Sharps (needle/syringes/blades/glass) searches; removal of body fluid spillage; clearing gardens/external areas of unwanted items.

Deadline

The time limit for receipt of tenders was 2017-08-30. The procurement was published on 2017-07-31.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• All Trades Response Group Ltd

Who?

• South Dublin County Council

What?

Procurement history

Date	Document
2017-07-31	Contract notice
2017-11-21	Contract award notice

Contract notice (2017-07-31)
Object
Scope of the procurement
Title: Cleaning services
Reference number: 1767
Short description:

South Dublin County Council proposes to engage in a competitive process for the establishment of a single party framework agreement for Provision of Specialist Cleaning Services for voids and empty residential properties. Approximately 200 of SDCC 9200 properties are vacated by tenants each year and any such vacated properties are termed ‘Relets’ and are secured by means of metal screens to windows and doors, and various clearing and cleaning services may be required to be performed to their interiors and exteriors prior to them being re-let. Such cleaning services may include, for example; clearing property interiors, outhouses and garages of unwanted items such as furniture, floor coverings and white goods; de-infestation works such as fleas/bed bugs and vermin; Sharps (needle/syringes/blades/glass) searches; removal of body fluid spillage; clearing gardens/external areas of unwanted items.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦
Additional CPV: Medical waste services 📦
Place of performance
NUTS region: ie021 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: South Dublin County Council
Postal address: County Hall, Tallaght
Postal code: 24
Postal town: Dublin
Contact
Internet address: http://www.sdcc.ie 🌏
E-mail: tenders@sdublincoco.ie 📧
Phone: +353 14149320 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=116475&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=116475&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-07-31 📅
Submission deadline: 2017-08-30 📅
Publication date: 2017-08-02 📅
Identifiers
Notice number: 2017/S 146-302069
OJ-S issue: 146
Additional information

Submissions must be submitted online via the electronic postbox on www.etenders.gov.ie before 16:00 on the 30.8.2017.

Object
Scope of the procurement
Short description:

Approximately 200 of SDCC 9200 properties are vacated by tenants each year and any such vacated properties are termed ‘Relets’ and are secured by means of metal screens to windows and doors, and various clearing and cleaning services may be required to be performed to their interiors and exteriors prior to them being re-let.

Such cleaning services may include, for example; clearing property interiors, outhouses and garages of unwanted items such as furniture, floor coverings and white goods; de-infestation works such as fleas/bed bugs and vermin; Sharps (needle/syringes/blades/glass) searches; removal of body fluid spillage; clearing gardens/external areas of unwanted items.

Estimated total value: 500 000 EUR 💰
Short description:

South Dublin County Council currently has jurisdiction over approximately 9200 dwellings. Dwelling consist predominantly of traditionally built one storey and two storey houses and flats, and three storey apartment blocks and duplex units of various sizes.

Approximately 200 of these properties are vacated by tenants each year and any such vacated properties are termed ‘Relets’ and are secured by means of metal screens to windows and doors, and various clearing and cleaning services may be required to be performed to their interiors and exteriors prior to them being re-let.

The contract will require some/ all of the following: The contract will require some/ all of the following:

a) A full exit clean on vacant properties which range in size from 1, 2 bedroom apartments and 1-2-3-4 bedroom houses.

b) Chemical Clean Sanitation.

c) Sharps (Needle/Syringes/Blades/Glass) Sweeps and Biological waste disposal.

d) Fire restoration:

— Refuse, debris & ash removal.

— Smoke and odour control / elimination.

— Deodourising & disinfecting.

e) Removal of waste in gardens and external outside areas including fuel sheds/storage units.

f) Removal of asbestos material.

g) Removal of hoarded waste/ transfer of items to storage.

h) Pest Control.

Common procurement vocabulary (CPV):

90910000-9; 90911000-6; 90911100-7; 90921000-9; 90922000-6; 90923000-3; 90924000-0; 90600000-3; 90650000-8; 90670000-4; 90524000-6; 90524100-7; 90524200-8.

Estimated value excluding VAT: 500 000 EUR 💰
Duration: 12 months
Additional information:

Submissions must be submitted online via the electronic postbox on www.etenders.gov.ie before 16:00 on the 30.8.2017.

Place of performance
Main site or place of performance: On www.etenders.gov.ie

Procedure
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2017-08-30 📅
Tender opening time: 16:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Senior Executive Officer
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/277 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=116475&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
Phone: +35 318886000 📞
E-mail: highcourtscentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

In accordance with the European Communities (Public Authorities' Contracts) (Review Procedures) Regulations2010 and the European Communities (Public Authorities' Contracts) (Review Procedures) (Amendment)Regulations 2015.

Source: OJS 2017/S 146-302069 (2017-07-31)

Contract award notice (2017-11-21)
Object
Scope of the procurement
Short description:

South Dublin County Council proposes to engage in a competitive process for the establishment of a single party framework agreement for Provision of Specialist Cleaning Services for voids and empty residential properties Approximately 200 of SDCC 9200 properties are vacated by tenants each year and any such vacated properties are termed ‘Relets’ and are secured by means of metal screens to windows and doors, and various clearing and cleaning services may be required to be performed to their interiors and exteriors prior to them being re-let. Such cleaning services may include, for example; clearing property interiors, outhouses and garages of unwanted items such as furniture, floor coverings and white goods; de-infestation works such as fleas/bed bugs and vermin; Sharps (needle/syringes/blades/glass) searches; removal of body fluid spillage; clearing gardens/external areas of unwanted items.

Total value of the procurement: 144831.51 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Dublin 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-11-21 📅
Publication date: 2017-11-23 📅
Identifiers
Notice number: 2017/S 225-468934
Refers to notice: 2017/S 146-302069
OJ-S issue: 225

Object
Scope of the procurement
Short description:

South Dublin County Council currently has jurisdiction over approximately 9 200 dwellings. Dwelling consist predominantly of traditionally built one storey and two storey houses and flats, and three storey apartment blocks and duplex units of various sizes.

a) A full exit clean on vacant properties which range in size from 1, 2 bedroom apartments and 1-2-3-4 bedroom houses;

b) Chemical Clean Sanitation;

c) Sharps (Needle/Syringes/Blades/Glass) Sweeps and Biological waste disposal;

— Refuse, debris and ash removal,

— Smoke and odour control / elimination,

— Deodourising and disinfecting;

e) Removal of waste in gardens and external outside areas including fuel sheds/storage units;

f) Removal of asbestos material;

g) Removal of hoarded waste/ transfer of items to storage;

90910000-9; 90911000-6; 90911100-7; 90921000-9; 90922000-6; 90923000-3; 90924000-0;

90600000-3; 90650000-8; 90670000-4; 90524000-6; 90524100-7; 90524200-8.

Procedure
Award criteria
Quality criterion (name): Proposed Methodology
Quality criterion (weighting): 20
Quality criterion (name): Contract Management
Training and Continuous Improvement
Cost criterion: Notional Cost
Cost weighting: 40

Award of contract
Date of contract conclusion: 2017-10-24 📅

Complementary information
Review body
Information about review deadlines:

Precise information on deadline(s) for review procedures:

In accordance with the European Communities (Public Authorities' Contracts) (Review Procedures) Regulations 2010 and the European Communities (Public Authorities' Contracts) (Review Procedures) (Amendment) Regulations 2015.

Source: OJS 2017/S 225-468934 (2017-11-21)

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