Specailst Consultancy Framework for Engineering Services

EirGrid plc

EirGrid requires the services of multiple specialist consultants to assist it with the development of the Irish Electricity Transmission System Assets.
EirGrid intends to establish a Framework for the provision of these services using the following Lots:
— Lot 1: Advice on Project Feasibility
— Lot 2: Project Consultant
— Lot 3: Landowner Engagement
— Lot 4: Client Engineering — Technical Authority and Maintenance of the Transmission Assets
— Lot 5: Managed Services — Project Management and Engineering
Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Deadline

The time limit for receipt of tenders was 2017-03-28. The procurement was published on 2017-02-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• EirGrid plc

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2017-02-23	Contract notice
2017-12-21	Contract award notice

Contract notice (2017-02-23)
Object
Scope of the procurement
Title: Architectural, construction, engineering and inspection services
Reference number: ENQEIR556
Short description:

EirGrid requires the services of multiple specialist consultants to assist it with the development of the Irish Electricity Transmission System Assets. EirGrid intends to establish a Framework for the provision of these services using the following Lots: — Lot 1: Advice on Project Feasibility — Lot 2: Project Consultant — Lot 3: Landowner Engagement — Lot 4: Client Engineering — Technical Authority and Maintenance of the Transmission Assets — Lot 5: Managed Services — Project Management and Engineering Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Architectural, construction, engineering and inspection services 📦
Additional CPV: Permits 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: peter.whearity@eirgrid.com 📧
Phone: +353 12370166 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108885&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108885&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-02-23 📅
Submission deadline: 2017-03-28 📅
Publication date: 2017-02-25 📅
Identifiers
Notice number: 2017/S 040-073513
OJ-S issue: 40
Additional information

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Object
Scope of the procurement
Short description:

EirGrid requires the services of multiple specialist consultants to assist it with the development of the Irish Electricity Transmission System Assets.

EirGrid intends to establish a Framework for the provision of these services using the following Lots:

— Lot 1: Advice on Project Feasibility

— Lot 2: Project Consultant

— Lot 3: Landowner Engagement

— Lot 4: Client Engineering — Technical Authority and Maintenance of the Transmission Assets

— Lot 5: Managed Services — Project Management and Engineering

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Estimated total value: 29 000 000 EUR 💰
Title of the lot: Advice on Project Feasibility
Lot number: 1
Short description:

LOT 1: Advice on Project Feasibility

The provision of services for Lot 1 will support the activities carried out by EirGrid as described in the following paragraphs. Services required for project feasibility include:

— Project management including cost, programme and progress reporting;

— Pre-feasibility and feasibility studies for particular technical solutions;

— Cost estimations of technical solutions;

— Programme delivery including estimated planning application periods and construction periods;

— Assessment of environmental sensitivities relating to the project based on preferred route options/corridors or preferred site selection;

— Assessment of social impact based on the preferred route options/corridors or preferred site selection;

— Risk assessments and viability of line or cable routing options;

— Other studies necessary to confirm the feasibility of a line or cable route; and

— Provide project review and feedback;

— Provide a complete project close out file on completion of the project.;

— Provide advice on the appropriate standards policies and specifications utilised for each Transmission Asset technology such as 1 or more of the following areas:

o High voltage overhead lines;

o High voltage AC cables;

o Reactive support devices;

o Switchgear;

o Transformers;

o Control and protection;

o Telecommunications;

o Earthing;

— Associated civil, structural and mechanical engineering.

— Candidates will be required to carry out assessments and advise EirGrid on new technologies for particular technical solutions.

— Carry out the duties of PSDP as described in the Safety, Health and Welfare at Work (Construction) Regulations 2013.

— Ensure that any design or specification prepared for a specific project takes account of the General Principles of Prevention provided at Schedule 1 to the Safety, Health and Welfare at Work Act 2005.

— Provide to EirGrid the Health and Safety File for the project in a format and number specified.

The services provided by the Successful Tenderer will be expected to be fully in accordance with EirGrid's new Framework for Grid Development in the management and development of projects, and the associated internal processes and methodologies that are currently being prepared with regard to same. Please refer to EirGrid's ‘Have Your Say’ document publicly available at www.eirgridgroup.com

Estimated value excluding VAT: 4 000 000 EUR 💰
Duration: 96 months
Description of options:

The framework agreement period will be for an initial duration of 5 years with the option to extend 1 or more Lots annually for up to an additional 3 years, subject always to the satisfactory performance of the members.

Additional information:

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Title of the lot: Project Consultant
Lot number: 2
Short description:

LOT 2: Project Consultant

The Candidate's delivery of services for Lot 2 will support the activities carried out by EirGrid as described in the following paragraphs. Services to be provided by the Successful Tenderer include:

— Project management;

— Cost reporting;

— Programme development and control;

— Provide advice on, and implementation of, the EirGrid planning and consent strategy;

— Preparation and management of the planning application process through to conclusion of the Planning Authority's decision (requests for additional information / oral hearing / other related activities.);

— Undertake studies for the Environmental Impact Assessment (EIA) process including Appropriate Assessment (AA), Environment Impact Statement (EIS) or Environmental Impact Report, Natura Impact Assessment as required;

— Preparation of an AA report, EIS/Environmental Impact Report/Planning and environmental consideration report and Natura Impact Assessment as required;

— Preparation and management of a social impact assessment process including the production of a social impact assessment report;

— Provide support and assistance on stakeholder consultation as instructed by EirGrid;

— Provide advice on site and route selection;

— Preparation of outline design and functional specifications including high voltage electrical engineering and any relevant civil / structural / mechanical engineering;

— Preparation and management of land acquisition;

— Landowner engagement activities following the identification of the preferred route / site up to conclusion of the Planning Authority's decision, for example; prepare and issue individual landowner packs, complete an interview form with each landowner, carry out technical and environmental walk over survey of the route / site and discuss the survey with each landowner, further correspondence and meetings with landowners as required, other related activities;

— Provide a complete project close out file on completion of the project.

— Provide advice on the appropriate standards, policies and specifications utilised for each Transmission Asset technology in one or more of the following areas:

o Earthing.

— Carry out assessments and advise EirGrid on new technologies for particular technical solutions.

— Carry out the duties of PSDP as described in the Safety, Health & Welfare at Work (Construction) Regulations 2013.

The services provided by the Project Consultant will be expected to be fully in accordance with EirGrid's new Framework for Grid Development in the management and development of projects, and the associated internal processes and methodologies that are currently being prepared with regard to same.

Estimated value excluding VAT: 12 000 000 EUR 💰
Title of the lot: Landowner Engagement
Lot number: 3
Short description:

LOT 3: Landowner Engagement

The successful Tenderer's delivery of services for Lot 3 will support the activities carried out by EirGrid as described below. Services to be provided to fulfil this function include but are not limited to the following:

— Project management including cost, programme and quality;

— Review landowner engagement documentation from previous stages of the project as required, and engage with landowners accordingly;

— Carry out landowner identification;

— Produce maps, drawings and schedules as required;

— Prepare and issue individual landowner packs which include information such as letters, maps, policy and project briefing documents;

— Advise on landowner engagement strategy;

— Act as EirGrid's representative with landowners to build positive working relationship built on mutual trust and respect to deliver projects in a timely fashion;

— Meet landowners to inform, listen, consult, take feedback in relation to project proposals and report back to them as required to address any issues raised;

— Report and communicate landowner's concerns and comments to EirGrid;

— Complete land-interest and pre-entry interviews and questionnaires;

— Agree access arrangements for construction;

— Inform landowners in relation to their entitlements and compensation and agree compensation as required;

— Liaise with landowner representatives, department of agriculture, Forest service, or other interested parties as required;

— Manage the landowner relationship through any further correspondence and meetings with landowners as required up to completion of the project;

— Maintain and operate a landowner database, keep records of all landowner dealings, meetings and correspondences, to best quality management practice;

— Ensure the security and confidentiality of all landowner and project data;

— Provide solutions to the project team for issues and problems arising;

— Provide regular reports in relation to progress with landowners, cost, quality and programme;

— Work with the wider project delivery team as required — such as other consultants, ESBN, other contractors;

— Maintain an issues log;

— Prepare and maintain a risk register;

Estimated value excluding VAT: 3 000 000 EUR 💰
Title of the lot: Client Engineering — Technical Authority and Maintenance of the Transmission Assets
Lot number: 4
Short description:

LOT 4: Client Engineering, Technical Authority and Maintenance of the Transmission Assets

The Candidate's delivery of services for Lot 4 will support the activities carried out by EirGrid as described in the following.

Act as Client Engineer on Development Projects. Services to be provided to fulfil this function include but are not limited to the following:

— Review and assessment of detailed design for compliance with outline design and functional specification, including assessment of proposed amendments / variations as submitted by the constructor on contestable and non-contestable projects;

— Review and assessment of High Voltage equipment procurement specifications submitted by customers via technical schedules and input to into term contracts;

— Development of commissioning and energisation instructions and review of as built documentation;

— Construction inspection and site visits for compliance with specification and approved design, including final acceptance of new plant as fit for purpose;

— Completion of design review and construction monitoring checklists and input into stage gate review process to provide assessment of compliance of design and construction to relevant standards;

— Provide responses to technical design authority on complex client engineer queries;

— Provide input into or produce aspects of contestable specification packs (schematics, interlocking etc.), review of SLDs, substation layout drawings and provide expertise on HV cables, stations and Overhead lines for Customer projects;

— Complete Suitability Assessment reports for extending, maintaining or reinforcing existing stations. This would typically include site visits and desktop analysis of existing stations. New technology suitability assessments are also included for all transmission plant i.e. substations, underground cables or overhead lines;

— Provide technical subject matter expertise and recommendations into development of new transmission polices, technologies, processes, innovations and standards and revision of existing functional specifications, policies and standards;

— Provide review and assessment of existing transmission assets on requirements for existing and future asset management and maintenance and the provision of reports as required following site visits;

— Quality Assurance of transmission maintenance activities as and when required. This would involve site inspection visits of maintenance work and reporting following inspections;

— Provision of subject matter expertise on asset management, engineering and maintenance (e.g. fault investigations) on the transmission system as required.

Estimated value excluding VAT: 8 000 000 EUR 💰
Title of the lot: Managed Services — Project Management and Engineering
Lot number: 5
Short description:

LOT 5: Managed Services (Project Management and Engineering)

The Candidate's delivery of Lot 5, Managed Services will support the activities carried out by EirGrid through provision of suitably qualified and experienced resources to EirGrid as required to meet EirGrid's business needs. The location will depend on the particular business need however it is envisaged that this work will be based in EirGrid's offices in Dublin, desk and IT equipment shall be provided. The role may involve some travelling to sites throughout Ireland.

The expert areas where a managed service may be required include the following:

Project Management

Services to be provided to fulfil this function include but are not limited to the following:

— Primarily responsible for managing a range of technical engineering projects. Projects include both the redevelopment of existing high voltage assets (substations, overhead lines and underground cables) and the development of new high voltage projects through the planning and consent process and during construction;

— Producing high quality internal written reports, papers and presentations to strict deadlines in order to achieve internal project approvals;

— Taking ownership of project delivery from pre-Capital Approval (project initiation) through to energisation and completion (project close). Assist in determining project objectives, project charter and scope;

— Managing stakeholder interface including progress meetings, reporting, relationship management, stakeholder and landowner engagement coordination and general communication;

— Using established project management techniques, coordinating a wide range of activities and inputs from other professionals including technical and engineering, environmental management, communications, public and stakeholder relations, vendor management, finance and procurement. Considered judgement based on analytical thought required. Problems may require an innovative approach;

— Manage, review and coordinate the work of external consultants for projects.

Engineering

Services to be provided to fulfil this function include but are not limited to the provision of electrical, civil and mechanical engineering expertise in relation to the following:

— Provision of engineering expertise to support a range of technical engineering projects. Projects include both the redevelopment of existing high voltage assets (substations, overhead lines and underground cables) and the development of new high voltage projects through feasibility and design, and the planning and consent process and during construction;

— Review of functional design specifications including assessment of proposed amendments / variations as submitted by the constructor on contestable and non-contestable projects;

— Construction inspection and site visits for compliance with specification and approved design, including final acceptance of new plant as fit for purpose and to review on-going transmission maintenance activities;

— Responding to day-to-day equipment plant issues and coordinating with ESB Networks to manage discovered work and actions following transmission system faults including investigations;

— Development and management of transmission system maintenance plans, policies and standards;

— Reporting as required on all projects within area of responsibility;

— Capable of supporting the team in representing company policy to external parties and stakeholders;

— Provide subject matter expertise on specific issues arising.

For the avoidance of doubt it is expected that the tenderer will provide both Project Management and Engineering managed services, rather than providing only one of these services.

Estimated value excluding VAT: 2 000 000 EUR 💰
Description of options:

Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

List and brief description of rules and criteria:

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Contract execution
Deposits and guarantees required:

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Contract performance conditions:

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Procedure
Minimum number of candidates: 5
Maximum number of candidates: 7
Objective criteria for choosing the limited number of candidates:

Interested candidates should refer to the Information Memorandum and Pre Qualification Questionnaire which is attached to the Etenders notice for this contract, available at www.etenders.gov.ie

Minimum number of candidates: 7
Maximum number of candidates: 9
Number of participants to be contemplated: 17
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-04-24 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 9 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Peter Whearity
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108885&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie ) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.

6) If for any reason it is not possible to award the contract 1 or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU of the European Parliament and of the Council, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.

Service from which information about the review procedure may be obtained
Name: Central office of the High Courts (Appeal Section)
Postal address: Ground Floor, East Wing, Inns Quay
Source: OJS 2017/S 040-073513 (2017-02-23)

Contract award notice (2017-12-21)
Object
Scope of the procurement
Short description:

EirGrid requires the services of multiple specialist consultants to assist it with the development of the Irish Electricity Transmission System Assets. EirGrid intends to establish a Framework for the provision of these services using the following Lots: — Lot 1: Advice on Project Feasibility. — Lot 2: Project Consultant. — Lot 3: Landowner Engagement. — Lot 4: Client Engineering - Technical Authority and Maintenance of the Transmission Assets. — Lot 5: Managed Services - Project Management and Engineering.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Block 2 - The Oval, 160 Shelbourne Road
Postal code: Dublin 4
Postal town: Ballsbridge

Reference
Dates
Date dispatched: 2017-12-21 📅
Publication date: 2017-12-28 📅
Identifiers
Notice number: 2017/S 248-524294
Refers to notice: 2017/S 040-073513
OJ-S issue: 248
Additional information

All financial information provided is indicative and is based on estimated values.

Object
Scope of the procurement
Short description:

— Lot 1: Advice on Project Feasibility.

— Lot 2: Project Consultant.

— Lot 3: Landowner Engagement.

— Lot 4: Client Engineering - Technical Authority and Maintenance of the Transmission Assets.

— Lot 5: Managed Services - Project Management and Engineering.

Lot 1: Advice on Project Feasibility.

— project management including cost, programme and progress reporting,

— pre-feasibility and feasibility studies for particular technical solutions,

— cost estimations of technical solutions,

— programme delivery including estimated planning application periods and construction periods,

— assessment of environmental sensitivities relating to the project based on preferred route options/corridors or preferred site selection,

— assessment of social impact based on the preferred route options/corridors or preferred site selection,

— risk assessments and viability of line or cable routing options,

— other studies necessary to confirm the feasibility of a line or cable route,

— provide project review and feedback,

— provide a complete project close-out file, on completion of the project,

— provide advice on the appropriate standards policies and specifications utilized for each Transmission Asset technology such as one or more of the following areas:

— — high voltage overhead lines,

— — high voltage AC cables,

— — reactive support devices,

— — switchgear,

— — transformers,

— — control and protection,

— — telecommunications,

— — earthing,

— associated civil, structural and mechanical engineering,

— candidates will be required to carry out assessments and advise EirGrid on new technologies for particular technical solutions,

— carry out the duties of PSDP as described in the Safety, Health & Welfare at Work (Construction) Regulations 2013,

— ensure that any design or specification prepared for a specific project takes account of the General Principles of Prevention provided at Schedule 1 to the Safety, Health & Welfare at Work Act 2005,

— provide to EirGrid the Health & Safety File for the project in a format and number specified,

The services provided by the Successful Tenderer will be expected to be fully in accordance with EirGrid’s new Framework for Grid Development in the management and development of projects, and the associated internal processes and methodologies that are currently being prepared with regard to same.

Please refer to EirGrid’s ‘Have Your Say’ document publicly available at:

— www.eirgridgroup.com

Description of options:

The framework agreement period will be for an initial duration of 5 years with the option to extend one or more Lots annually for up to an additional 3 years, subject always to the satisfactory performance of the members.

Short description:

Lot 2: Project Consultant

The Candidate’s delivery of services for Lot 2 will support the activities carried out by EirGrid as described in the following paragraphs. Services to be provided by the Successful Tenderer include:

— project management,

— cost reporting,

— programme development and control,

— provide advice on, and implementation of, the EirGrid planning and consent strategy,

— preparation and management of the planning application process through to the conclusion of the Planning Authority’s decision (requests for additional information/oral hearing/other related activities.),

— undertake studies for the Environmental Impact Assessment (EIA) process including Appropriate Assessment (AA), Environment Impact Statement (EIS) or Environmental Impact Report, Natura Impact Assessment as required,

— preparation of an AA report, EIS/Environmental Impact Report/Planning & environmental consideration report and Natura Impact Assessment as required,

— preparation and management of a social impact assessment process including the production of a social impact assessment report,

— provide support and assistance on stakeholder consultation as instructed by EirGrid,

— provide advice on the site and route selection,

— preparation of outline design and functional specifications including high voltage electrical engineering and any relevant civil/structural/mechanical engineering,

— preparation and management of land acquisition,

— landowner engagement activities following the identification of the preferred route/site up to conclusion of the Planning Authority’s decision, for example; prepare and issue individual landowner packs, complete an interview form with each landowner, carry out technical and environmental walkover survey of the route/site and discuss the survey with each landowner, further correspondence and meetings with landowners as required, other related activities,

— provide a complete project closeout file on completion of the project.

— provide advice on the appropriate standards, policies, and specifications utilized for each Transmission Asset technology in one or more of the following areas:

— — earthing.

— carry out assessments and advise EirGrid on new technologies for particular technical solutions,

The services provided by the Project Consultant will be expected to be fully in accordance with EirGrid’s new Framework for Grid Development in the management and development of projects, and the associated internal processes and methodologies that are currently being prepared with regard to same.

Lot 3: Landowner Engagement.

The successful Tenderer’s delivery of services for Lot 3 will support the activities carried out by EirGrid as described below. Services to be provided to fulfill this function include but are not limited to the following:

• Project management including cost, programme and quality;

• Review landowner engagement documentation from previous stages of the project as required, and engage with landowners accordingly;

• carry out landowner identification;

• produce maps, drawings and schedules as required;

• prepare and issue individual landowner packs which include information such as letters, maps, policy and project briefing documents;

• Advise on landowner engagement strategy;

• Act as EirGrid’s representative with landowners to build positive working relationship built on mutual trust and respect to deliver projects in a timely fashion;

• Meet landowners to inform, listen, consult, take feedback in relation to project proposals and report back to them as required to address any issues raised;

• Report and communicate landowner’s concerns and comments to EirGrid;

• Complete land-interest and pre-entry interviews and questionnaires;

• Agree access arrangements for construction;

• Inform landowners in relation to their entitlements and compensation and agree compensation as required;

• Liaise with landowner representatives, department of agriculture, Forest service, or other interested parties as required;

• Manage the landowner relationship through any further correspondence and meetings with landowners as required up to completion of the project;

• Maintain and operate a landowner database, keep records of all landowner dealings, meetings and correspondences, to best quality management practice;

• Ensure the security and confidentiality of all landowner and project data;

• Provide solutions to the project team for issues and problems arising;

• Provide regular reports in relation to progress with landowners, cost, quality and programme;

• Provide project review and feedback;

• Work with the wider project delivery team as required – such as other consultants, ESBN, other contractors;

• Maintain an issues log;

• Prepare and maintain a risk register;

• Provide a complete project close out file on completion of the project.

Description of options:

The framework agreement period will be for an initial duration of five years with the option to extend one or more Lots annually for up to an additional three years, subject always to the satisfactory performance of the members.

Title of the lot: Client Engineering - Technical Authority and Maintenance of the Transmission Assets
Short description:

LOT 4: CLIENT ENGINEERING, TECHNICAL AUTHORITY AND MAINTENANCE OF THE TRANSMISSION ASSETS.

The Candidate’s delivery of services for Lot 4 will support the activities carried out by EirGrid as described in the following.

• Review and assessment of detailed design for compliance with outline design and functional specification, including assessment of proposed amendments / variations as submitted by the constructor on contestable and non-contestable projects;

• Review and assessment of High Voltage equipment procurement specifications submitted by customers via technical schedules and input to into term contracts;

• Development of commissioning and energisation instructions and review of as built documentation;

• Construction inspection and site visits for compliance with specification and approved design, including final acceptance of new plant as fit for purpose;

• Completion of design review and construction monitoring checklists and input into stage gate review process to provide assessment of compliance of design and construction to relevant standards;

• Provide responses to technical design authority on complex client engineer queries;

• Provide input into or produce aspects of contestable specification packs (schematics, interlocking etc.), review of SLDs, substation layout drawings and provide expertise on HV cables, stations and Overhead lines for Customer projects;

• Complete Suitability Assessment reports for extending, maintaining or reinforcing existing stations. This would typically include site visits and desktop analysis of existing stations. New technology suitability assessments are also included for all transmission plant i.e. substations, underground cables or overhead lines;

• Provide technical subject matter expertise and recommendations into development of new transmission polices, technologies, processes, innovations and standards and revision of existing functional specifications, policies and standards;

• Provide review and assessment of existing transmission assets on requirements for existing and future asset management and maintenance and the provision of reports as required following site visits;

• Quality Assurance of transmission maintenance activities as and when required. This would involve site inspection visits of maintenance work and reporting following inspections;

• Provision of subject matter expertise on asset management, engineering and maintenance (e.g. fault investigations) on the transmission system as required.

Title of the lot: Managed Services - Project Management and Engineering
Short description:

LOT 5: MANAGED SERVICES (PROJECT MANAGEMENT & ENGINEERING).

The Candidate’s delivery of Lot 5, Managed Services will support the activities carried out by EirGrid through provision of suitably qualified and experienced resources to EirGrid as required to meet EirGrid’s business needs. The location will depend on the particular business need however it is envisaged that this work will be based in EirGrid’s offices in Dublin, desk and IT equipment shall be provided. The role may involve some travelling to sites throughout Ireland.

Project Management.

• Primarily responsible for managing a range of technical engineering projects. Projects include both the redevelopment of existing high voltage assets (substations, overhead lines and underground cables) and the development of new high voltage projects through the planning and consent process and during construction;

• Producing high quality internal written reports, papers and presentations to strict deadlines in order to achieve internal project approvals;

• Taking ownership of project delivery from pre-Capital Approval (project initiation) through to energisation and completion (project close). Assist in determining project objectives, project charter and scope;

• Managing stakeholder interface including progress meetings, reporting, relationship management, stakeholder and landowner engagement coordination and general communication;

• Using established project management techniques, coordinating a wide range of activities and inputs from other professionals including technical & engineering, environmental management, communications, public & stakeholder relations, vendor management, finance and procurement. Considered judgement based on analytical thought required. Problems may require an innovative approach;

• Manage, review and coordinate the work of external consultants for projects.

Engineering.

• Provision of engineering expertise to support a range of technical engineering projects. Projects include both the redevelopment of existing high voltage assets (substations, overhead lines and underground cables) and the development of new high voltage projects through feasibility and design, and the planning and consent process and during construction.;

• Review of functional design specifications including assessment of proposed amendments / variations as submitted by the constructor on contestable and non-contestable projects;

• Construction inspection and site visits for compliance with specification and approved design, including final acceptance of new plant as fit for purpose and to review on-going transmission maintenance activities;

• Responding to day-to-day equipment plant issues and coordinating with ESB Networks to manage discovered work and actions following transmission system faults including investigations;

• Development and management of transmission system maintenance plans, policies and standards;

• Reporting as required on all projects within area of responsibility;

• Capable of supporting the team in representing company policy to external parties and stakeholders;

• Provide subject matter expertise on specific issues arising.

Place of performance
Main site or place of performance: Ireland

Procedure
Award criteria
Quality criterion (name): Technical Merit of Project Manager and Project Team
Quality criterion (weighting): 25
Quality criterion (name): Approach & Methodology
Quality criterion (weighting): 30
Quality criterion (name): Legal
Quality criterion (weighting): 5
Price (weighting): 40
Quality criterion (name): Technical Me
Qualifications and experience
Quality criterion (weighting): 35
Price (weighting): 60

Award of contract
Date of contract conclusion: 2017-12-14 📅
Name: AECOM Ireland Limited
National registration number: IE4801678P
Postal address: 4th Floor, Adelphi Plaza, George’s Street Upper, D
Postal town: Dublin
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 12383100 📞
E-mail: eoin.greene@aecom.com 📧
Name: Jacobs Engineering Ireland Ltd
National registration number: 4806442L
Postal address: Merrion House
Postal town: Dublin 4
Postal code: Merrion Road
Phone: +353 12614149 📞
E-mail: jacobsdubline-tenders@jacobs.com 📧
Internet address: http://www.jacobs.com 🌏
Name: Mott MacDonald Ireland
National registration number: Reg No: 53280
Postal address: South Block, Rockfield,
Postal town: Dublin 16.
Postal code: Dundrum,
Phone: +353 12916700 📞
E-mail: siobhan.gaskin@mottmac.com 📧
Internet address: http://www.mottmac.com 🌏
Name: Atkins
National registration number: GB20986253
Postal address: Atkins House, 150 Airside Business Park
Postal code: Swords
Phone: +353 18108000 📞
E-mail: lorraine.brophy@atkinsglobal.com 📧
Internet address: http://www.atkinsireland.ie 🌏
Name: Mouchel Ltd
National registration number: 900540375
Postal address: Shorefield House
Postal town: Holywood
Postal code: 30 Kinnegar Drive
Country: United Kingdom 🇬🇧
Phone: +44 2890424117 📞
E-mail: brona.graham@mouchel.com 📧
Name: RPS Group Limited
National registration number: 4692126V
Postal address: West Pier Business Campus,
Postal code: Dun Laoghaire
Phone: +353 14882900 📞
E-mail: warren.phelan@rpsgroup.com 📧
Internet address: http://www.rpsgroup.com/ireland 🌏
Name: ESB International
National registration number: 6552749T
Postal address: Stephens Court, Stephens Green
Postal town: Dublin 2
Phone: +353 17038395 📞
E-mail: sean.mulvey@esbi.ie 📧
Internet address: http://www.esbi.ie 🌏
Information about tenders
Number of tenders received: 11

Complementary information
Review body
Information about review deadlines:

The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.

Source: OJS 2017/S 248-524294 (2017-12-21)

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