Provision of IT Hardware and Maintenance Related Services

Electricity Supply Board ( ESB )

The Contracting Entity intends to establish a framework agreement for the supply, support and maintenance of IT Hardware. It is proposed that the Contract will include (non-exhaustive list — high level scope):
— Secure the supply of Servers, Desktops, Laptops, Thin Client, Tablets, detachable, and associated peripheral devices.
— Secure the provision of installation, maintenance, and Deskside management services for Servers, Desktops, Laptops, Tablets, Thin Clients, and related peripheral.

Deadline

The time limit for receipt of tenders was 2017-06-09. The procurement was published on 2017-05-10.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2017-05-10 Contract notice
2017-05-29 Additional information
2019-01-14 Contract award notice
Contract notice (2017-05-10)
Object
Scope of the procurement
Title: Data-processing machines (hardware)
Reference number: SSCON3207
Short description:
The Contracting Entity intends to establish a framework agreement for the supply, support and maintenance of IT Hardware. It is proposed that the Contract will include (non-exhaustive list — high level scope): — Secure the supply of Servers, Desktops, Laptops, Thin Client, Tablets, detachable, and associated peripheral devices. — Secure the provision of installation, maintenance, and Deskside management services for Servers, Desktops, Laptops, Tablets, Thin Clients, and related peripheral.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Data-processing machines (hardware) 📦
Additional CPV: Computer-related equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board ( ESB )
Postal address: 2 Gateway, East Wall Road
Postal code: 3
Postal town: Dublin
Contact
Internet address: http://www.esb.ie 🌏
E-mail: donie.cahalane@esb.ie 📧
Phone: +353 17026157 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112285&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112285&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-05-10 📅
Submission deadline: 2017-06-09 📅
Publication date: 2017-05-11 📅
Identifiers
Notice number: 2017/S 090-178180
OJ-S issue: 90
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 117866.

Object
Scope of the procurement
Short description:
The Contracting Entity intends to establish a framework agreement for the supply, support and maintenance of IT Hardware. It is proposed that the Contract will include (non-exhaustive list — high level scope):
— Secure the supply of Servers, Desktops, Laptops, Thin Client, Tablets, detachable, and associated peripheral devices.
— Secure the provision of installation, maintenance, and Deskside management services for Servers, Desktops, Laptops, Tablets, Thin Clients, and related peripheral.
Duration: 36 months
Additional information:
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 117866.
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 117866.
Economic and financial standing:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 117866.
Technical and professional ability:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 117866.
List and brief description of rules and criteria:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 117866.
Contract execution
Deposits and guarantees required:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 117866.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 117866.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 117866.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Applicants will be assessed on the quality of their responses to the criteria and rules outlined in the qualification questionnaire and at least the top scoring 5 firms will be invited to tender, subject to that number qualifying.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Donie Cahalane
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112285&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties
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2. This is the sole call for competition for this service.
3. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4. Contract award will be subject to the approval of the competent authorities.
5. It will be a condition of award that candidates are tax compliant. If for any reason it is not possible to admit to the framework agreement 1 or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework.
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6. At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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8. Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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9. At Section II.2.9) while we have indicated that at least 5 companies will be invited to tender, please note that the contracting entity reserves the right to invite at least 5 subject to that number qualifying.

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 1888600 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the contracting authority will not conclude this framework agreement to which a standstill period applies in accordance with Irish Statutory Standstill period will be 14 calendar days where notifications are sent electronically and 16 calendar days where these are sent by any other means. The SI mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement.
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Source: OJS 2017/S 090-178180 (2017-05-10)
Additional information (2017-05-29)
Object
Scope of the procurement
Short description:
The Contracting Entity intends to establish a framework agreement for the supply, support and maintenance of IT Hardware. It is proposed that the Contract will include (non-exhaustive list — high level scope): — Secure the supply of Servers, Desktops, Laptops, Thin Client, Tablets, detachable, and associated peripheral devices; — Secure the provision of installation, maintenance, and Deskside management services for Servers, Desktops, Laptops, Tablets, Thin Clients, and related peripheral.
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Notice metadata
Document type: Additional information

Procedure
Type of bid: Submission for one or more lots

Reference
Dates
Date dispatched: 2017-05-29 📅
Publication date: 2017-05-31 📅
Identifiers
Notice number: 2017/S 103-206167
Refers to notice: 2017/S 090-178180
OJ-S issue: 103

Object
Scope of the procurement
Short description:
— Secure the supply of Servers, Desktops, Laptops, Thin Client, Tablets, detachable, and associated peripheral devices;
Source: OJS 2017/S 103-206167 (2017-05-29)
Contract award notice (2019-01-14)
Object
Scope of the procurement
Short description:
The contracting entity intends to establish a Framework Agreement for the supply, support and maintenance of IT Hardware. It is proposed that the Contract will include (non-exhaustive list – high level scope): — secure the supply of: —— servers, —— desktops, —— laptops, —— thin client, —— tablets, —— detachable and associated peripheral devices, — secure the provision of installation, maintenance and Deskside management services for: —— servers, —— desktops, —— laptops, —— tablets, —— thin clients and related peripheral.
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Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Electricity Supply Board (ESB)
Postal address: 2 Gateway
Postal code: East Wall Road
Postal town: Dublin 3

Reference
Dates
Date dispatched: 2019-01-14 📅
Publication date: 2019-01-17 📅
Identifiers
Notice number: 2019/S 012-025120
OJ-S issue: 12

Object
Scope of the procurement
Short description:
The contracting entity intends to establish a Framework Agreement for the supply, support and maintenance of IT Hardware. It is proposed that the Contract will include (non-exhaustive list – high level scope):
— secure the supply of:
—— servers,
—— desktops,
—— laptops,
—— thin client,
—— tablets,
—— detachable and associated peripheral devices,
— secure the provision of installation, maintenance and Deskside management services for:
—— thin clients and related peripheral.
Title of the lot: Supply of X86-Based Servers
Lot number: 1
Short description:
—— detachable and associated peripheral devices.
— secure the provision of installation, maintenance, and Deskside management services for
Place of performance
Main site or place of performance: Dublin

Procedure
Award criteria
Quality criterion (name): Technical
Quality criterion (weighting): 50 %
Price (weighting): 50 %

Award of contract
Date of contract conclusion: 2019-01-14 📅
Name: Dell Products
National registration number: IE6591034U
Postal address: Innovation House, Science and Technology Park,
Postal town: Dublin
Postal code: Cherrywood
Country: Ireland 🇮🇪
Phone: +353 12045741 📞
E-mail: iedub_public_contracts@dell.com 📧
Internet address: http://www.dell.ie 🌏
Name: IBM Ireland Ltd
National registration number: 16226
Postal address: IBM House,
Postal code: 4
E-mail: roryhart@ie.ibm.com 📧
Name: Tomorrows World Ltd
National registration number: 73746
Postal address: 5A Centrepoint Business Park
Postal code: 12
Phone: +353 14507107 📞
E-mail: cwhelan@twl.ie 📧
Internet address: www.twl.ie 🌏
Information about tenders
Number of tenders received: 5
1
4
3

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;
Show more
2) This is the sole call for competition for this service;
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that candidates are tax compliant. If for any reason it is not possible to admit to the Framework Agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the Framework Agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;
Show more
6) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent" will always be appended;
Show more
8) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;
Show more
9) At Section II.2.9 while we have indicated that at least 5 companies will be invited to tender, please note that the contracting entity reserves the right to invite at least 5 subject to that number qualifying.

Complementary information
Review body
Postal town: Dublin 7
Information about review deadlines:
Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the contracting authority will not conclude this Framework Agreement to which a standstill period applies in accordance with Irish Statutory Standstill period will be 14 calendar days where notifications are sent electronically and 16 calendar days where these are sent by any other means. The SI mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the Framework Agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that Framework Agreement.
Show more
Source: OJS 2019/S 012-025120 (2019-01-14)
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