Maintenance, repairs and replacement works on existing specialist systems

Iarnrod Eireann-Irish Rail

Iarnród Éireann requires the services of a suitably qualified contractor to undertake maintenance, repairs and replacement works on existing Specialist systems.
The requirements under this contract will include; planned preventative maintenance, unplanned repair works and certificate submissions to IE Share point document library.
The current agreement for these services will expire in February 2018.
Iarnród Éireann wish to enter into a single party agreement for;
— the supply of Specialist Systems and Services and associated equipment,
— the maintenance and repairs to services at various locations throughout the railway network.
The proposed duration of the contract is 3 years with the option to extend for 1 additional year at Iarnród Éireann's discretion.
A pre-qualification notice is attached to this notice and must be completed and returned as directed in order to be considered for tender stage.

Deadline

The time limit for receipt of tenders was 2017-11-20. The procurement was published on 2017-10-18.

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2017-10-18	Contract notice

Contract notice (2017-10-18)
Object
Scope of the procurement
Title: Repair and maintenance services of security equipment
Reference number: 6966
Short description:

Iarnród Éireann requires the services of a suitably qualified contractor to undertake maintenance, repairs and replacement works on existing Specialist systems. The requirements under this contract will include; planned preventative maintenance, unplanned repair works and certificate submissions to IE Share point document library. The current agreement for these services will expire in February 2018. Iarnród Éireann wish to enter into a single party agreement for; — the supply of Specialist Systems and Services and associated equipment, — the maintenance and repairs to services at various locations throughout the railway network. The proposed duration of the contract is 3 years with the option to extend for 1 additional year at Iarnród Éireann's discretion. A pre-qualification notice is attached to this notice and must be completed and returned as directed in order to be considered for tender stage.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of security equipment 📦
Additional CPV: Access control system 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement Dept, Engineering and New Works Building, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: martin.egan@irishrail.ie 📧
Phone: +353 17031761 📞
Fax: +353 017031777 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=120186&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-10-18 📅
Submission deadline: 2017-11-20 📅
Publication date: 2017-10-20 📅
Identifiers
Notice number: 2017/S 202-416847
Refers to notice: 2015/S 159-293048
OJ-S issue: 202

Object
Scope of the procurement
Short description:

Iarnród Éireann requires the services of a suitably qualified contractor to undertake maintenance, repairs and replacement works on existing Specialist systems.

The requirements under this contract will include; planned preventative maintenance, unplanned repair works and certificate submissions to IE Share point document library.

The current agreement for these services will expire in February 2018.

Iarnród Éireann wish to enter into a single party agreement for;

— the supply of Specialist Systems and Services and associated equipment,

— the maintenance and repairs to services at various locations throughout the railway network.

The proposed duration of the contract is 3 years with the option to extend for 1 additional year at Iarnród Éireann's discretion.

A pre-qualification notice is attached to this notice and must be completed and returned as directed in order to be considered for tender stage.

Estimated total value: 1 800 EUR 💰
Short description:

Location Types: IE Stations, IE Staff facilities, CIE retailers, CIE/IE administration buildings, IE/ SET equipment buildings and the port of Rosslare Harbour. There are over 1 300 location types nationwide that are occupied by the public, operating staff and multi discipline safety critical engineering depots, work shops and equipment buildings.

Type of Work: The contractor will be required to undertake both planned maintenance, unplanned repairs and call out/ emergency response as described:

A: Planned Preventative Maintainance Works

— Annual testing/servicing of Automated powered door, gates, barriers and security shutters.

— Annual testing/ servicing of Intruder Alarm Security Systems.

— The provision of key holder notifications via 24/7 365 call centre utilising GSM technology to existing and new Intruder Alarm systems.

— The provision of log books, certification displays at each Intruder Alarm panel and electronic issue to IE Share point document management system.

— The administration and electronic issuing of fault repairs to IE Engineer on a weekly basis.

— The CAD revisions of existing and the compiling of new Specialist system safety files per location.

B: Unplanned ASSET Replacement — Minor Works

— Minor works include for the replacement of defective or non operational parts to existing Specialist systems currently installed in each Location type throughout the 3 provincial areas.

— Asset condition surveys of existing and proposed replacement of…

… automated doors, gates, barriers and security shutters.

… Intruder Alarm Security systems and alarm management systems.

… GSM internal & external clocks.

… Lift call systems including passenger call points, lift internal and external cameras, CCTV management systems.

… Access Control Systems including fob / card management systems.

— Handover / Acceptance testing of Third Party New Works projects.

C: The provision of Call out / Emergency Response

— The provision of call out and emergency attendances in the event of fault, loss of service or failure of Specialist Systems nationwide.

— 24/7 Call out response within 4 hours– for fault, call centre notifications or system failures.

Estimated value excluding VAT: 1 800 EUR 💰
Duration: 48 months
Description of renewals: Three year contract with the option to renew for one additional year.
Description of options: Three year contract with the option to renew for one additional year.
Name of EU-financed project or programme: May be required for projects financed by EU funds — it is not possible at this stage to identify these projects.
Place of performance
Main site or place of performance: Throughout the Irish Rail Network.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: