Expression of Interest for the Provision of Public Relations Support

Dublin City Council

Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to awarding a Single Supplier Framework Agreement for 2 years, with the option of renewal for a further 2 years for the Provision of Public Relations Support, pending a satisfactory review at that stage of the Public Relation services provided. (Please see documentation available at www.etenders.gov.ie RFT ID 120122).

Deadline

The time limit for receipt of tenders was 2017-07-24. The procurement was published on 2017-06-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2017-06-23 Contract notice
2017-12-20 Contract award notice
2022-02-15 Modification of a contract/concession during its term
Contract notice (2017-06-23)
Object
Scope of the procurement
Title: Public relations services
Short description:
Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to awarding a Single Supplier Framework Agreement for 2 years, with the option of renewal for a further 2 years for the Provision of Public Relations Support, pending a satisfactory review at that stage of the Public Relation services provided. (Please see documentation available at www.etenders.gov.ie RFT ID 120122).
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Public relations services 📦
Additional CPV: Public relations management services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Media Relations Office, Block 3, Floor 3, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: info@dublincity.ie 📧
Phone: +353 2222808 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114632&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-06-23 📅
Submission deadline: 2017-07-24 📅
Publication date: 2017-06-27 📅
Identifiers
Notice number: 2017/S 120-242958
OJ-S issue: 120
Additional information
Additional Information — Dublin City Council 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The contract/framework agreement is primarily for use by the Media Relations Office, Chief Executive's Department, but may also be extended for use by other departments of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 8. Tenders may be submitted in English or in the Irish language. 9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7. 11. All queries regarding this tender must be emailed to info@dublincity.ie for the attention of Noel Hayes. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 14.7.2017 to enable issue of responses to all interested parties. 12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Estimated total value: 600 000 EUR 💰
Short description:
Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to awarding a Single Supplier Framework Agreement for 2 years, with the option of renewal for a further 2 years for the Provision of Public Relations Support, pending a satisfactory review at that stage of the Public Relation services provided.
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The contract/ Framework Agreement is to cover;
— Corporate PR Strategy.
— Brand PR.
— Media Training.
— Effective Crisis Planning & Management.
— Issues management.
— Community and Stakeholder PR.
PR for projects/events related to;
— Environment.
— Sports.
— Culture.
— Arts & Literature.
— Tourism.
— Co-Sponsorships.
— Projects of Civic Importance.
The appointed agency and its senior people will have reporting responsibility and interface with the Media Relations Office. The core functions of the agency will be as follows;
— Inputs and advice on Corporate PR strategy.
— Issues management as they arise.
— Crisis Planning & management as necessary.
— Media training (when and if required).
— Digital PR Media & Communications.
All the above services will be on a ‘draw down’ basis. There will be occasions when the Media Relations office will not require the back-up services of its agency. Just as likely there will be occasions when the Media Relations Office will lean on the agency for advice/counsel and occasionally for ‘on the ground’ support for Sponsorships, Events and Activities.
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(Please see documentation available at www.etenders.gov.ie RFT ID 120122).
Estimated value excluding VAT: 600 000 EUR 💰
Duration: 24 months
Description of renewals:
Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to awarding a Single Supplier Framework Agreement for 2 years, with the option of renewal for a further 2 years for the Provision of Public Relations Support, pending a satisfactory review at that stage of the Public Relation services provided.
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Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: (Please see documentation available at www.etenders.gov.ie RFT ID 120122).
Contract execution
Contract performance conditions: (Please see documentation available at www.etenders.gov.ie RFT ID 120122).

Procedure
Maximum number of candidates: 5
Objective criteria for choosing the limited number of candidates: (Please see documentation available at www.etenders.gov.ie RFT ID 120122).
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Noel Hayes
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114632&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Additional Information — Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
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2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
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3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
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6. The contract/framework agreement is primarily for use by the Media Relations Office, Chief Executive's Department, but may also be extended for use by other departments of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to info@dublincity.ie for the attention of Noel Hayes. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 14.7.2017 to enable issue of responses to all interested parties.
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12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor.
Source: OJS 2017/S 120-242958 (2017-06-23)
Contract award notice (2017-12-20)
Object
Scope of the procurement
Total value of the procurement: 600 000 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Dublin 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Media Relations Office, Block 3, Floor 3, Civic Offices, Wood Quay, Dublin 8
Postal code: Dublin
Postal town: Dublin 8

Reference
Dates
Date dispatched: 2017-12-20 📅
Publication date: 2017-12-22 📅
Identifiers
Notice number: 2017/S 246-515794
Refers to notice: 2017/S 120-242958
OJ-S issue: 246
Additional information
Additional Information – Dublin City Council. 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the e-Tenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The contract/framework agreement is primarily for use by the Media Relations Office, Chief Executive’s Department, but may also be extended for use by other departments of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 8. Tenders may be submitted in English or in the Irish language. 9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 10. Appeals procedure: The body to whom appeals should be addressed is: The High Court, Four Courts, Inns Quay, Dublin 7. 11. All queries regarding this tender must be emailed to info@dublincity.ie for the attention of Noel Hayes. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 14.7.2017 to enable issue of responses to all interested parties. 12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more

Object
Scope of the procurement
Short description:
1) The contract/ Framework Agreement is to cover:
— Corporate PR Strategy,
— Brand PR,
— Media Training,
— Effective Crisis Planning & Management,
— Issues management,
2) PR for projects/events related to:
— Environment,
— Sports,
— Culture,
— Arts & Literature,
— Tourism,
— Co-Sponsorships,
The appointed agency and its senior people will have reporting responsibility and interface with the Media Relations Office. The core functions of the agency will be as follows:
All the above services will be on a “draw down” basis. There will be occasions when the Media Relations office will not require the back-up services of its agency. Just as likely there will be occasions when the Media Relations Office will lean on the agency for advice/counsel and occasionally for “on the ground” support for Sponsorships, Events and Activities.
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Description of options:
The contract will be awarded for 2 years with an option to renew for a further 2 years.

Procedure
Award criteria
Quality criterion (name): Quality of Proposed Team and structure
Quality criterion (weighting): 30
Quality criterion (name): Response to Corporate Strategy Brief
Quality criterion (weighting): 15
Quality criterion (name): Response to Crisis Management Brief
Response to Event PR Brief
Cost criterion: Remuneration and costs for corporate and crisis team
Cost weighting: 10
Cost criterion: Remuneration and costs for event pr team

Award of contract
Date of contract conclusion: 2017-11-01 📅

Reference
Additional information
Additional Information – Dublin City Council.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Show more
3. Suppliers must register their interest on the e-Tenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
6. The contract/framework agreement is primarily for use by the Media Relations Office, Chief Executive’s Department, but may also be extended for use by other departments of Dublin City Council as requirements arise.
10. Appeals procedure: The body to whom appeals should be addressed is: The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to info@dublincity.ie for the attention of Noel Hayes. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 14.7.2017 to enable issue of responses to all interested parties.
Show more

Complementary information
Review body
Postal address: Chief Registrar, Four Courts, Inns Quay, Dublin 7
Source: OJS 2017/S 246-515794 (2017-12-20)
Modification of a contract/concession during its term (2022-02-15)
Object
Scope of the procurement
Total value of the procurement: 600 000 EUR 💰
Notice metadata
Document type: Modification of a contract/concession during its term

Procedure
Award criteria
Not applicable

Contracting authority
Contact
E-mail: press@dublincity.ie 📧

Reference
Dates
Date dispatched: 2022-02-15 📅
Publication date: 2022-02-18 📅
Start date: 2017-11-01 📅
End date: 2021-10-31 📅
Identifiers
Notice number: 2022/S 035-090915
Refers to notice: 2017/S 246-515794
OJ-S issue: 35
Additional information
Additional Information – Dublin City Council 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The contract/framework agreement is primarily for use by the Media Relations Office, Chief Executive’s Department, but may also be extended for use by other departments of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 8. Tenders may be submitted in English or in the Irish language. 9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7. 11. All queries regarding this tender must be emailed to info@dublincity.ie for the attention of Noel Hayes. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 14th July, 2017 to enable issue of responses to all interested parties. 12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Short description: The provision of Public Relations advice and services to Dublin City Council.

Award of contract
Name: Wilson Hartnell PR
Postal town: Dublin
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 600 000 EUR 💰

Contracting authority
Contact
Contact point: Michael Ryan

Reference
Additional information
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
Show more
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Show more
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
Show more
6. The contract/framework agreement is primarily for use by the Media Relations Office, Chief Executive’s Department, but may also be extended for use by other departments of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to info@dublincity.ie for the attention of Noel Hayes. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 14th July, 2017 to enable issue of responses to all interested parties.
Show more
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Source: OJS 2022/S 035-090915 (2022-02-15)
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