Establishment of a multi-party framework agreement in six lots for preventative maintenance and repairs

Leopardstown Park Hospital

The Contracting Authority wishes to engage in a competitive process for the establishment of a multi-party framework agreement for preventative maintenance and repairs for 6 Lots of hospital equipment, as listed below:
Lot 1: Electric Beds
Lot 2 Washer Disinfectors
Lot 3: Wheelchairs, Powered Chairs, Special Chairs
Lot 4: Patient Hoists
Lot5: Pressure Relieving Mattresses
Lot 6: Suction Machines.

Deadline

The time limit for receipt of tenders was 2017-08-03. The procurement was published on 2017-07-04.

Who?

• Leopardstown Park Hospital

What?

• Repair and maintenance services of medical equipment › Repair and maintenance services of wheelchairs

Where?

• Dublin

Procurement history

Date	Document
2017-07-04	Contract notice

Contract notice (2017-07-04)
Object
Scope of the procurement
Title: Repair and maintenance services of medical and surgical equipment
Reference number: Equipment tender 2017
Short description:

The Contracting Authority wishes to engage in a competitive process for the establishment of a multi-party framework agreement for preventative maintenance and repairs for 6 Lots of hospital equipment, as listed below: Lot 1: Electric Beds Lot 2 Washer Disinfectors Lot 3: Wheelchairs, Powered Chairs, Special Chairs Lot 4: Patient Hoists Lot5: Pressure Relieving Mattresses Lot 6: Suction Machines.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of medical and surgical equipment 📦
Additional CPV: Repair and maintenance services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Leopardstown Park Hospital
Postal address: Foxrock, Co. Dublin
Postal code: 18
Postal town: Dublin
Contact
Internet address: http://www.lph.ie 🌏
E-mail: paddyledden@lph.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114702&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114702&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-07-04 📅
Submission deadline: 2017-08-03 📅
Publication date: 2017-07-06 📅
Identifiers
Notice number: 2017/S 127-259019
OJ-S issue: 127
Additional information

All information relating to tenders is published on www.etenders.gov.ie only Ref ID: 120190.

Object
Scope of the procurement
Short description:

Lot 1: Electric Beds

Lot 2 Washer Disinfectors

Lot 3: Wheelchairs, Powered Chairs, Special Chairs

Lot 4: Patient Hoists

Lot5: Pressure Relieving Mattresses

Lot 6: Suction Machines.

Estimated total value: 618 000 EUR 💰
Title of the lot: Multi-party framework for preventative maintenance and repairs for electric beds
Lot number: 1
Short description:

The frequency of service will be 2 preventative maintenance services per year at times and dates agreed in advance between Leopardstown Park Hospital (LPH) and the service provider and approximately 52 routine andemergency call outs per year.

Routine maintenance on electric beds as recommended by the manufacturer to ensure they are in good and safe working order and performing to the manufacturers specifications will be carried out by the service provider's suitably qualified / duly authorised representatives.

This will include repair of any defect or malfunction discovered by the service provider's representative or reported to them by LPH staff.

Estimated value excluding VAT: 200 000 EUR 💰
Duration: 48 months
Description of renewals:

The framework agreement will be for 2 years, with the option to extend for 2 years, subject to a maximum of four (4) years subject to satisfactory performance, business needs and budgetary constraints.

Additional information:

All information relating to tenders is published on

www.etenders.gov.ie only Ref ID: 120190.

Title of the lot: Multi-party framework for preventative maintenance and repairs for washer disinfectors
Lot number: 2
Short description:

The frequency of service will be 2 preventative maintenance services per year at times and dates agreed in advance between Leopardstown Park Hospital (LPH) and the Service Provider and approximately 6 routine and emergencycall outs per year.

The following services are required:

Routine maintenance on washer disinfectors (bedpan washers) as recommended by the manufacturer to ensure they are in good and safe working order and performing to the manufacturers specifications will be carried out by the service providers suitably qualified / duly authorised representatives.

Estimated value excluding VAT: 28 000 EUR 💰
Title of the lot: Multi-party framework for preventative maintenance and repairs for wheelchairs, powered and special chairs
Lot number: 3
Short description:

The frequency of service will be 2 preventative maintenance services per year at times and dates agreed in advance between Leopardstown Park Hospital and the service provider and approximately 24 routine and emergency call outs per year..

Routine maintenance on chairs as recommended by the manufacturer to ensure they are in good and safe working order and performing to the manufacturers specifications will be carried out by the service providers suitably qualified / duly authorised representatives.

Estimated value excluding VAT: 80 000 EUR 💰
Title of the lot: Multi-party framework for preventative maintenance and repairs for patient hoists
Lot number: 4
Short description:

Routine maintenance of the hoists as recommended by the manufacturer to ensure they are in good and safe working order and performing to the manufacturers specifications will be carried out by the service provider's suitably qualified / duly authorised representatives.

This will include repair of any defect or malfunction discovered by the Service Provider's representative or reported to them by LPH staff.

Title of the lot: Multi-party framework for preventative maintenance and repairs for pressure relieving matresses
Lot number: 5
Short description:

There are approximately 50no. pressure relieving mattresses that require preventative maintenance and repair as part of this Framework.

The frequency of service will be 2 preventative maintenance services per year at times and dates agreed in advance between Leopardstown Park Hospital and the Service provider and approximately 156 routine and emergency call outs per year.

The following services are Routine maintenance on mattresses as recommended by the manufacturer to ensure they are in good and safe working order and performing to the manufacturers specifications will be carried out by the service provider's suitably qualified / duly authorised representatives.

This will include repair of any defect or malfunction discovered by the service providers representative or reported to them by LPH staff.

Estimated value excluding VAT: 100 000 EUR 💰
Title of the lot: Multi-party framework for preventative maintenance and repairs for suction machines
Lot number: 6
Short description:

There are approximately 14no suction machines in Leopardstown Park Hospital.

Routine maintenance on suction machines as recommended by the manufacturer to ensure they are in good and safe working order and performing to the manufacturers specifications will be carried out by the service provider's suitably qualified / duly authorised representatives.

Estimated value excluding VAT: 10 000 EUR 💰
Place of performance
Main site or place of performance: Leopardstown.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions: See documents on www.etenders.gov.ie Ref ID: 120190.

Procedure
Number of participants to be contemplated: 2
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2017-08-03 📅
Tender opening time: 16:00

Contracting authority
Identity
National registration number: N/a
Contact
Internet address: www.lph.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/78333 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114702&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

ETENDERS ID: 120190

1) The estimated total value of the any purchases pursuant to the framework agreements for six (6) Lots is in the region of EUR528,000 to EUR618,000 (ex. VAT) over the lifetime of the agreements. It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreements. Note: that the period of any contracts awarded under the framework agreements may extend beyond the date of expiry of the agreement.

2) Tenderers may apply for one or more Lots.

3) The multi-party framework agreement for each Lot will be established with two (2) framework members.

4) The Contracting Authority reserves the right to extend the framework agreements The framework agreement will be for 2 years, with the option to extend for 2years, subject to a maximum of four (4) years subject to satisfactory performance, business needs and budgetary constraints. For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

5) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie ) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.

6) This is the sole call for competition for this service.

7) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers.

8) Contract award will be subject to the approval of the competent authorities.

9) It will be a condition of award that tenderers are tax compliant.

10) If for any reason it is not possible to establish the framework agreement to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer in that Lot on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

11) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

12) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

13) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders, for each Lot, in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2017/S 127-259019 (2017-07-04)

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