Design, Supply, Installation and Maintenance of a Passenger Accessible Rolling Stock Based Wi-Fi System

Iarnrod Eireann-Irish Rail

Design, supply, installation and maintenance of a passenger accessible, rolling stock based Wi-Fi system.

Deadline

The time limit for receipt of tenders was 2017-03-03. The procurement was published on 2017-01-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Evad IT Solutions

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2017-01-28	Contract notice
2019-02-13	Contract award notice

Contract notice (2017-01-28)
Object
Scope of the procurement
Title: Internet services
Reference number: 6560
Short description:

Design, supply, installation and maintenance of a passenger accessible, rolling stock based Wi-Fi system.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Internet services 📦
Additional CPV: Telecommunications network 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: simon.mills@irishrail.ie 📧
Phone: +353 17033748 📞
Fax: +353 17034870 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107711&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-01-28 📅
Submission deadline: 2017-03-03 📅
Publication date: 2017-01-31 📅
Identifiers
Notice number: 2017/S 021-035908
Refers to notice: 2015/S 224-408552
OJ-S issue: 21

Object
Scope of the procurement
Estimated total value: 3 000 000 EUR 💰
Short description:

IE are seeking expressions of interest from companies wishing to participate in a tender process for the design, supply, installation and support of a new rolling stock integrated Wi-Fi system. IE have provided free to access Wi-Fi services since 2011 and over this time the facility has proven to be an important component of the service delivery to its customers on both Commuter and Intercity services.

IE propose to replace the existing system with a modern, technologically enhanced, reliable and state of the art Wi-Fi system which will enhance the overall customer experience. The new upgraded Wi-Fi system will be integrated into approximately 170 train sets.

The WiFi system is to be fitted to all passenger fleets as follows:

29000 Diesel Multiple Unit (DMU) 29 sets of 4 cars;

2800 DMU 10 sets of 2 cars;

2600 DMU 8 sets of 2 cars;

Intercity Railcar (ICR) 22000 DMU 63 sets of 3/4/ and 5 fixed formation sets;

Mark 4 Passenger Carriages 8 sets of 7 cars;

8100 Electric Multiple Unit (EMU) 38 sets of 2 cars;

8500 EMU 4 sets of 4 cars;

8510 EMU 3 sets of 4 cars;

8520 EMU 10 sets of 4 cars.

Locations for the maintenance of the equipment will take place at the following depots:

Drogheda DMU depot, Co. Louth;

Inchicore Railway Works, Dublin;

Connolly Train Care Depot, Dublin;

Heuston Station, Dublin;

Cork Maintenance Depot, Cork;

Limerick Maintenance Depot, Limerick;

Portlaoise Train Care Depot, Portlaoise;

Fairview DART depot, Dublin.

Estimated value excluding VAT: 300 000 EUR 💰
Duration: 60 months
Description of renewals:

Planned contract duration is 5 years. IE reserve the right to extend this initial 5-year contract term by an additional 2 years. Any such extension will be entirely at IE's discretion.

Description of options:

Duration: Option to extend the contract term by up to an additional 2 years.

Data: Option to include mobile data charges.

Additional information: N/a
Place of performance
Main site or place of performance: Inchicore, Fairview, Drogheda, Portlaoise.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As outlined in the procurement documents.
List and brief description of rules and criteria: As outlined in the attached pre-qualification questionnaire.
Contract execution
Deposits and guarantees required: N/A
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As outlined in the procurement documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Contract performance conditions:

Service Level Agreement.

Performance Bond/Retention.

Procedure
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-04-03 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Simon Mills
Internet address: www.irishrail.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107711&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: January 2022.
As outlined in the procurement documents.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Source: OJS 2017/S 021-035908 (2017-01-28)

Contract award notice (2019-02-13)
Object
Notice metadata
Document type: Contract award notice
Nature of contract: Supplies

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Procurement, CIE Works
Postal code: Inchicore
Postal town: Dublin 8
Contact
E-mail: beth.reid@irishrail.ie 📧
Phone: +353 17034870 📞

Reference
Dates
Date dispatched: 2019-02-13 📅
Publication date: 2019-02-18 📅
Identifiers
Notice number: 2019/S 034-077622
Refers to notice: 2017/S 021-035908
OJ-S issue: 34

Object
Scope of the procurement
Short description:

The Wi-Fi system is to be fitted to all passenger fleets as follows:

Fairview DART depot, Dublin

Procedure
Award criteria
Quality criterion (name): Solution specification and implementation plan
Quality criterion (weighting): 20
Quality criterion (name): System reliability and maintainability
Quality criterion (weighting): 10
Quality criterion (name): Data optimisation
Quality criterion (weighting): 5
Quality criterion (name): Contract management
Quality criterion (weighting): 8
Quality criterion (name): Reporting capabilities
Quality criterion (weighting): 7
Cost criterion (name): Total cost
Cost criterion (weighting): 50

Award of contract
Date of contract conclusion: 2019-02-06 📅
Name: Evad IT Solutions
Postal address: Unit 1 Bridge Court Business Park
Postal town: Walkinstown
Postal code: Dublin 12
Country: Ireland 🇮🇪
Phone: +353 14266800 📞
Internet address: https://evad.ie/ 🌏

Contracting authority
Contact
Contact point: Beth Reid

Complementary information
Review body
Postal address: Four Courts
Postal town: Inns Quay
Postal code: Dublin 7
Source: OJS 2019/S 034-077622 (2019-02-13)

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