Contract for the Supply, Configuration, Installation and Maintenance of a Quality and Safety Management Software System

Beaumont Hospital

RCSI Hospitals intend to appoint a suitably qualified and experienced economic operator to provide a Quality Management Information System (QMIS). The installed QMIS will be used to support the processes associated with the Contracting Authority's Quality and Safety Management System. An effective Quality and Patient Safety Management System is central to the provision of high quality, patient-centred care. The award of this contract will ultimately ensure that all sites operate effectively as a single organisation in respect of the processes applying to quality and safety.
It is intended that the QMIS procured on foot of this competition will enable the Contracting Authority to ensure that its Quality and Safety Management System is operating efficiently and effectively.

Deadline

The time limit for receipt of tenders was 2017-10-13. The procurement was published on 2017-09-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Health Care Informed Ltd

Who?

• Beaumont Hospital

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2017-09-12	Contract notice
2018-11-19	Contract award notice

Contract notice (2017-09-12)
Object
Scope of the procurement
Title: Software package and information systems
Reference number: 2604
Short description:

RCSI Hospitals intend to appoint a suitably qualified and experienced economic operator to provide a Quality Management Information System (QMIS). The installed QMIS will be used to support the processes associated with the Contracting Authority's Quality and Safety Management System. An effective Quality and Patient Safety Management System is central to the provision of high quality, patient-centred care. The award of this contract will ultimately ensure that all sites operate effectively as a single organisation in respect of the processes applying to quality and safety. It is intended that the QMIS procured on foot of this competition will enable the Contracting Authority to ensure that its Quality and Safety Management System is operating efficiently and effectively.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦
Additional CPV: Information-processing equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Beaumont Hospital
Postal address: Beaumont Road, Beaumont
Postal town: Dublin
Contact
Internet address: http://www.beaumont.ie 🌏
E-mail: tendering@beaumont.ie 📧
Phone: +353 18092658 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118526&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-09-12 📅
Submission deadline: 2017-10-13 📅
Publication date: 2017-09-14 📅
Identifiers
Notice number: 2017/S 176-360531
OJ-S issue: 176
Additional information

Please consult the Qualification Questionnaire, available to download from www.etenders.gov.ie

Object
Scope of the procurement
Short description:

It is intended that the QMIS procured on foot of this competition will enable the Contracting Authority to ensure that its Quality and Safety Management System is operating efficiently and effectively.

Estimated total value: 250 000 EUR 💰
Estimated value excluding VAT: 250 000 EUR 💰
Duration: 60 months
Description of renewals:

The successful tenderer will be awarded a contract for the provision of the required software system and its ongoing support and maintenance for a 5-year period. Thereafter, the Contracting Authority shall have the right to award subsequent contracts to the successful tenderer, for the continued support and maintenance of the system, until the system's obsolescence.

Description of options:

The Contracting Authority may elect to ‘pilot’ the required system at a particular hospital site, with a schedule of additional roll-outs implemented in accordance with funding availability and local requirements. The Contracting Authority envisions that the negotiation stage of the competition will be utilised to discuss such a phased approach with tenderers.

Additional information:

Please consult the Qualification Questionnaire, available to download from www.etenders.gov.ie

Place of performance
Main site or place of performance: Dublin 9.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As per the Qualification Questionnaire, available to download from www.etenders.gov.ie

Contract execution
Contract performance conditions:

As per the Qualification Questionnaire, available to download from www.etenders.gov.ie

Procedure
Applicable procurement law:

This competition is being conducted by Beaumont Hospital on behalf of RCSI Hospitals.

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As per the associated Qualification Questionnaire, available to download from www.etenders.gov.ie

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-11-13 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Spanish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Awarding authority name: RCSI Hospitals
Postal address: 111 St Stephen's Green
Postal code: 1
Country: Dublin 🏙️
Contact
Contact point: Greg O'Leary
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/403 🌏
Internet address: http://www.rcsihospitals.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118526&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

As per the Qualification Questionnaire, available to download from www.etenders.gov.ie

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Ground Floor (East Wing), Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

The Contracting Authority undertakes that this reviewable public contract will not be concluded until a period of fourteen calendar days has elapsed following the notification of all concerned tenderers. This ‘standstill period,’ which will commence on the day after all concerned tenderers are electronically notified of the outcome of their tender submissions, is being observed in accordance with the provisions of SI 130 of 2010.

Source: OJS 2017/S 176-360531 (2017-09-12)

Contract award notice (2018-11-19)
Object
Scope of the procurement
Short description:

RCSI Hospitals intend to appoint a suitably qualified and experienced economic operator to provide a Quality Management Information System (QMIS). The installed QMIS will be used to support the processes associated with the Contracting Authority’s Quality and Safety Management System. An effective Quality and Patient Safety Management System is central to the provision of high quality, patient-centred care. The award of this contract will ultimately ensure that all sites operate effectively as a single organisation in respect of the processes applying to quality and safety. It is intended that the QMIS procured on foot of this competition will enable the Contracting Authority to ensure that its Quality and Safety Management System is operating efficiently and effectively.

Total value of the procurement: 250 000 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Dublin 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Beaumont Road
Postal code: Beaumont

Reference
Dates
Date dispatched: 2018-11-19 📅
Publication date: 2018-11-22 📅
Identifiers
Notice number: 2018/S 225-515262
Refers to notice: 2017/S 176-360531
OJ-S issue: 225
Additional information

Please consult the qualification questionnaire, available to download from www.etenders.gov.ie

Object
Scope of the procurement
Short description:

RCSI Hospitals intend to appoint a suitably qualified and experienced economic operator to provide a Quality Management Information System (QMIS). The installed QMIS will be used to support the processes associated with the Contracting Authority’s Quality and Safety Management System. An effective Quality and Patient Safety Management System is central to the provision of high quality, patient-centred care. The award of this contract will ultimately ensure that all sites operate effectively as a single organisation in respect of the processes applying to quality and safety.

Description of options:

The Contracting Authority may elect to “pilot” the required system at a particular hospital site, with a schedule of additional roll-outs implemented in accordance with funding availability and local requirements. The Contracting Authority envisions that the negotiation stage of the competition will be utilised to discuss such a phased approach with tenderers.

Additional information:

Please consult the qualification questionnaire, available to download from www.etenders.gov.ie

Procedure
Award criteria
Quality criterion (name): Technical merit of proposed QMS and related components
Quality criterion (weighting): 45 %
Quality criterion (name): After sales and technical assistance
Quality criterion (weighting): 20 %
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 35 %

Award of contract
Date of contract conclusion: 2018-08-08 📅
Name: Health Care Informed Ltd
Postal address: High Street, Headford
Postal town: Co Galway
Country: Ireland 🇮🇪
Phone: +353 9336126 📞
E-mail: info@hci.care 📧
Country: West 🏙️
Total value of the procurement: 218 850 EUR 💰
Information about tenders
Number of tenders received: 5

Contracting authority
Identity
Postal address: 111 St Stephen’s Green

Reference
Additional information

As per the qualification questionnaire, available to download from www.etenders.gov.ie

Complementary information
Review body
Information about review deadlines:

The Contracting Authority undertakes that this reviewable public contract will not be concluded until a period of fourteen calendar days has elapsed following the notification of all concerned tenderers. This “standstill period,” which will commence on the day after all concerned tenderers are electronically notified of the outcome of their tender submissions, is being observed in accordance with the provisions of S.I. 130 of 2010.

Source: OJS 2018/S 225-515262 (2018-11-19)

New procurements in related categories 🆕

Software package and information systems (>20 new procurements)