Web-casting Services to Fingal County Council and other Local Authorities

Fingal County Council

Fingal County Council, as lead buyer, proposes to engage in a competitive process for the establishment of a Multi-Party framework agreement for the delivery, installation, maintenance, upgrade and support of Web-casting Services to Fingal County Council, South Dublin County Council, Dun Laoghaire Rathdown County Council, Roscommon County Council and Galway City Council. The framework agreement will be established with 5 operators and for a period of 4 years with the initial contract to Fingal County Council alone, running for a period of 5 years subject to annual review.

Deadline

The time limit for receipt of tenders was 2016-07-21. The procurement was published on 2016-06-20.

Who?

• Fingal County Council

What?

Where?

• Dublin

Procurement history

Date	Document
2016-06-20	Contract notice

Contract notice (2016-06-20)
Object
Scope of the procurement
Title: World wide web (www) site operation host services
Reference number: Webcasting Services
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: World wide web (www) site operation host services 📦
Additional CPV: Web camera 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Fingal County Council
Postal address: PO Box 174, Fingal County Hall, Main Street
Postal town: Swords
Contact
Internet address: http://www.fingal.ie 🌏
E-mail: procurement@fingal.ie 📧
Phone: +353 18905000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100290&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100290&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-06-20 📅
Submission deadline: 2016-07-21 📅
Publication date: 2016-06-24 📅
Identifiers
Notice number: 2016/S 120-213073
OJ-S issue: 120
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are continuously tax compliant. 6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement, prior to conclusion of the framework agreement. If, having been awarded a contract under the framework agreement, a contractor fails to deliver the contract or meet its obligations under the contract, the Contracting Authority reserves the right to award the contract to the next highest scoring tenderer under the competitive process, at any time during the validity period of the relevant tender competition. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are continuously tax compliant.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement, prior to conclusion of the framework agreement. If, having been awarded a contract under the framework agreement, a contractor fails to deliver the contract or meet its obligations under the contract, the Contracting Authority reserves the right to award the contract to the next highest scoring tenderer under the competitive process, at any time during the validity period of the relevant tender competition.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated total value: 500 000 EUR 💰
Short description:

Fingal County Council, as lead buyer, proposes to engage in a competitive process for the establishment of a Multi-Party framework agreement for the delivery, installation, maintenance, upgrade and support of Web-casting Services to Fingal County Council, South Dublin County Council, Dun Laoghaire Rathdown County Council, Roscommon County Council and Galway City Council. The framework agreement will be established with 5 operators and for a period of 4 years with the initial contract to Fingal County Council alone running for a period of 5 years subject to annual review.

Estimated value excluding VAT: 500 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: Fingal County Council.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See associated tender documents.
Contract execution
Contract performance conditions: See associated tender documents.

Procedure
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2016-07-21 📅
Tender opening time: 12:00
Place: The opening will occur after the receipt of tenders, at a time and place suitable to the Opening Committee.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Brian Murray
Internet address: www.fingal.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/371 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100290&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are continuously tax compliant.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement, prior to conclusion of the framework agreement. If, having been awarded a contract under the framework agreement, a contractor fails to deliver the contract or meet its obligations under the contract, the Contracting Authority reserves the right to award the contract to the next highest scoring tenderer under the competitive process, at any time during the validity period of the relevant tender competition.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the Contracting Authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2016/S 120-213073 (2016-06-20)

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