The provision of document scanning and indexing services and a document management system to the Department of Health and the Department of Children
Department of Health
The provision of Document Scanning and Indexing Services and a Document Management System to the Department of Health and the Department of Children and Youth Affairs for approximately 6 000 files/approximately 800 000 pages; the disassembly and reassembly of these files; the production of a searchable (file content) index and the provision of document management software with document gathering, analysis and reporting capacity to facilitate discovery of records to a legal standard.
DeadlineThe time limit for receipt of tenders was 2016-06-20. The procurement was published on 2016-05-20.
Who? What?- • Business organisation services › Records management
- • Document management software package › Document management system
- • Scanning and invoicing services › Scanning services
Procurement history
| Date | Document |
|---|---|
| 2016-05-20 | Contract notice |
Contract notice (2016-05-20)
Object
Scope of the procurement
Title: Scanning services
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Scanning services 📦
Additional CPV: Document management software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Health
Postal address: Hawkins House, Hawkins Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://health.gov.ie/ 🌏
E-mail: john_beaddie@health.irlgov.ie 📧
Phone: +353 16354000 📞
Fax: +353 16354001 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99063&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99063&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2016-05-20 📅
Submission deadline: 2016-06-20 📅
Publication date: 2016-05-24 📅
Identifiers
Notice number: 2016/S 098-175141
OJ-S issue: 98
Object
Scope of the procurement
Estimated total value: 135 000 EUR 💰
Short description:
Estimated value excluding VAT: 135 000 EUR 💰
Duration: 12 months
Description of renewals:
Place of performance
Main site or place of performance: Dublin 2.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See tender document.
Contract execution
Contract performance conditions: See tender document.
Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2016-06-20 📅
Tender opening time: 12:00
Place: Department of Health, Hawkins House, Hawkins Street, Dublin, D02 VW90.
Contracting authority
Identity
National registration number: N/a
Awarding authority name: Department of Children and Youth Affairs
Postal address: 43/49 Mespil Road
Postal code: D04 YP52
Contact
Contact point: John Beaddie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1121 🌏
Contact point: James Gibbs
Phone: +353 16473232 📞
E-mail: james_gibbs@dcya.gov.ie 📧
Internet address: http://dcya.gov.ie/ 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99063&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2016/S 098-175141 (2016-05-20)
Object
Scope of the procurement
Title: Scanning services
Short description:
The provision of Document Scanning and Indexing Services and a Document Management System to the Department of Health and the Department of Children and Youth Affairs for approximately 6 000 files/approximately 800 000 pages; the disassembly and reassembly of these files; the production of a searchable (file content) index and the provision of document management software with document gathering, analysis and reporting capacity to facilitate discovery of records to a legal standard.
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Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Scanning services 📦
Additional CPV: Document management software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Health
Postal address: Hawkins House, Hawkins Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://health.gov.ie/ 🌏
E-mail: john_beaddie@health.irlgov.ie 📧
Phone: +353 16354000 📞
Fax: +353 16354001 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99063&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99063&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2016-05-20 📅
Submission deadline: 2016-06-20 📅
Publication date: 2016-05-24 📅
Identifiers
Notice number: 2016/S 098-175141
OJ-S issue: 98
Object
Scope of the procurement
Estimated total value: 135 000 EUR 💰
Short description:
The provision of Document Scanning, file indexing Services and Document Management System to the Dept. Health and the Dept. Children and Youth Affairs for approx. 6 000 files/approx. 800 000 pages; the disassembly and reassembly of these files; the production of a searchable file content index and the provision of document management software with document gathering, analysis and reporting capacity to facilitate the discovery of records to a legal standard.
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Duration: 12 months
Description of renewals:
The Contracting Authority reserves the right to extend the Term for a period or periods of up to one (1) year with a maximum of three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law.
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Main site or place of performance: Dublin 2.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See tender document.
Contract execution
Contract performance conditions: See tender document.
Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2016-06-20 📅
Tender opening time: 12:00
Place: Department of Health, Hawkins House, Hawkins Street, Dublin, D02 VW90.
Contracting authority
Identity
National registration number: N/a
Awarding authority name: Department of Children and Youth Affairs
Postal address: 43/49 Mespil Road
Postal code: D04 YP52
Contact
Contact point: John Beaddie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1121 🌏
Contact point: James Gibbs
Phone: +353 16473232 📞
E-mail: james_gibbs@dcya.gov.ie 📧
Internet address: http://dcya.gov.ie/ 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99063&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2016/S 098-175141 (2016-05-20)
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