Provision of Electronic Media Monitoring Services

Tourism Ireland Limited

Tourism Ireland requires the services of a supplier for the provision of an electronic media monitoring service in 21 overseas markets (subject to change over time), for the period of 4 years (single-party Framework Agreement). The successful candidate will be required to provide the following services:

Deadline

The time limit for receipt of tenders was 2016-06-13. The procurement was published on 2016-05-13.

Who? What? Where?
Procurement history
Date Document
2016-05-13 Contract notice
Contract notice (2016-05-13)
Object
Scope of the procurement
Title: Communication and multimedia software package
Reference number: MC/CK/2016/01
Short description:
Tourism Ireland requires the services of a supplier for the provision of an electronic media monitoring service in 21 overseas markets (subject to change over time), for the period of 4 years (single-party Framework Agreement). The successful candidate will be required to provide the following services: — Press monitoring; — Broadcast monitoring; — Internet monitoring; — Social media monitoring; — Tourism Ireland Publicity Analysis Tool link-up; — Transcripts; — Evaluation: EAV (equivalent advertising value). This is the 1
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Communication and multimedia software package 📦
Additional CPV: Media storage and reader devices 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland Limited
Postal address: 5th Floor, Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: http://www.tourismireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763400 📞
Fax: +353 14763666 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98959&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-05-13 📅
Submission deadline: 2016-06-13 📅
Publication date: 2016-05-18 📅
Identifiers
Notice number: 2016/S 094-168494
OJ-S issue: 94
Additional information
Duration of the Framework Agreement: The Framework Agreement will be for 3 years, renewable annually — subject to satisfactory performance, with the possibility of extending for a further period of up to 1 year. This is the 1 Please note that Tourism Ireland does not guarantee that the services will be carried out during the lifetime of the Framework Agreement. Tourism Ireland requires all Tenderers to adopt the format set out in the Invitation to Tender Document. 1 signed original plus 3 additional hard copies and 1 soft copy must be delivered to the delivery address by the deadline stated in this Contract Notice. Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post. Late applications will not be accepted. Applications by fax or by email will not be accepted. Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded. Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland. Award of this contract will be subject to the winning Tenderer's compliance with the Fair Employment and Treatment (Northern Ireland) Order 1998 (if based in NI). Award of this contract will be subject to approval by the Board of Tourism Ireland. Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate or equivalent as required by the Irish Revenue Commissioners. The contract will be subject to Irish law. Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
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Object
Scope of the procurement
Short description:
Tourism Ireland requires the services of a supplier for the provision of an electronic media monitoring service in 21 overseas markets (subject to change over time), for the period of 4 years (single-party Framework Agreement). The successful candidate will be required to provide the following services:
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— Press monitoring;
— Broadcast monitoring;
— Internet monitoring;
— Social media monitoring;
— Tourism Ireland Publicity Analysis Tool link-up;
— Transcripts;
— Evaluation: EAV (equivalent advertising value).
This is the 1
Estimated total value: 1 275 000 EUR 💰
Short description:
Tourism Ireland requires the services of a supplier for the provision of an electronic media monitoring service in 21 overseas markets (subject to change over time), for the period of 4 years. The successful candidate will be required to provide the following services:
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— Social Media monitoring;
— Tourism Ireland Publicity Analysis Tool Link-up;
Estimated value excluding VAT: 1 275 000 EUR 💰
Duration: 36 months
Description of renewals: Initial 3 year period with 1 annual renewal.
Place of performance
Main site or place of performance: Global network of offices — please refer to the supporting documentation.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in the supporting tender documentation available for downloading from the Irish Government Procurement Portal www.etenders.gov.ie
Technical and professional ability:
As stated in the supporting tender documentation available for downloading from the Irish Government Procurement Portal www.etenders.gov.ie
Contract execution
Contract performance conditions:
As stated in the supporting tender documentation available for downloading from the Irish Government Procurement Portal www.etenders.gov.ie

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Previous recent experience in managing contracts of a similar value, complexity and nature;
Ability to provide a service to monitor all media throughout the specified markets as detailed in the specification;
Adequate resources to fulfil the requirements, including technical capacity.
Time of receipt of tenders: 15:00
Date of dispatch of invitations: 2016-07-19 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Hannah Hughes
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98959&B=ETENDERS_SIMPLE 🌏
Awarding authority name: Tourism Ireland
Postal address: Beresford House, 2 Beresford Road, Northern Ireland
Postal town: Coleraine
Postal code: BT52 1GE
Country: United Kingdom 🇬🇧
Éire/Ireland 🏙️

Reference
Additional information
Duration of the Framework Agreement: The Framework Agreement will be for 3 years, renewable annually — subject to satisfactory performance, with the possibility of extending for a further period of up to 1 year.
This is the 1
Please note that Tourism Ireland does not guarantee that the services will be carried out during the lifetime of the Framework Agreement.
Tourism Ireland requires all Tenderers to adopt the format set out in the Invitation to Tender Document.
1 signed original plus 3 additional hard copies and 1 soft copy must be delivered to the delivery address by the deadline stated in this Contract Notice.
Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.
Late applications will not be accepted. Applications by fax or by email will not be accepted.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.
Award of this contract will be subject to the winning Tenderer's compliance with the Fair Employment and Treatment (Northern Ireland) Order 1998 (if based in NI).
Award of this contract will be subject to approval by the Board of Tourism Ireland.
Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate or equivalent as required by the Irish Revenue Commissioners.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
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Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines: In line with the 14-day Standstill Period.
Source: OJS 2016/S 094-168494 (2016-05-13)
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