Media Monitoring Services

Fáilte Ireland-National Tourism Development Authority

This is a contract for complete media monitoring and evaluation services to include
but not limited to: print, broadcast, online and social media platforms.

Deadline

The time limit for receipt of tenders was 2016-03-08. The procurement was published on 2016-02-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Newsaccess Limited

Who?

• Fáilte Ireland-National Tourism Development Authority

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2016-02-12	Contract notice
2016-06-13	Contract award notice

Contract notice (2016-02-12)
Object
Scope of the procurement
Title: Advertising and marketing services
Quantity or scope:

This is a contract for a period of 2 years with the options to extend for further periods not exceeding a total of 36 months (subject to an annual review) and based on budget availability.200 000250 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Advertising and marketing services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street
Postal code: 1
Postal town: Dublin
Contact
E-mail: procurement@failteireland.ie 📧
Phone: +353 18847888 📞

Reference
Dates
Date dispatched: 2016-02-12 📅
Submission deadline: 2016-03-08 📅
Publication date: 2016-02-16 📅
Identifiers
Notice number: 2016/S 032-051974
Refers to notice: 2015/S 202-366510
OJ-S issue: 32
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers. 4) Establishment of this contract will be subject to the approval of the competent authorities. 5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time. 7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.

4) Establishment of this contract will be subject to the approval of the competent authorities.

5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Object
Scope of the procurement
Short description:

This is a contract for complete media monitoring and evaluation services to include

but not limited to: print, broadcast, online and social media platforms.

Quantity or scope:

This is a contract for a period of 2 years with the options to extend for further periods not exceeding a total of 36 months (subject to an annual review) and based on budget availability.

Estimated value excluding VAT: 200 000 💰
250 000 💰
Duration: 060 months
Reference number: CC/2016/01

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in the ITT document available for downloading from the Irish

Government‘s Procurement portal: www.etenders.gov.ie

Economic and financial standing:

As stated in the ITT document available for downloading from the Irish

Government‘s Procurement portal: www.etenders.gov.ie

Technical and professional ability:

As stated in the ITT document available for downloading from the Irish

Government‘s Procurement portal: www.etenders.gov.ie

Contract execution
Deposits and guarantees required: None.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment on receipt of invoices related to purchase orders issued by Fáilte

Ireland of the contracting authority.

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Single Legal Entity (ies).
Names and professional qualifications of the staff ✅

Procedure
Tender validity period: 006 months
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Tourism Ireland
Postal address: Bishops Square, Redmonds Hill
Postal code: 2
Contact
Contact point: Glenda Byrne
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1169 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96530&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96530&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Publication date: 2015-10-17 📅
Identifiers
Reference number attributed by the contracting authority: CC/2016/01
Notice number in the OJ S: 2015/S 202-366510
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.

4) Establishment of this contract will be subject to the approval of the competent authorities.

5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin
Postal code: 7
Information about review deadlines:

The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract.

Source: OJS 2016/S 032-051974 (2016-02-12)

Contract award notice (2016-06-13)
Object
Scope of the procurement
Short description:

This is a contract for complete media monitoring and evaluation services to include but not limited to: print, broadcast, online and social media platforms.

Notice metadata
Document type: Contract award notice
Regulation: European Union, with participation of GPA countries
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Contact
Internet address: http://www.failteireland.ie 🌏

Reference
Dates
Date dispatched: 2016-06-13 📅
Publication date: 2016-06-15 📅
Identifiers
Notice number: 2016/S 114-202609
Refers to notice: 2016/S 032-051974
OJ-S issue: 114

Procedure
Award criteria
Quality criterion (name): Account management and quality of the service proposed
Quality criterion (weighting): 30
Quality criterion (name): Analysis and reporting
Quality criterion (weighting): 20
Quality criterion (name): Social media and online platforms
Quality criterion (weighting): 10
Price weighting: 40

Award of contract
Date of contract conclusion: 2016-04-30 📅

Contracting authority
Contact
Internet address: www.failteireland.ie 🌏

Complementary information
Review body
Country: Ireland 🇮🇪
Source: OJS 2016/S 114-202609 (2016-06-13)

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