Drive and Cardan Shaft Overhaul Services

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) are seeking to award a contract, to a single entity, for the provision of specialist engineering services on components deemed to be of a safety critical nature by the Safety Management System within the Chief Mechanical Engineering department.
The proposed contract will cover in the region of 80 sets of drive shafts, per annum, from a variety of Diesel Multiple Unit (DMU) fleets and will cover both primary and secondary shafts and all work will be undertaken strictly in line with ‘TU/TS0075 Issue 3, Revision A — Cardan Shaft Overhaul’ specification.

Deadline

The time limit for receipt of tenders was 2016-07-18. The procurement was published on 2016-06-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-06-15 Contract notice
2017-09-04 Contract award notice
Contract notice (2016-06-15)
Object
Scope of the procurement
Title: Transmission shafts
Reference number: 5983
Short description:
Iarnród Éireann (IÉ) are seeking to award a contract, to a single entity, for the provision of specialist engineering services on components deemed to be of a safety critical nature by the Safety Management System within the Chief Mechanical Engineering department. The proposed contract will cover in the region of 80 sets of drive shafts, per annum, from a variety of Diesel Multiple Unit (DMU) fleets and will cover both primary and secondary shafts and all work will be undertaken strictly in line with ‘TU/TS0075 Issue 3, Revision A — Cardan Shaft Overhaul’ specification.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Transmission shafts 📦
Additional CPV: Repair and maintenance services of vehicle transmissions 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Engineering Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie/ 🌏
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034870 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100122&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100122&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-06-15 📅
Submission deadline: 2016-07-18 📅
Publication date: 2016-06-17 📅
Identifiers
Notice number: 2016/S 116-206046
OJ-S issue: 116
Additional information
To participate in the procurement process, companies are required to upload a brief company overview and a short capability statement to the contract notice on http://www.etenders.gov.ie/ No direct emails should be sent expressing interest in participation.
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Object
Scope of the procurement
Short description:
Iarnród Éireann (IÉ) are seeking to award a contract, to a single entity, for the provision of specialist engineering services on components deemed to be of a safety critical nature by the Safety Management System within the Chief Mechanical Engineering department.
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The proposed contract will cover in the region of 80 sets of drive shafts, per annum, from a variety of Diesel Multiple Unit (DMU) fleets and will cover both primary and secondary shafts and all work will be undertaken strictly in line with ‘TU/TS0075 Issue 3, Revision A — Cardan Shaft Overhaul’ specification.
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Estimated total value: 500 000 EUR 💰
Short description:
All shafts are manufactured by GKN and the scope of the overhaul requirement will cover (but not limited to) the assembly, repair, welding and non-destructive testing of shafts from IÉ's fleets (2 600, 2 800, 29 000 and 22 000) of DMU.
Estimated value excluding VAT: 500 000 EUR 💰
Duration: 48 months
Description of renewals: This procurement process will be re-advertised in approximately 4 years time.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Not applicable.
List and brief description of rules and criteria:
A short-list of the most suitable candidates will be invited to tender.
All candidates who submit a pre-qualification questionnaire will be scored and ranked in line with the selection criteria stated in the pre-qualification questionnaire.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping of successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
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Contract performance conditions:
A service level agreement (SLA) will form part of the final contract award.
Details of the SLA will be contained within the ITT documentation.

Procedure
Minimum number of candidates: 4
Maximum number of candidates: 6
Objective criteria for choosing the limited number of candidates:
At this moment, IÉ do not know the quantity or quality of PQQ submissions it will receive. However, to ensure adequate competition is maintained, it is hoped that a minimum of 4 companies will pre-qualify and will be invited to tender.
As the subject matter of this tender process relates to safety critical components and equipment, IÉ will be seeking to only invite a short-list of the most suitable candidates to tender. Companies will be scored and ranked in line with the advertised selection criteria which will be contained within the PQQ which will be issued to all companies who express an interest in participating in the process.
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Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2016-10-03 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gary Mander
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100122&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: Approximately 4 years.
To participate in the procurement process, companies are required to upload a brief company overview and a short capability statement to the contract notice on http://www.etenders.gov.ie/
No direct emails should be sent expressing interest in participation.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2016/S 116-206046 (2016-06-15)
Contract award notice (2017-09-04)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-09-04 📅
Publication date: 2017-09-07 📅
Identifiers
Notice number: 2017/S 171-351204
Refers to notice: 2016/S 116-206046
OJ-S issue: 171

Object
Scope of the procurement
Short description:
All shafts are manufactured by GKN and the scope of the overhaul requirement will cover (but not limited to) the assembly, repair, welding and non-destructive testing of shafts from IÉ's fleets (2600, 2800, 29000 and 22000) of DMU.
Place of performance
Main site or place of performance: Dublin, Republic of Ireland.

Procedure
Award criteria
Quality criterion (name): Technical Merit and Proposed Methodology
Quality criterion (weighting): 30
Quality criterion (name): Conformance to the Technical Specification
Quality criterion (weighting): 15
Quality criterion (name): Project Programme
Quality criterion (weighting): 10
Quality criterion (name): Lead Time
Cost criterion (name): Cost
Cost criterion (weighting): 35

Award of contract
Date of contract conclusion: 2017-08-10 📅
Name: WiCHMANN GmbH
National registration number: HRB Osnabruck 15966
Postal address: Dieselstraße 5-7
Postal town: Osnabrück
Postal code: 49076
Country: Germany 🇩🇪
Phone: +49 54191312-0 📞
E-mail: info@wichmann-os.de 📧
Internet address: http://www.wichmann-os.de/en/ 🌏
Source: OJS 2017/S 171-351204 (2017-09-04)
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