Collection, Sorting and Delivery of Library Items

Local Government Management Agency

This tender is to procure collecting, sorting and delivery services for library items across 30 Local Authorities from service providers to provide a cost effective and efficient method of moving library stock to and from each library branch across the library branch network. This will be a pilot service for the period March - August 2017. The findings of the pilot service will further determine the viability and effectiveness of a national collecting, sorting and delivery service for all public library branches within thirty local authorities throughout Ireland. An initial pilot is under-way is 13 authorities and is due for completion in February 2017.
The pilot contract is expected to commence on the 1st of March and run until the 31.8.2017 with an option to extend by a further 6 months.

Deadline

The time limit for receipt of tenders was 2017-01-18. The procurement was published on 2016-12-15.

Who? What? Where?
Procurement history
Date Document
2016-12-15 Contract notice
Contract notice (2016-12-15)
Object
Scope of the procurement
Title: Courier services
Reference number: TD-47
Short description:
This tender is to procure collecting, sorting and delivery services for library items across 30 Local Authorities from service providers to provide a cost effective and efficient method of moving library stock to and from each library branch across the library branch network. This will be a pilot service for the period March - August 2017. The findings of the pilot service will further determine the viability and effectiveness of a national collecting, sorting and delivery service for all public library branches within thirty local authorities throughout Ireland. An initial pilot is under-way is 13 authorities and is due for completion in February 2017. The pilot contract is expected to commence on the 1st of March and run until the 31.8.2017 with an option to extend by a further 6 months.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Courier services 📦
Additional CPV: Postal services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Local Government Management Agency
Postal address: Local Government House, 35-39 Ushers Quay, D08XKP7
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.lgma.ie 🌏
E-mail: stuke@lgma.ie 📧
Phone: +353 16332200 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106363&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106363&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-12-15 📅
Submission deadline: 2017-01-18 📅
Publication date: 2016-12-17 📅
Identifiers
Notice number: 2016/S 244-445484
OJ-S issue: 244
Additional information
To procure collecting, sorting and delivery services for library items across 30 Local Authorities from service providers to provide a cost effective and efficient method of moving library stock to and from each library branch across the library branch network.
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Object
Scope of the procurement
Short description:
This tender is to procure collecting, sorting and delivery services for library items across 30 Local Authorities from service providers to provide a cost effective and efficient method of moving library stock to and from each library branch across the library branch network. This will be a pilot service for the period March - August 2017. The findings of the pilot service will further determine the viability and effectiveness of a national collecting, sorting and delivery service for all public library branches within thirty local authorities throughout Ireland. An initial pilot is under-way is 13 authorities and is due for completion in February 2017.
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The pilot contract is expected to commence on the 1st of March and run until the 31.8.2017 with an option to extend by a further 6 months.
Estimated total value: 240 000 EUR 💰
Short description:
This tender is to procure collecting, sorting and delivery services for library items across 30 Local Authorities from service providers to provide a cost effective and efficient method of moving library stock to and from each library branch across the library branch network. This will be a pilot service for the period March - August 2017. The findings of the pilot service will further determine the viability and effectiveness of a national collecting, sorting and delivery service for all public library branches within 30 local authorities throughout Ireland. An initial pilot is under-way is thirteen authorities and is due for completion in February 2017.
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Library users from any of these thirty local authorities can request items from any of these thirty local authorities and users can collect the physical items (books and DVS's) from any of the 333 branches within these 30 authorities. Books and DVDs need to be collected, sorted and transported between all thirty authorities.
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In total, these library authorities operate 333 number of branches, which would be relevant to the tender.
The collecting, sorting and delivery service will be required to deliver externally sourced items directly to requesting library branches. Existing transport arrangements within local authorities for internally sourced material will continue to operate as normal and will not be included as part of this service.
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Details on all the branches is provided in Appendix A. Please note that it is proposed to provide 24/7 access to all branches for the purpose of this tender.
Volumes from each branch will vary depending on demand for stock to and from each branch. Our required service is for a twice weekly collection and delivery to each branch.
Estimated value excluding VAT: 240 000 EUR 💰
Duration: 6 months
Description of renewals: Option to renew for a further 6 months.
Additional information:
To procure collecting, sorting and delivery services for library items across 30 Local Authorities from service providers to provide a cost effective and efficient method of moving library stock to and from each library branch across the library branch network.
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Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As described in Procurement Documents.
Contract execution
Contract performance conditions: As described in Procurement Documents.

Procedure
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2017-04-18 📅
Tender opening date: 2017-01-18 📅
Tender opening time: 16:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sasha Tuke
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/412 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106363&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
As described in Tender Documents.

Complementary information
Review body
Name: Local Government Management Agency
Postal address: 35-39 Ushers Quay
Postal town: Dublin
Postal code: 8
Country: Ireland 🇮🇪
Source: OJS 2016/S 244-445484 (2016-12-15)
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