Technical, Economic and Financial Support in relation to the Certification of High Efficiency Combined Heat and Power Plants

Commission for Energy Regulation

The Commission for Energy Regulation (CER) is Ireland's independent energy and water regulator. The CER was established in 1999 and now has a wide range of economic, customer protection and safety responsibilities in energy. The CER is also the regulator of Ireland's public water and wastewater system. The CER has been appointed under legislation to certify High Efficiency Combined Heat and Power Plants (HE CHP). In 2012, the CER issued a decision paper setting out the approach to certification (CER/12/125). The CER wishes to engage technical/economic/financial consultancy support for 2015 (with an option for the CER to extend for up to two further years on an annual basis) such that certification of applications can proceed in the first half of August 2015. Further details regarding the CER's requirements in this regard are set out in Section 2 of the Invitation to Tender document available to download from www.etenders.gov.ie

Deadline

The time limit for receipt of tenders was 2015-07-03. The procurement was published on 2015-05-22.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Mott Macdonald Ireland

Who?

• Commission for Energy Regulation

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-05-22	Contract notice
2015-10-12	Contract award notice

Contract notice (2015-05-22)
Object
Scope of the procurement
Title: Technical analysis or consultancy services
Quantity or scope:

It is proposed to place a contract for a period of 1 year with an option for renewal for up to a further 2 years, on an annual basis, subject to an internal review by the CER and the subsequent written agreement of the contracted parties.The principal role of the successful tenderer will be to review applications for certification of installations as HE-CHP plants and to make recommendations to the CER as to whether or not certification should be given and reasoning for such recommendations. The successful tenderer will be required to carry out a review of relevant data and associated calculations and advise the CER as required.The successful tenderer will carry out site visits and audits of HE CHP plants on behalf of the CER in accordance with the CER's policies and procedures and as deemed necessary in that context, submitting findings and recommendations to the CER regarding same.The successful tenderer will review annual reports regarding the operation of certified plants, which will include calculations of the electrical, thermal and overall efficiency, the electricity from HE-CHP, power to heat ratios and primary energy savings.For information purposes, and to provide tenderers with additional information on the potential scope of work under this contract, please be advised that the number of applications submitted to CER on an annual basis is as follows:Year: No. of Applications:— 2012 (from May): 8;— 2013: 10;— 2014: 13;— 2015 (to date): 19.In addition, the successful tenderer will be required to engage with applicants for certification throughout the application process and prior to such applications as necessary and respond to queries regarding the certification of HE CHP plants.The successful tenderer will engage with the CER as necessary and appropriate on this matter and attend meetings with applicants/potential applicants/certified parties with and/or on behalf of the CER as required or as requested by CER. Certification will be carried out in accordance with relevant legislation, CER decisions namely CER/12/125, CER policies, procedures and guidelines.60 000390 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Technical analysis or consultancy services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Commission for Energy Regulation
Postal address: The Exchange, Belgard Square North, Tallaght
Postal code: 24
Postal town: Dublin
Contact
Internet address: http://www.cer.ie 🌏
E-mail: procurement@cer.ie 📧
Phone: +353 14000800 📞
Fax: +353 14000850 📠

Reference
Dates
Date dispatched: 2015-05-22 📅
Submission deadline: 2015-07-03 📅
Publication date: 2015-05-27 📅
Identifiers
Notice number: 2015/S 100-182794
OJ-S issue: 100
Additional information

All information relating to this contract notice, including clarifications and changes will be published on the Irish Government Procurement Portal www.etenders.gov.ie only. Registration is free of charge and there is no charge for documents. The CER will not accept responsibility for information relayed (or not relayed) via third parties.

Object
Scope of the procurement
Short description:

Quantity or scope:

The principal role of the successful tenderer will be to review applications for certification of installations as HE-CHP plants and to make recommendations to the CER as to whether or not certification should be given and reasoning for such recommendations. The successful tenderer will be required to carry out a review of relevant data and associated calculations and advise the CER as required.

The successful tenderer will carry out site visits and audits of HE CHP plants on behalf of the CER in accordance with the CER's policies and procedures and as deemed necessary in that context, submitting findings and recommendations to the CER regarding same.

The successful tenderer will review annual reports regarding the operation of certified plants, which will include calculations of the electrical, thermal and overall efficiency, the electricity from HE-CHP, power to heat ratios and primary energy savings.

For information purposes, and to provide tenderers with additional information on the potential scope of work under this contract, please be advised that the number of applications submitted to CER on an annual basis is as follows:

Year: No. of Applications:

— 2012 (from May): 8;

— 2013: 10;

— 2014: 13;

— 2015 (to date): 19.

In addition, the successful tenderer will be required to engage with applicants for certification throughout the application process and prior to such applications as necessary and respond to queries regarding the certification of HE CHP plants.

The successful tenderer will engage with the CER as necessary and appropriate on this matter and attend meetings with applicants/potential applicants/certified parties with and/or on behalf of the CER as required or as requested by CER. Certification will be carried out in accordance with relevant legislation, CER decisions namely CER/12/125, CER policies, procedures and guidelines.

Estimated value excluding VAT: 60 000 💰
390 000 💰
Number of possible renewals: 2
Time frame for subsequent contracts: 12 months
Reference number: 011-03-325
Place of performance
Main site or place of performance: Tallaght.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

All tenderers are required to complete a Declaration of Bona Fides pursuant to Article 45 EU Directive 2001/1/EC (See Appendix B of Invitation for Tender).

Economic and financial standing:

Please refer to Section 4.1 of the Invitation to Tender document, available to download from www.etenders.gov.ie for relevant conditions with respect to Qualification Criteria applicable to this contract.

Technical and professional ability:

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contract will be on a draw down (call-off) basis, at agreed fixed charge per person per hour and per day (to be quoted in the tender).

The successful tenderer will be required to provide detailed invoices to the CER on a monthly basis (at no cost to the CER), to include:

1. Billing Narrative to include time, date, and duration of time spent by service provider's personnel in relation to each aspect of work;

2. Name of instructing contact / date of instruction;

3. CER Purchase Order (PO) number and

4. A brief Overview note, this should include details of on-going running total of expenditure incurred on the provision of the particular matter.

In addition to this invoicing information, CER shall be entitled to establish such monitoring and budgetary arrangements in relation to the operation of the contract as it may reasonably deem appropriate.

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping, if successful, must contract as a single entity, having joint and severable liability.

Names and professional qualifications of the staff ✅

Procedure
Tender validity period: 160 days
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Siobhan Keating
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1232 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88512&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88512&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: 011-03-325

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2015/S 100-182794 (2015-05-22)

Contract award notice (2015-10-12)
Object
Scope of the procurement
Total value of the procurement: 112 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2015-10-12 📅
Publication date: 2015-10-17 📅
Identifiers
Notice number: 2015/S 202-367395
Refers to notice: 2015/S 100-182794
OJ-S issue: 202

Procedure
Award criteria
Criterion: 1. Quality and technical merit of proposals for providing service detailed in Section 2 of the RFT (25)
2. Technical merit of the human resources proposed (35)
3. Approach to knowledge transfer (5)
4. Ultimate cost of providing the service (35)

Award of contract
Date of contract conclusion: 2015-09-23 📅
Name: Mott MacDonald Ireland
Postal address: South Block, Rockfield, Dundrum
Postal town: Dublin
Postal code: 16
Country: Ireland 🇮🇪
E-mail: siobhan.gaskin@mottmac.com 📧
Internet address: http://www.mottmac.com 🌏
Information about tenders
Number of tenders received: 5

Contracting authority
Identity
National registration number: Reg No: 53280
Source: OJS 2015/S 202-367395 (2015-10-12)

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